Landfill Wind Fence RFP-26-018.pdf

CITY OF BIG SPRING, TEXAS

REQUEST FOR PROPOSALS (RFP No. 26-018)

Portable Litter Fence System (Windblown Debris Control)

Release Date: 5/08/2026 Closing Date & Time: 05/27/2026 3pm Advertising Date week 1: 5/10/2026 Advertising Date week 2: 5/17/2026 Deadline for questions: 5/20/2026 5 p.m.

1. INTRODUCTION

The City of Big Spring (“City”) is soliciting sealed proposals from qualified vendors to furnish portable litter fence systems designed to control windblown debris at landfill and/or public works operations.

The City seeks a durable, modular system that provides an effective perimeter for litter containment, reduces manual cleanup labor, and performs reliably in high-wind West Texas conditions.

2. PROJECT OBJECTIVE

The objective of this procurement is to acquire a portable, heavy-duty litter control system that:

• Reduces windblown litter migration

• Improves operational efficiency at landfill/work sites

• Enhances environmental compliance and site aesthetics

• Integrates with existing landfill equipment

3. SCOPE OF WORK

The selected vendor shall provide:

3.1 Equipment Supply

• Portable litter fence units (quantity to be determined by pricing structure)

• All necessary components for full functionality

3.2 Configuration & Compatibility

• Units compatible with landfill equipment (e.g., dozers/compactors)

• Adjustable lifting configurations (front, back, or both)

3.3 Delivery

• Delivery to City-designated site in Big Spring, Texas

• Offloading and placement instructions

3.4 Optional Services (if offered)

• Factory installation

• On-site training

• Replacement parts and maintenance support

4. MINIMUM TECHNICAL SPECIFICATIONS

Proposals must meet or exceed the following baseline specifications derived from the attached product information:

4.1 Physical Dimensions

• Approximate Size: 24 ft (W) x 15 ft (H) x 8 ft (D)

4.2 Construction

• Galvanized and vinyl-coated steel mesh

• Fully enclosed sides and back for maximum containment

• Heavy-duty structural steel frame

4.3 Performance Requirements

• Wind resistance: Minimum 65+ mph

• Designed for continuous outdoor use in harsh environments

4.4 Mobility & Equipment Integration

• Adjustable lifting brackets compatible with landfill equipment blades

• Multi-configurable lift options (front, rear, or both)

4.5 Stability Features

• Adjustable/pivoting outriggers

• Capability to position outriggers below grade for slope stability

• Optional extended outriggers (approx. 15 ft)

4.6 Finish Options

• High-visibility industrial enamel finish

• Optional hot-dip galvanized coating

4.7 Weight

• Approximate unit weight: 3,600 lbs

4.8 Warranty

• Minimum 5-year manufacturer warranty

5. PROPOSAL REQUIREMENTS

Proposals must include:

5.1 Company Information

• Legal business name and contact information

• Relevant experience with similar equipment

• References (minimum of three)

5.2 Technical Proposal

• Detailed specifications of proposed product

• Description of materials and durability

• Equipment compatibility details

• Warranty documentation

5.3 Pricing Proposal

• Unit cost

• Volume pricing (if applicable)

• Delivery costs

• Optional services pricing

5.4 Delivery Timeline

• Lead time from award to delivery

• Installation timeline (if applicable)

6. EVALUATION CRITERIA

Proposals will be evaluated based on:

Criteria Weight

Compliance with Specifications 30%

Cost 25%

Durability & Design 20%

Vendor Experience & References 15%

Delivery & Support 10%

7. SUBMISSION INSTRUCTIONS

Proposers shall submit:

• One (1) original

• Two (2) hard copies

• One (1) electronic PDF

Proposals must be clearly marked with the following:

“Portable Litter Fence RFP No. 26-0018”

No Facsimiles or late arrivals will be accepted. Any RFP received after that time will not be opened. Overnight mail must also be properly labeled on the outside of express envelope or package in reference to RFP. The City of Big Spring is not responsible for the lateness of mail carriers, etc. and time/date stamp in the HR department shall be the official time of receipt.

Submission Deadline:

[05/27/2026 3pm]

Delivery Address:

City of Big Spring 310 Nolan Street Big Spring, Texas 79720

City of Big Spring Pricing Schedule Bid Name/No: (RFB No. 26-018)

Portable Litter Fence System (Windblown Debris Control) For any questions directly regarding the “Portable Litter Fence System (Windblown Debris Control

Bid No. 26-018”, email: Albert Belez, Purchasing Agent abelez@mybigspring.com

Telephone: (432) 264-2388

NOTE:

For invitations for Bids the terms “Offer” and “Offeror” shall mean “Bid” and “Bidder”, respectively; and for Requests for Proposal terms “Bid” and “Bidder” shall mean

“Offer” and “Offeror”, respectively, in this solicitation and any associated exhibits. Bids must be submitted on all quantities specified on this schedule.

The Offeror is required to Sign and Date Each Page of the Schedule

Submit All Pages with the Offer.

LOT

NO.

BASE TERM (ONE YEAR)

DESCRIPTION

UOM

QTY

UNIT COST

EXTENDED

PRICE

I. Unit Cost

Delivery to City of Big Spring Landfill $ $

TOTAL

Owner or President Name:

Company Name:

Company Address:

City, State, Zip Code:

Telephone Number:

Fax Number:

Email:

Tax ID Number:

**Company Representative’s Signature Date

8. GENERAL TERMS & CONDITIONS

• The City reserves the right to reject any or all proposals

• The City may waive informalities or irregularities

• Award will be made in the best interest of the City

• All proposals become public record after award

9. QUESTIONS & ADDENDA

All questions must be submitted via email to: Albert Belez /Purchasing Agent email:

abelez@mybigspring.com

Deadline for questions: 5/20/2026 5 p.m.

9. COOPERATIVE PURCHASING

The City of Big Spring reserves the right to utilize cooperative purchasing programs such as TIPS, BuyBoard, or other state-authorized cooperatives. Vendors are encouraged to indicate if their products are available through such cooperatives and provide contract numbers if applicable.

Note: The City of Big Spring reserves the right to refuse any and all bids.

INSURANCE CERTIFICATE & ENDORSEMENT REQUIREMENTS

Vendor shall provide certificates of insurance meeting the following:

- General Liability: $1,000,000 per occurrence

- Automobile Liability: $1,000,000

- Workers Compensation: Statutory

Endorsements Required:

- Additional Insured (City of Big Spring)

- Waiver of Subrogation

- Primary and Non-Contributory wording Certificates must be submitted prior to contract execution.

mailto:abelez@mybigspring.com

DISCLOSURE & COMPLIANCE FORMS

FORM CIQ (Conflict of Interest Questionnaire):

Required pursuant to Chapter 176, Texas Local Government Code. Vendor must file with the City Secretary.

FORM 1295 (Certificate of Interested Parties):

Required for contracts requiring Council approval. Vendor must complete via Texas Ethics Commission portal prior to contract execution.

HB 89

The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it does not boycott Israel; and will not boycott Israel during the term of the contract.

No Boycott of Israel:

By acceptance of this contract, Vendor hereby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contacts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State. Vendor further certifies and verifies that neither vendor, nor any affiliate, subsidiary, or parent company of Vendor, if any, the “Vendor Companies”), boycotts Israel, and Vendor agrees that Vendor and Vendor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic hoard on, or limit commercial

CONFLICT OF INTEREST QUESTIONNAIRE FORM

CIQ

For vendor or other person doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person commits an offense if the person knowingly violates Section 176.006, Local

Government Code. An offense under this section is a Class C misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of person who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)

Name of local government officer with whom filer has employment or business relationship.

Name of Officer

This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire?

Yes No

B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more?

D. Describe each employment or business relationship with the local government officer named in this section.

Signature of person doing business with the governmental entity Date

ATTACHMENTS

Attachment 1 – Form CIQ (blank) Attachment 2 – Form 1295 instructions: https://www.ethics.state.tx.us/filinginfo/1295/