LANDFILL_SOLID_WASTE_ENGINEERING_AND_ENVIRONMENTAL_COMPLIANCE.pdf

REQUEST FOR PROPOSAL

23/24-105

LANDFILL SOLID WASTE ENGINEERING AND ENVIRONMENTAL

COMPLIANCE

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: May 24, 2024

DEADLINE FOR QUESTIONS: June 13, 2024

RESPONSE DEADLINE: June 21, 2024, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

23/24-105

LANDFILL SOLID WASTE ENGINEERING AND ENVIRONMENTAL

COMPLIANCE

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

A - 20240520 LANDFILL SOLID WASTE AND ENVIRONMENTAL CONSULTANT BID

FORM

B - 20240521_Consultant RFPs Appendices

T - Manchester living wage certification

Request For Proposal #23/24-105 Title: LANDFILL SOLID WASTE ENGINEERING AND ENVIRONMENTAL COMPLIANCE

1. INTRODUCTION

1.1. Summary

The Town of Manchester is soliciting proposals from qualified solid waste engineering/environmental consultants to provide ongoing landfill, transfer station, compost facility, and other environmental engineering design, permitting, inspection, monitoring, reporting, and compliance services. Although primarily a solicitation for the Sanitation Division, the selected contractor may be asked to provide similar services to other divisions within the Department of Public Works or the Town of Manchester.

The consultant shall assist the Town in the areas of solid waste operations and planning, closure planning, water quality monitoring, stormwater, and general environmental regulatory compliance. The scope of services includes several routine regulatory compliance tasks, including quarterly groundwater, surface water, and leachate seep monitoring and reporting, quarterly and semi-annual stormwater monitoring and reporting, quarterly solid waste inspections, and annual capacity and site life estimates. The scope of services is also likely to include other non-routine tasks on an on-call basis, including solid waste permitting and design, filling plan development and operational assistance, groundwater discharge permitting and design, stormwater permitting and design, leachate seep remediation and erosion control engineering, wastewater discharge permitting and design, emerging contaminant investigations and management assistance, meeting with and reporting to regulatory agencies, advising landfill staff regarding operational and design considerations, and site, geotechnical, and/or structural design.

This solicitation does not specifically include air engineering and compliance nor does it include operation and management of the landfill gas (LFG) system. However, the Town reserves the right to request these types of services, on an on-call basis, from the qualified consultant or consultants selected under this solicitation.

1.2. Background

The Town of Manchester operates a bulky waste sanitary landfill, municipal transfer station, and leaf composting facility under solid waste, stormwater, discharge, and air permits and approvals issued by the

Connecticut Department of Energy and Environmental Protection (DEEP). Copies of key permits and approvals are attached.

The first phase of a mechanically-stabilized earth (MSE) berm wall along the southern side of the landfill is nearing completion and final design of other phases will be requested of a selected contractor. The landfill has approximately seven years of capacity remaining. Additional solid waste and water discharge permitting assistance will also likely be requested during the contract period.

The landfill is equipped with a landfill gas (LFG) collection and control (enclosed flare) system. The

Department of Public Works also has a Fleet Maintenance (garage) facility, fueling station, salt sheds, equipment storage, and a vehicle/equipment wash facility on the landfill or adjacent properties; these facilities also operate under stormwater and water discharge permits. Each of these operations is also subject to other environmental regulations, such as SPCC Plans. One of the intents of this solicitation is for the selected consultant or consultants to provide regulatory compliance assistance in these areas.

1.3. Contact Information

Project Contact:

Scott Atkin

Environmental Services Manager

321 Olcott Street

Manchester, CT 06040

Email: satkin@manchesterct.gov

Phone: (860) 647-5294

Procurement Contact:

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Sanitation

Department Head:

Tim Bockus

Director

1.4. Timeline

Release Project Date May 24, 2024

Pre-Bid Meeting (Mandatory) June 7, 2024, 9:00am

321 Olcott Street, Manchester, CT 06040

Question Submission Deadline June 13, 2024, 4:00pm

RFP Opening Date and Time June 21, 2024, 11:00am mailto:satkin@manchesterct.gov tel:(860)647-5294 mailto:cnarracci@manchesterct.gov tel:(860)647-3033

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. STANDARD INSTRUCTIONS TO BIDDERS – SUPPLIES, MATERIALS &

EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item, total or by group, as may be in the best interest of the Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

3.2. Overview:

The Town of Manchester (Town) desires to engage a contractor to provide the services in support of the

LANDFILL SOLID WASTE ENGINEERING AND ENVIRONMENTAL COMPLIANCE.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187364 https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187367

3.3. Description of Project:

LANDFILL SOLID WASTE ENGINEERING AND ENVIRONMENTAL COMPLIANCE

3.4. Services Required:

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

3.5. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

4. PROJECT DETAILS

4.1. Introduction

The scope of services includes routine / regular inspection, monitoring and reporting services for which lump sum pricing is requested and additional on-call services that may be requested. Lump sum pricing is to be provided for routine / regular compliance and permitting tasks. The Town reserves the right to award these services to one or more consultants. Not all services identified may be awarded to a consultant.

Routine / regular services include the following tasks:

A. Quarterly Landfill Quality Assurance Inspections

B. Quarterly Water Quality Monitoring & Reporting - Groundwater and Surface Water

C. Quarterly Leachate Seep Inspection, Monitoring & Reporting

D. Annual Water Quality & Leachate Monitoring Report

E. Annual Capacity Analysis & Site Life Estimate

F. Annual Base Map Preparations

G. Quarterly Landfill Stormwater Monitoring & Reporting

H. Semi-Annual Landfill Stormwater CSCE Inspections

I. Quarterly Highway Fleet Garage Stormwater Monitoring & Reporting

J. Semi-Annual Highway Fleet Garage Stormwater CSCE Inspections

K. Quarterly Police Dept Garage Stormwater Monitoring & Reporting

L. Semi-Annual Police Dept Garage Stormwater CSCE Inspections

M. Annual Greenhouse Gas Emissions Report Assistance

N. Special Waste Disposal Authorization Application Reviews

For the purposes of this solicitation, all stormwater-related compliance tasks (G - L) are based upon the

DEEP's current General Permit for the Discharge of Stormwater Associated with Industrial Activities. This general permit will expire on or before September 30, 2024; the scope of services for these tasks will be modified upon issuance of the new National Pollutant Discharge Elimination System (NPDES) General

Permit for the Discharge of Stormwater Associated with Industrial Activities.

In addition, the consultant may also be asked to provide services on a variety of additional on-call design, permitting, and/or environmental compliance tasks. At the time that these services are needed, a scope of work and cost estimate will be developed by the consultant, at their expense. A consultant will be selected to provide the requested services. These services will be approved on either a lump sum or hourly (time and materials) rate basis.

Copies of environmental permits and recent reports are attached for your review.

4.2. Task A: Quarterly Landfill Quality Assurance Inspections

Conduct quarterly quality assurance inspections of the landfill and landfill operations, and evaluate for compliance with the landfill's permits and the state's solid waste management regulations. These inspections shall be conducted in September, December, March, and June by a qualified inspector accompanied by Sanitation staff.

Prepare and submit draft reports to the Town for review within three weeks of the landfill inspection dates. Submit the final report to the DEEP and the Town within thirty days of the landfill inspection date.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

Prior to the first inspection, the consultant shall draft a letter addressed to the DEEP requesting approval of the proposed inspector(s). The letter will include resumes and qualifications of the proposed inspector(s). It will be reviewed and issued by the Town. Preparation of this letter is part of the lump sum for this task and will not be paid separately.

4.3. Task B: Quarterly Water Quality Monitoring & Reporting - Groundwater and Surface Water

Conduct quarterly groundwater and surface water monitoring event at the monitoring locations specified in the landfill’s solid waste and groundwater discharge permits. These monitoring locations include: 17 monitoring wells, 9 surface water locations, and typical QA/QC samples. Monitoring shall be conducted in July, October, January, and April.

Coordinate sampling activities, including container delivery to and retrieval from the consultant's office, with the Town’s contracted analytical laboratory. Laboratory analysis will be performed by the contracted laboratory and the fees are not part of this task. In general, the groundwater and surface water samples are analyzed for leachate indicator parameters and metals; the groundwater samples are also analyzed for volatile organic compounds (VOCs) in April.

Prepare quarterly water quality monitoring reports following each monitoring event. The reports shall summarize the field monitoring event, present the field data and analytical results, compare the data to applicable criteria, include a groundwater contour map, and comply with the requirements of the landfill’s solid waste and groundwater discharge permits. Prepare and submit draft reports to the Town for review by August 31st, November 30th, February 28th and May 31st, respectively. Submit the final report to the

DEEP and the Town by the 15th of the following month.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.4. Task C: Quarterly Leachate Seep Inspection, Monitoring & Reporting

Conduct quarterly inspections of the landfill surface, access road, toe of slopes, and along nearby surface waters (Hockanum River, Hop Brook, and Botticello Brook) for leachate seeps and evidence of leachate seeps (i.e., staining). These inspections shall be conducted in July, October, January, and April in conjunction with the landfill water quality monitoring events. They shall be conducted on a day when it has not rained for at least 24 hours, if possible.

Screen, in the field, identified flowing seeps for elevated leachate indicator parameters: pH, specific conductivity, temperature, dissolved oxygen, oxygen reduction potential, and turbidity. Collect leachate seep samples for analysis. Note that seeps that are determined to be similar based upon location and/or field screening results do not all need to be sampled each quarter.

Coordinate sampling activities, including container delivery to and retrieval from the consultant's office, with the Town’s contracted analytical laboratory. Laboratory analysis will be performed by the contracted laboratory and the fees are not part of this task. Note that leachate seep samples need to be analyzed for volatile organic compounds (VOCs) quarterly in addition to standard leachate indicator parameters and metals.

Submit a field map of leachate seep inspection observations within two days of the field work, so that seeps can be addressed in a timely basis.

Prepare quarterly leachate seep reports following each inspection and monitoring event. The reports shall summarize the field monitoring event, present the field data and analytical results, compare the data to applicable criteria, include a map of leachate seeps identified and sampled, and comply with the requirements of the landfill’s solid waste and groundwater discharge permits. Prepare and submit draft reports to the Town for review by August 31st, November 30th, February 28th and May 31st, respectively. Submit the final report to the DEEP and the Town by the 15th of the following month.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.5. Task D: Annual Water Quality Monitoring & Leachate Monitoring Report

Prepare an annual monitoring report covering the landfill’s water quality monitoring and leachate seep inspection and monitoring activities. The reports shall describe the monitoring programs, summarize the field monitoring events, present tables of the field data and analytical results, include copies of the groundwater contour and leachate seep maps, compare the current year’s data to applicable criteria, present graphs of at least five years of monitoring data, compare the current year’s data to historic trends, discuss the status of the monitoring equipment, make recommendations for the monitoring program, and comply with the requirements of the landfill’s solid waste and groundwater discharge permits. Prepare and submit the draft report for review by February 15th. Submit the final report to the DEEP and the Town by March 1st.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.6. Task E: Annual Capacity Analysis & Site Life Estimate

Prepare an updated topographic base map of the landfill that shows the current topographic contours, final permitted landfill contours, and the landfill limits. An aerial photogrammetric survey is performed under separate contract to the Town each year in November or December. An AutoCAD drawing will be provided to the consultant by mid-January. The CAD drawing from last year’s capacity analysis will also be provided.

Also prepare an annual capacity analysis that estimates the landfill space utilized between the two flights, the remaining capacity for future wastes to be landfilled, and the anticipated closure date of the landfill. The estimates shall account for the capacity of the landfill’s final cap and for the future phases of the MSE berm wall. The base map shall comply with the requirements of the landfill’s solid waste permits.

Prepare and submit the draft report and plan for review by February 15th. Submit the final report and plan to the DEEP and the Town by March 1st.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.7. Task F: Annual Base Map Preparations

Prepare additional maps, based on the aerial flight, for review and use by the Town. Production of some or all of these maps will involve merging the current flight data with historic data, particularly outside of the landfill limits. These shall include:

• A 1” = 200’ map of the landfill and surrounding facility area which show current topographic and structural features, existing and permitted contours, edge of landfill, access roads, drainage features, and monitoring locations.

• A 1” = 100’ map of the landfill that graphically depicts the landfill capacity utilized since the last aerial flight.

• A 1” = 100’ map of the landfill that graphically depicts the remaining landfill.

• Updated 1” = 2000’ site location maps using USGS topographic map and Town of Manchester GIS as base maps.

Prepare and submit the draft plans for review by February 15th. Submit the final plans to the Town by

March 1st.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.8. Task G: Quarterly Landfill Stormwater Monitoring & Reporting

Conduct quarterly visual assessments and stormwater sampling at the landfill in accordance with the facility’s registration under the DEEP’s General Permit for the Discharge of Stormwater Associated with

Industrial Activities. Visual assessments, and sampling for non-exempt parameters, are to be conducted during representative precipitation events at: DSN-001, DSN-003, DSN-005, DSN-006, DSN-007, and DSN-

008.

Coordinate sampling activities, including container delivery to and retrieval from the consultant's office, with the Town’s contracted analytical laboratory. Laboratory analysis will be performed by the contracted laboratory and the fees are not part of this task.

Prepare draft stormwater monitoring reports (SMRs) for review and signature by the Town and provide a copy of field data sheets documenting the visual assessments at each location within forty-five (45) days of sample collection. Submit the final SMRs to the DEEP and the Town via the DEEP’s EZ-File system within seven days of receipt of the Town’s review comments. In addition, submit a cover letter to the Town describing the monitoring results and recommending corrective actions as may be appropriate.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

Prior to the first monitoring event, the consultant shall assist the Town in updating the Town’s contacts and status in the DEEP’s EZ-File electronic reporting system so that there will be no delay in reporting. This work is part of the lump sum for this task and will not be paid separately.

4.9. Task H: Semi-Annual Landfill Stormwater CSCE Inspections

Conduct semi-annual comprehensive site compliance evaluation (CSCE) inspections at the landfill with

Sanitation staff. The inspection shall cover the requirements of the facility’s stormwater pollution prevention plan (SWPPP) and the DEEP’s General Permit for the Discharge of Stormwater Associated with

Industrial Activities.

Prepare a CSCE inspection report that describes the inspection, identifies areas of non-compliance, and makes recommendations for corrective actions as appropriate. The report shall also leave space for the

Town to document corrective measures taken and the dates conducted. The report shall be submitted to the Town within twenty-one (21) days of the inspection.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.10. Task I: Quarterly Highway Fleet Garage Stormwater Monitoring & Reporting

Conduct quarterly visual assessments at the highway fleet garage in accordance with the facility’s registration under the DEEP’s General Permit for the Discharge of Stormwater Associated with Industrial

Activities. Visual assessments are to be conducted during representative precipitation events at: DSN-

001 and DSN-002.

Provide a copy of field data sheets documenting the visual assessments at each location and a cover letter describing the monitoring results and recommending corrective actions as may be appropriate within forty-five (45) days of sample collection.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.11. Task J: Semi-Annual Highway Fleet Garage Stormwater CSCE Inspections

Conduct semi-annual comprehensive site compliance evaluation (CSCE) inspections at the highway fleet garage with Sanitation staff. The inspection shall cover the requirements of the facility’s stormwater pollution prevention plan (SWPPP) and the DEEP’s General Permit for the Discharge of Stormwater

Associated with Industrial Activities.

Prepare a CSCE inspection report that describes the inspection, identifies areas of non-compliance, and makes recommendations for corrective actions as appropriate. The report shall also leave space for the

Town to document corrective measures taken and the dates conducted. The report shall be submitted to the Town within twenty-one (21) days of the inspection.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.12. Task K: Quarterly Police Dept Garage Stormwater Monitoring & Reporting

Conduct quarterly visual assessments and stormwater sampling at the police department garage in accordance with the facility’s registration under the DEEP’s General Permit for the Discharge of

Stormwater Associated with Industrial Activities. Visual assessments, and sampling for non-exempt parameters, are to be conducted during representative precipitation events at DSN-001. This site is now exempt from sampling and analysis requirements.

Provide a copy of field data sheets documenting the visual assessments at each location and a cover letter describing the monitoring results and recommending corrective actions as may be appropriate within forty-five (45) days of sample collection.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.13. Task L: Semi-Annual Police Dept Garage Stormwater CSCE Inspections

Conduct semi-annual comprehensive site compliance evaluation (CSCE) inspections at the police department garage with Sanitation staff. The inspection shall cover the requirements of the facility’s stormwater pollution prevention plan (SWPPP) and the DEEP’s General Permit for the Discharge of

Stormwater Associated with Industrial Activities.

Prepare a CSCE inspection report that describes the inspection, identifies areas of non-compliance, and makes recommendations for corrective actions as appropriate. The report shall also leave space for the

Town to document corrective measures taken and the dates conducted. The report shall be submitted to the Town within twenty-one (21) days of the inspection.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.14. Task M: Annual Greenhouse Gas Emission Report Assistance

The annual greenhouse gas emissions estimates and report will be performed by the Town’s selected air and LFG system consultant. As part of the analysis, an approximate 100-ft by 100-ft grid is laid out over the surface of the landfill.

Prepare an Excel spreadsheet of the landfill elevation and depth-of-fill from the current aerial survey and from the prior year’s aerial survey at the center of each grid. Also calculate the change in the depth-of-fill between the two surveys. This report is due by March 1st.

This is a lump sum task and shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.15. Task N: Special Waste Disposal Authorization Application Reviews

Review special waste disposal authorization applications for compliance with the facility’s solid waste permits: general allowability of the materials, testing parameters, sampling parameters, sample frequency, potential for reuse as cover material, etc., provide applicants with information on the program to assist them through the process as necessary, and prepare a rejection or approval letter for each application. The Town generally receives between 250 and 300 of these applications each year.

Reviews shall be conducted and letters issued within two weeks of receipt of a complete application package.

The consultant will be paid a lump sum for each application reviewed and processed. The lump sum shall include all labor, equipment, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.16. Task O: Additional On-Call Services

The Town anticipates needing a wide variety of additional on-call design, permitting, and environmental compliance services as part of this contract. Consultants with local, Connecticut experience and proven results in these areas are preferred. Services that may be requested include, but are not limited to:

• Landfill Design and Permitting

• MSE Berm Wall Design and Construction

• Geotechnical Engineering

• Landfill Operations and Filling Plans

• Landfill Closure and Post-Closure Plans

• Landfill Odor Controls and Odor Control Plans

• Leachate Seep Management and Remediation

• Erosion and Sediment Control Engineering

• Transfer Station Design, Permitting, and Operations

• Composting Facility Design, Permitting, and Operations

• Stormwater Permitting under the new NPDES General Permit for the Discharge of Stormwater

Associated with Industrial Activities

• Stormwater Pollution Prevention Plans

• Groundwater Discharge Permitting, including the pending renewal application

• Water Discharge Permitting

• Additional Water Quality and/or Solid Waste Sampling

• Emerging Contaminant Investigations and Management

• Construction Management and Inspection

• Solid Waste Feasibility Studies

• Solid Waste Market Trend Analysis and Evaluation

• Town-Wide Solid Waste Management and Planning

• Climate Change and Resiliency Assistance

• Piezometer and Inclinometer Monitoring and Reporting

• Survey and Construction Stakeout

4.17. Contract Term

The term of the contract shall be from October 1, 2024 up to and including June 30, 2026.

Prices must be held firm during the contract term.

The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

4.18. Contract Extension

The contract contains an option to extend on an annual basis beyond its original term for three additional one year periods.

The extension of the contract shall be at the same terms and conditions and upon mutual agreement between the Town and the Contractor, made approximately four (4) months prior to the date the contract is due to expire.

4.19. Contract Price Adjustment

Price adjustment shall be made on the following basis:

1. The price adjustment shall be equal to the percentage increase or decrease in the U.S. Bureau of

Labor Statistics Consumer Price Index, (Base 1982-84=100) all Urban Consumers, not seasonally adjusted.

2. Adjustments will be made annually, beginning on the anniversary date of the contract. Fractions of one percent (1%) will be carried to one place after the decimal only.

3. A review of the Consumer Price Index will be made for the latest twelve month period available four months prior to the anniversary date. The price adjustment, either up or down, will be effective on the anniversary date through the ensuing twelve months, if the contract is extended beyond its original term.

4. For example, the adjustment for a contract year beginning September 1st will be calculated based upon the Consumer Price Index information published on May 1st.

5. Adjustments for years following the first year extension will be made in the same manner based upon the adjusted bid price of the previous year. The contractor hereby agrees to accept payment adjusted in this manner as full compensation for services rendered.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the Purchasing Division. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such…