RFP w SOW Baton Rouge CR1 AV - LAMD-2024-0002 07222024.pdf

U.S. District Court for the Middle District of Louisiana

Request for Proposal

RFP No. LAMD-2024-0002 for

Courtroom 1 – Baton Rouge, LA

Professional Integration Services for AV/IT Systems

OPEN MARKET

DATE OF SOLICITATION Monday, July 15, 2024

SITE VISIT / PRE-PROPOSAL

MEETING, DATE, TIME, AND

LOCATION

Friday, July 19, 2024 at 9:30 AM (CST) In-person or virtual – send Contracting Officer request to attend. See Section L.3.

QUESTIONS DEADLINE Friday, July 26, 2024 – 4:00 PM (CST)

Any written request for interpretation of documents shall be submitted electronically to Contracting Officer.

PROPOSALS DUE DATE &

TIME

Thursday, August 1, 2024 – 4:00 PM (CST) See instructions to proposers within Section L.7.

CONTRACTING OFFICER Kell Martin

SOLICITATION NUMBER LAMD-2024-0002 Page 1

Contents

SECTION B – PRODUCTS OR SERVICES AND PRICES / COSTS

B.1. FIRM FIXED PRICE

B.1.1 BASE YEAR PRICE

B.2. OPTIONS

B2. COMMERCIAL ADVANCE PAYMENT

SECTION C – SPECIFICATIONS / STATEMENT OF WORK

C.1 BACKGROUND

C.2 GENERAL REQUIREMENTS

C.2.1 SCOPE OF WORK

C.2.2 MISC. REQUIREMENTS:

C.3 EQUIPMENT SPECIFICATIONS

C.3.1 AREA REQUIREMENTS

C.3.1.1 Courtroom Article III Specifications

C.3.2 CONTROL SYSTEM PROGRAMMING

C.4 PROJECT MANAGEMENT AND SUPPORT PLAN

C.5 GFE (GOVERNMENT FURNISHED EQUIPMENT)

SECTION D – PACKAGING AND MARKING

D.1 CLAUSES INCORPORATED BY REFERENCE

D.2 PAYMENT OF POSTAGE AND FEES

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

E.2 SYSTEM ACCEPTANCE TEST PLAN

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

F.2 STORAGE, AND HANDLING OF HARDWARE AND EQUIPMENT

F.3 SECURITY REQUIREMENTS FOR AND ACCESS TO SITE

F.4 DELIVERY SCHEDULE AND LOCATION

F.5 SCHEDULING OF TESTING, INSTALLATION, AND TRAINING

F.6 SUBMITTALS (POST-AWARD AND PRE-INSTALLATION)

F.7 DELIVERABLES

SOLICITATION NUMBER LAMD-2024-0002 Page 2

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CLAUSES INCORPORATED BY REFERENCE

G.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 6-20, INSURANCE – WORK ON OR WITHIN JUDICIARY FACILITY (APR

2011)

CLAUSE 7-10, CONTRACTOR REPRESENTATIVE (JAN 2003)

G.3 PAYMENT SCHEDULE

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CLAUSES INCORPORATED BY REFERENCE

H.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 2-65, KEY PERSONNEL (APR 2013)

H.3 COMPLIANCE WITH CODES AND STANDARDS

H.4 PERMITS

SECTION I – CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE

I-2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE B-5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

CLAUSE 2-20C, WARRANTY OF SERVICES (JAN 2003)

CLAUSE 2-90B, OPTION FOR INCREASED QUANTITY - SEPARATELY PRICED

LINE ITEM (APR 2013)

CLAUSE 4-55, ECONOMIC PRICE ADJUSTMENT – STANDARD PRODUCTS (MAR

2019)

SECTION J -LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTACHMENT 1 – DEPARTMENT OF LABOR WAGE DETERMINATION

ATTACHMENT 2 – LAMD-2024-0002 Baton Rouge CR 1 AV Integrator Pricing.xlsx (2 sheets to be completed by Contractor as part of Proposal submittal)

ATTACHMENT 3 – SOW CR 1 AV LAMD-2024-0002.pdf

ATTACHMENT 4 – Visio Diagram of proposed AV rack design - CR 1 Rack Layout.pdf ... 21

ATTACHMENT 5 – Enwork Table Diagram Courtroom 1 2 3.pdf

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1 PROVISIONS INCORPORATED BY REFERENCE

K.2 PROVISIONS INCLUDED IN FULL TEXT

SOLICITATION NUMBER LAMD-2024-0002 Page 3

PROVISION 3-5, TAXPAYER IDENTIFICATION AND OTHER OFFEROR

INFORMATION (APR 2011

PROVISION 3-20, CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (APR 2011)

PROVISION 3-30, CERTIFICATE OF INDEPENDENT PRICE DETERMINATION

(JAN 2003)

PROVISION 3-130, AUTHORIZED NEGOTIATORS (JAN 2003)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

L.1 PROVISIONS INCORPORATED BY REFERENCE

L.2 PROVISIONS INCORPORATED IN FULL TEXT

PROVISION B-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(SEP 2010)

L.3 SITE VISIT

L.4 INQUIRIES

L.5 EXPENSES OF RESPONSE PREPARATION AND SUBMISSION

L.6 GENERAL INSTRUCTIONS FOR THE PREPARATION OF RESPONSES

L.7 CONTENT OF PROPOSALS

L.7.1 Signature Page

L.7.2 Price Proposal

L.7.3 Clauses/Provisions requiring Fill-In by Offeror

L.7.4 List of Past Performance Contracts

L.7.5 Technical Proposal. The Technical Proposal should consist of:

L.7.6 List of Assumptions/Conditions

M. AWARD

SOLICITATION NUMBER LAMD-2024-0002 Page 2

SECTION B – PRODUCTS OR SERVICES AND PRICES / COSTS

Courtroom 1 AV Upgrade: $_________________

B.2. OPTIONS

Options 1-4 Warranty & Maintenance on full system (including labor and travel) for each year.

- Option 1: Courtroom 1 AV Maintenance Year 2: $__________

- Option 2: Courtroom 1 AV Maintenance Year 3: $__________

- Option 3: Courtroom 1 AV Maintenance Year 4: $__________

- Option 4: Courtroom 1 AV Maintenance Year 5: $__________

The total firm fixed price to be paid to the contractor for providing the equipment and services as described in the Statement of Work (SOW) included as Section C of this document, including the required one-year hardware and labor warranty. The firm fixed price shall be all inclusive of all work to be completed by the contractor to provide a fully functional courtroom as describe in the SOW. No payments will be made in addition to the stated firm fixed price for any efforts made by the contractor in accomplishing the SOW. No reimbursement will be made to the contractor for costs incurred in accomplishing the SOW, such as for travel, per diem expenses.

B2. COMMERCIAL ADVANCE PAYMENT

The contractor may propose commercial advance payment terms for consideration by the judiciary. See Clause 2-115, Terms for Commercial Advance Payment of Purchase, for further information.

SOLICITATION NUMBER LAMD-2024-0002 Page 3

SECTION C – SPECIFICATIONS / STATEMENT OF WORK

C.1 BACKGROUND

The U.S. District Court for the Middle District of Louisiana (Court) requires the contractor to supply and install a completely integrated AVoIP audio and video system for Courtroom #1, located at 777 Florida Street, Baton Rouge, LA, 70801 to meet the demand for today's technology needs. The courtroom features a fully integrated system of audio and video components including video conferencing, custom routing of audio and video as well as several automations and controls through programming.

C.2 GENERAL REQUIREMENTS

C.2.1 SCOPE OF WORK

The Contractor shall perform all tasks necessary to provide a fully operational courtroom audio video system, including, but not limited to the following:

C.2.1.1 Equipment Procurement. Contractor shall procure all items necessary for the installation of the system described in this document. At the time of purchase, contractor should identify and register the Customer/System Owner as the U.S. District Court for the Middle District of Louisiana.

C.2.1.2 Project Installation. The Contractor will be responsible for all aspects of the installation of the complete audio and video system within the installation window of 3 consecutive weeks the court provides. Contractor duties shall include:

A. Coordinate onsite with all related trades to ensure a quality installation.

B. Adhere to all site regulations and job site cleanliness and safety standards.

C. Obtaining written permission prior to drilling attaching items to any surface in the court room.

C.2.1.3 Project Management. The Contractor shall provide a project manager to provide project oversight, with responsibilities to include, but not be limited to:

A. Developing a project schedule in coordination with the Contracting Officer Representative (COR).

B. Documenting and communicating delays to project schedule to the COR.

C. Coordinating delivery of all equipment to the site.

D. On-time project completion.

C.2.1.4 Court personnel training. The Contractor shall perform Court personnel training in which they will demonstrate the system functionality. During this training USDC will

SOLICITATION NUMBER LAMD-2024-0002 Page 4 perform a mock trial scenario which will verify the system functions as intended. All testing and on-site commissioning will be complete before scheduling of Court personnel training will occur. Training shall commence no later than the third Friday of the 3-week installation.

C.2.1.5 Project Warranty. The Contractor shall provide a one-year warranty covering hardware and labor for correction of system defects/malfunctions for a period of one (1) year.

Warranty period will not begin until the Contracting Officer has given written notice to the Contractor that the fully installed system has been accepted by the Court.

The first full year warranty shall cover all system components installed including any maintenance necessary to the system and should be part of the bid package price. If equipment fails during the first year of courtroom system, the contractor will cover the cost of labor and travel at no additional cost to the judiciary. Note: Majority of the AV manufacturers now honor a 5-year warranty period for the US Courts (Judiciary). Awarded vendor must submit the equipment order and list through the manufacturer’s government team to register all equipment under the US Courts for the extended five-year warranty. At the time of equipment order proof of registration to U.S. District Court – Middle District of Louisiana should be delivered to Contracting Officer within 30 days of issuance of the purchase order.

C.2.2 MISC. REQUIREMENTS:

C.2.2.1 All equipment shall be labeled by UL, CSA, or any other certified testing laboratory accepted by local code.

C.2.2.2 All products provided by contractor shall be new and free of defects.

C.2.2.3 Design documents are diagrammatic in nature and are intended to indicate design intent and approximate location. It is the responsibility of the Contractor to coordinate the final design/equipment functionality and locations with the COR.

C.2.2.4 All submitted documentation will be the sole property of the Court and may be used by the Court as it deems necessary for this project or future projects.

C.3 EQUIPMENT SPECIFICATIONS

The installed audio video system must support courtroom functions in all areas of Baton Rouge Courtrooms. Each area must include microphones for voice amplification and recording. In addition, the system must provide the ability for the Courtroom Deputy (CRD), prosecution and defense to share audio and video content with other courtroom areas or to a remote location via a video conferencing solution (soft codec). Specific requirements and controls for each area are outlined below. Some of the equipment identified below will be provided as Government Furnished Equipment (GFE) and shall be fully integrated with the contractor’s proposed solution. [Note – to the extent any brand name equipment is identified in the specifications below, contractors may propose products from other manufacturers having comparable functional capabilities to the named item; however, all items proposed must be capable of being integrated into one comprehensive audio-visual system to be installed by the Contractor. Limited

SOLICITATION NUMBER LAMD-2024-0002 Page 5

Competition has been approved for Brand name equipment including Crestron for Control and main Video components; BiAmp audio processors so the court may maintain the same technology base across all their Article III Judge and Magistrate Judge courtrooms for local configuration and maintenance support. These components may not be substituted on the equipment list. Limited competition determination is to provide extended redundancy in the event a component fails, and the stock of spare equipment may be used across all locations.]

C.3.1 AREA REQUIREMENTS

See SOW Attachment: Room Functionality, Inputs and Outputs Specifications Document

C.3.1.1 Courtroom Article III Specifications See SOW Attachment

C.3.2 CONTROL SYSTEM PROGRAMMING

Contractor shall be responsible for programming the Crestron control system in accordance with the detailed control system functionality scope to be provided by the Court. Court has existing touch panel layout pages to mock in conjunction with additional control requirements. See SOW attachment for a summary of required controls by location.

C.4 PROJECT MANAGEMENT AND SUPPORT PLAN

Should include the following:

1. Project implementation schedule outlining:

a. Delivery and inventory of equipment

b. On-site implementation plan with expected results for each week.

c. Programming testing/customization request by court

d. Testing, Training and project closeout

2. List of proposed installation team members noting relevant experience and qualifications,

3. Information about recent experience in obtaining equipment,

4. Maintenance and support plan defined including the court’s requirement for the integrator to be able to provide service calls to Baton Rouge, LA within a 24-hour time window during lifetime of system warranty.

SOLICITATION NUMBER LAMD-2024-0002 Page 6

C.5 GFE (GOVERNMENT FURNISHED EQUIPMENT)

Furniture, including evidence cart, lectern and counsel tables should be retrofitted to accommodate new components.

The court replaced ceiling and monitor speakers and wiring in 2022, all submitted proposals should fully integrate with the 4 zones of ceiling speakers (Bench, Jury, Well, Gallery), and monitor speakers at designated locations. See specifications for each courtroom for complete details.

The court will provide a secondary gallery display (65” mobile cart) for evidence viewing. This output is part of the Jury zone video.

The court will provide a video conferencing cart (55” mobile cart) for use as remote witness (2nd camera view). Vendor will need to provide and install the Vaddio OneLink HDMI Bridge in the rack to be used for communication between the Vaddio camera that lives on the GFE VTC cart that moves between courtroom 1, 2, and 3.

The court will provide the following components to support existing infrastructure, configurations, and environmental monitoring procedures in place:

- Rack-mountable APC battery backup protection device

- Room Alert environmental monitoring components.

- Poly G7500 video conferencing codec

- Barix Instreamer ICE for network audio streaming, integrate with new system.

SOLICITATION NUMBER LAMD-2024-0002 Page 7

SECTION D – PACKAGING AND MARKING

D.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

2-45 Packing and Marking AUG 2004

D.2 PAYMENT OF POSTAGE AND FEES

All postage and fees required for the submission of deliverables, return of government resources, property, and items, and/or otherwise required for the performance and completion of the contract shall be paid by the contractor.

SOLICITATION NUMBER LAMD-2024-0002 Page 8

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

2-5A Inspection of Products APR 2013 2-5B Inspection of Services APR 2013 2-10 Responsibility for Products JAN 2010

E.2 SYSTEM ACCEPTANCE TEST PLAN

The contractor is required to submit with a commissioning check list to the Court that validates that all audio/video sources, monitors, inputs and outputs have been tested and verified to be functioning as intended. After check list is submitted, an on-site commissioning visit will be scheduled with the Contractor and the COR to verify that the intended functionality is met.

SOLICITATION NUMBER LAMD-2024-0002 Page 9

SECTION F – DELIVERIES AND PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

2-25A Delivery Terms and Contractor’s JAN 2003 2-30A Time of Delivery APR 2013 2-35 F.O.B. Destination, Within Judiciary’s JAN 2003 2-60 Stop-Work Order JAN 2010 7-200 Judiciary Delay of Work JAN 2003

F.2 STORAGE, AND HANDLING OF HARDWARE AND EQUIPMENT

F.2.1 The contractor is required to control handling and installation of hardware and equipment items that are not immediately replaceable, so that completion of the work will not be delayed by hardware or equipment losses, both before and after installation. Prior to installation, the contractor shall protect exposed surfaces with material that is easily removed without marring finishes.

F.2.2 The Court will not provide additional space to the contractor for the purpose of pre-assembly and testing. Any required pre-assembly and testing (including rack) must be conducted at the contractor’s facility.

F.2.3 Free Long-Term Parking is available in the designated area under the interstate directly across from the courthouse. The courthouse has a loading dock available for large deliveries and unloading. Delivery of equipment should be scheduled with the Contracting Officer and/or the Contracting Officer Representative so that the Court Security may be notified prior to the arrival of the Contractor.

F.3 SECURITY REQUIREMENTS FOR AND ACCESS TO SITE

F.3.1 Within five (10) business days of scheduled installation date, the contractor shall submit to the Court, for the purpose of background checks and preparation of identification cards, certain information regarding each employee who will be assigned to work at the Courthouse. This information shall include full legal name, date of birth, and current address.

F.3.2 The courtroom shall be available daily during the installation period from 8:00 am to 5:00 p.m., Monday through Friday. Afterhours access, if needed, to be discussed with the Court but should not be relied upon nor expected for installation deadline compliance.

F.4 DELIVERY SCHEDULE AND LOCATION

Project Kickoff Meeting (can be conducted virtually - TBD): no later than Friday, September 20th, Contractor provide project manager, proposed plan and dates for installation.

Installation Period: 2025 (to be scheduled based on equipment delivery estimates and court schedule). Courtroom will be decommissioned for a total of three weeks, with the expectation that the installation, final programming, and customizations should be completed by the 3rd

SOLICITATION NUMBER LAMD-2024-0002 Page 10

Wednesday of the installation period and testing and training with court staff commencing on the 3rd Thursday of the installation period. System shall be 100% functional and tested.

F.5 SCHEDULING OF TESTING, INSTALLATION, AND TRAINING

The contractor shall coordinate with the Contracting Officer and COR in scheduling the installation of the systems to be compatible with the courtroom schedule, the work of the COR, and the overall construction completion schedule. The contractor shall attend regular progress meetings to be scheduled not less frequently than weekly. Contractor must notify the Contracting Officer and COR immediately if installation complications arise which could delay scheduled completion.

F.6 SUBMITTALS (POST‐AWARD AND PRE‐INSTALLATION)

Post-award and pre-installation, Contractor shall submit:

F.6.1 Engineering documents, to include but not be limited to the following:

F.6.1.1 Electrical and pathway requirements

F.6.1.2 Detailed CAD drawings including manufacture and model, all necessary wiring and connectors. Renderings of color-coded etherCON floorbox and wall plates with matching etherCON boots; patch panels; patch cables.

F.6.1.3 Line-Item Bill of Materials (BOM)

F.6.2 Project Submittals:

F.6.2.1 Completed Bill of Materials (BOM)

F.6.2.2 Equipment information sheets (cut sheets) for all items listed in the BOM. Sheets that include multiple models will be clearly indicated which model is referenced

F.6.2.3. A spreadsheet with all items that are considered to be long lead time with approximated time required to receive items

F.6.2.4 Electrical and pathway requirements shall be detailed for each equipment location

F.7 DELIVERABLES

F.6.1 Upon equipment order, provide proof of registration to U.S. District Court – Middle District of Louisiana for all line items in bid spreadsheet.

F.6.2 Verification and Inventory list of equipment, bulk cable, patch panels, patch cables, color-coded etherCON plates, etherCON boots ordered to complete installation provided to Contracting Officer and COR at least 2 weeks prior to installation date.

F.6.3 Upon substantial completion of the project, Contractor must provide:

- Digital copy (PDF) of all category test and certification results.

- Provide training to court staff on the use and troubleshooting of the system.

- A complete equipment list including Manufacturer / Model / Serial Number / Itemized cost / IP Address / Host name / MAC address / Programming Device ID due on last day of installation for recording in court’s inventory database.

SOLICITATION NUMBER LAMD-2024-0002 Page 11

F.6.4 Upon completion of the project including all punch list items, Contractor must provide the following:

- One (1) digital copy in .dwg and .pdf format via secure file storage device or email and

(1) hard copy of the AS-BUILT project documents, which include wiring schematics, elevations and pathway.

- A copy of the source code for all control systems and DSPs used in the system. An archived copy of .smw control system file and the .vtp files for all touch panels.

SOLICITATION NUMBER LAMD-2024-0002 Page 12

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

7-1 Contract Administration JAN 2003 7-5 Contracting Officer’s Representative APR 2013

7-125 Invoices APR 2011

G.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 6‐20, INSURANCE – WORK ON OR WITHIN JUDICIARY FACILITY (APR 2011)

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman’s Compensation and Employee’s Liability Insurance The contractor shall comply with applicable federal and state workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy.

Employer’s liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance If the contractor has been approved to provide a qualified program of self-insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certification of the above minimum amounts.

(c) The maintenance of insurance coverage as required by the clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termination for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the judiciary’s interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe;

or

SOLICITATION NUMBER LAMD-2024-0002 Page 13

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the contracting officer upon request.

CLAUSE 7‐10, CONTRACTOR REPRESENTATIVE (JAN 2003)

The contractor’s representative to be contacted for all contract administration matters is as follows

(contractor completes the information):

1. Name:

2. Address:

3. Telephone:

4. E-mail:

5. Fax:

The contractor’s representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

G.3 PAYMENT SCHEDULE

1) Submittals & Equipment Ordered – 40% of the project total may be invoiced once all submittals have been approved by the court and project equipment has been ordered by contractor. Equipment should be ordered to arrive to court site no earlier than 4 weeks and no later than 1 week prior to Installation Date (set during project kickoff call). Invoice should include an Itemized list of equipment ordered to date with estimated delivery times.

2) Substantial Project Completion – 40% of the project total may be invoiced following the substantial completion of the project. Substantial completion is determined by the Courtroom being 95% operational with only non-critical punch list items remaining.

3) Project Closeout – 20% of the remaining project total may be invoiced following resolution of all punch list items, training for court and IT staff on system functions and the delivery of all materials including as-built drawings, uncompiled programming code files, and user manuals and documentation.

SOLICITATION NUMBER LAMD-2024-0002 Page 14

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, in Section I for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

1-1 Employment by the Government JAN 2003 7-55 Contractor Use of Judiciary Networks JUN 2014

H.2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE 2‐65, KEY PERSONNEL (APR 2013)

(a) Individuals identified below as Key Personnel and accepted for this contract are expected to remain dedicated to this contract. However, in the event that it becomes necessary for the contractor to replace any of the individuals designated as key personnel, the contractor shall request such substitutions in accordance with this clause. Substitution of Key Personnel will be considered under the following circumstances only:

(1) All substitutes shall have qualifications at least equal to those of the person being replaced.

(2) All appointments of Key Personnel shall be approved in writing by the CO, and no substitutions of such personnel shall be made without the advance written approval of the

CO.

(3) Except as provided in paragraph (4) of this clause, at least 30 days (60 days if security clearance is required) in advance of the proposed substitution, all proposed substitutions of Key Personnel shall be submitted in writing to the CO, including the information required in paragraph (5) of this provision.

(4) The following identifies the requirements for situations where individuals proposed as Key Personnel become unavailable because of sudden illness, death, or termination of employment. The contractor shall within (5) workdays after the event, notify the CO in writing of such unavailability. If the event happens after award, the CO will determine if there is an immediate need for a temporary substitute and a continuing requirement for a permanent substitute for the Key Personnel position. The CO will promptly inform the contractor of this determination. If the CO specifies that a temporary substitute is required, the contractor shall as soon as practical identify who will be performing the work as a temporary substitute. The temporary substitute will then start performance on a date mutually acceptable to the CO and the contractor. Within (15) workdays following the event, if the CO specifies that a permanent substitute is required, the contractor shall submit, in writing, for the CO’s approval, the information required in (5) and (6) below, for a proposed permanent substitute for the unavailable individual. The approval process will be the same as (7) below.

SOLICITATION NUMBER LAMD-2024-0002 Page 15

(5) Request for substitution of Key Personnel shall provide a detailed explanation of the circumstances necessitating substitution, a resume of the proposed substitute, and any other information requested by the contracting officer to decide as to the appropriateness of the proposed substitute’s qualifications. All resumes shall be signed by the proposed substitute and his/her formal (per company accepted organizational chart) direct supervisor or higher authority.

(6) As a minimum (or as otherwise specified in the solicitation), resumes shall include the following:

(a) name of person;

(b) functional responsibility;

(c) education (including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours);

(d) citizenship status;

(e) experience including, in reverse chronological order for up to (10) years, area(s) or work in which a person is qualified, company and title of position, approximate starting and ending dates (month/year), concise descriptions of experience for each position held including specific experience related to the requirements of this contract; and

(f) certification that the information contained in the resume is correct and accurate (signature of key person and date signed, and signature of the supervisor or higher authority and date signed will be accepted as certification).

(7) The CO will promptly notify the contractor in writing of his/her approval or disapproval of all requests for substitution of Key Personnel. All disapprovals will require re-submission of another proposed substitution within (15) days by the contractor.

(b) The following individuals are designated as key personnel under this contract:

Project Manager: ___________________________

H.3 COMPLIANCE WITH CODES AND STANDARDS

All services performed under the terms of the awarded contract shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of 1970 (Public Law 91-596), as well as with other applicable Federal, State, and local codes. All components included in the system shall comply with all national, state, and local codes. They include but are not limited to:

A. National Electric Code (NEC)

B. International Building Code (IBC)

C. Underwriters Laboratory (UL)

D. Occupational Health and Safety Association (OSHA)

E. EIA/TIA

SOLICITATION NUMBER LAMD-2024-0002 Page 16

F.ANSI

G. Americans with Disabilities Act (ADA)

H. BICSI

H.4 PERMITS

The contractor shall, without additional expense to the Judiciary, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, state, and municipal laws, codes, and regulations, and any applicable freight work permits, authorizations, etc. and/or visas in connection with the performance of the contract.

Required permits include, but are not limited to, a Low-Voltage Permit.

SOLICITATION NUMBER LAMD-2024-0002 Page 17

SECTION I – CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE

This Section incorporates the following clauses by reference (see Clause B-5, Clauses Incorporated by Reference, included in full text at I.2 below for further information about clauses incorporated by reference):

CLAUSE NUMBER TITLE DATE

1-5 Conflict of Interest AUG 2004 1-10 Gratuities or Gifts JAN 2010 1-15 Disclosure of Contractor Information to the

Public

AUG 2004

2-20A Incorporation of Warranty JAN 2003 2-20B Contractor Warranty (Products) JAN 2010 2-95 Material Requirements JAN 2003 2-115 Terms for Commercial Advance Payment of

Purchases

APR 2013

2-125 Security for Advance Payment APR 2013 2-130 Energy Efficiency in Energy Consuming

Products

APR 2013

3-25 Protecting the Judiciary’s Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment

JUN 2014

3-35 Covenant Against Contingent Fees JAN 2003 3-40 Restrictions on Subcontractor Sales to the

Government

JUN 2014

3-45 Anti-Kickback Procedures JUN 2012 3-50 Cancellation, Rescission and Recovery of

Funds for Illegal or Improper Activity

JUN 2012

3-55 Price or Fee Adjustment for Illegal or Improper Activity

JUN 2012

3-105 Audit and Records – Negotiations APR 2011 3-120 Order of Precedence JAN 2003 3-140 Notice to the Judiciary of Labor Disputes JAN 2003 3-160 Service Contract Act of 1965 JUN 2012 3-180 Fair Labor Standards Acts and Service

Contract Act – Price Adjustment

APR 2011

3-205 Protest After Award JAN 2003 7-15 Observance of Regulations/Standards of

Conduct

JAN 2003

7-20 Security Requirements APR 22013 7-25 Indemnification AUG 2004

SOLICITATION NUMBER LAMD-2024-0002 Page 18

7-30 Public Use of the Name of the Federal Judiciary

JUN 2014

7-35 Disclosure or Use of Information APR 2013 7-65 Protection of Judiciary Buildings, Equipment, and Vegetation

APR 2013

7-85 Examination of Records JAN 2003 7-100A Limitation of Liability (Products) JAN 2003 7-100B Limitation of Liability (Services) JAN 2003

7-110 Bankruptcy JAN 2003

7-115 Availability of Funds JAN 2003

7-130 Interest (Prompt Payment) JAN 2003

7-135 Payments APR 2013

7-140 Discounts for Prompt Payment JAN 2003

7-150 Extras JAN 2003

7-185 Changes APR 2013

7-210 Payment for Emergency Closures APR 2013

7-215 Notification of Ownership Changes JAN 2003

7-220 Termination for Convenience of the Judiciary (Fixed Price)

JAN 2003

7-230 Termination for Default (Fixed Price – Products and Services)

JAN 2003

7-235 Disputes JAN 2003

I‐2 CLAUSES INCLUDED IN FULL TEXT

CLAUSE B‐5, CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

CLAUSE 2‐20C, WARRANTY OF SERVICES (JAN 2003)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the judiciary by which the judiciary assumes for itself, or as an agent of another, approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the judiciary or any provision concerning the conclusiveness thereof, the contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The contracting officer will give written notice of any defect or nonconformance to the contractor within 30 days from the date of acceptance by the judiciary.

This notice will state either

(1) that the contractor shall correct or re-perform any defective or nonconforming services; or

SOLICITATION NUMBER LAMD-2024-0002 Page 19

(2) that the judiciary does not require correction or re-performance.

(c) If the contractor is required to correct or re-perform, it shall be at no cost to the judiciary, and any services corrected or re-performed by the contractor shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform, the contracting officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the judiciary thereby, or make an equitable adjustment in the contract price.

(d) If the judiciary does not require correction or re-performance, the contracting officer will make an equitable adjustment in the contract price.

The judiciary may require the delivery of the numbered line item, identified as an option item, in the quantity and at the price stated in the line item. The contracting officer may exercise the option by written notice to the contractor within at the time of contract award. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

CLAUSE 4‐55, ECONOMIC PRICE ADJUSTMENT – STANDARD PRODUCTS (MAR 2019)

(a) The contractor warrants that the unit price stated in the contract for _________ [offeror inserts contract line item number (CLIN)] is not in excess of the contractor's applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that:

(1) is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and

(2) is the net price after applying any standard trade discounts offered by the contractor.

(b) The contractor shall promptly notify the contracting officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price will be decreased by the same percentage that the established price is decreased. The decrease will apply to those items delivered on and after the effective date of the decrease in the contractor's established price, and this contract will be modified accordingly.

(c) If the contractor's applicable established price is increased after the contract date, the corresponding contract unit price will be increased, upon the contractor's written request to the contracting officer, by the same percentage that the established price is increased, and the contract will be modified accordingly, subject to the following limitations:

SOLICITATION NUMBER LAMD-2024-0002 Page 20

(1) the aggregate of the increases in any contract unit price under this clause will not exceed 10 percent of the original contract unit price;

(2) the increased contract unit price will be effective:

(i) on the effective date of the increase in the applicable established price if the contracting officer receives the contractor's written request within 10 days thereafter; or

(ii) if the written request is received later, on the date the contracting officer receives the request;

(3) the increased contract unit price will not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the contractor, within the meaning of the Default clause.

(4) no modification increasing a contract unit price will be executed under this paragraph (c) until the contracting officer verifies the increase in the applicable established price;

(5) within 30 days after receipt of the contractor's written request, the contracting officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.

(d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the contractor shall continue deliveries according to the contract delivery schedule, and the judiciary will pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.

(end)

SOLICITATION NUMBER LAMD-2024-0002 Page 21

SECTION J ‐LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTACHMENT 1 – DEPARTMENT OF LABOR WAGE DETERMINATION

ATTACHMENT 3 – SOW CR 1 AV LAMD‐2024‐0002.pdf

ATTACHMENT 4 – Visio Diagram of proposed AV rack design ‐ CR 1 Rack Layout.pdf

ATTACHMENT 5 – Enwork Table Diagram Courtroom 1 2 3.pdf

SOLICITATION NUMBER LAMD-2024-0002 Page 22

K.1 PROVISIONS INCORPORATED BY REFERENCE

This Section incorporates the following provisions by reference (see Clause B-1, Solicitation Provisions Incorporated by Reference, included in full text in Section L below, for further information about provisions incorporated by reference):

PROVISION

NUMBER

TITLE DATE

3-15 Place of Performance JAN 2003

(a) Definitions.

"Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN): ______________________________

[ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ]Offeror is an agency or instrumentality of a foreign government;

[ ]Offeror is an agency or instrumentality of the federal government.

SOLICITATION NUMBER LAMD-2024-0002 Page 23

(e) Type of Organization:

[] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other

(f) Contractor representations.

The offeror represents as part of its offer that it is [_], is not [_] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ] Women Owned Business

[ ] Minority Owned Business (if selected then one sub-type is required)[]Black American Owned

[ ] Hispanic American Owned

[ ] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians)

[ ] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

[ ] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal)

[ ] Individual/concern, other than one of the preceding.

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are ___ are not ___ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency;

SOLICITATION NUMBER LAMD-2024-0002 Page 24

(B) have ___ have not ___, within the three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are ___ are not ___ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) have ___, have not ___, within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency.

This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to

SOLICITATION NUMBER LAMD-2024-0002 Page 25 contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C.

§6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. §362 (the Bankruptcy Code).

(ii) The offeror ___ has ___ has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

(2) "Principal," for the purposes of this certification, means an officer; director; owner; partner or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. § 1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such additional information as requested by the contracting officer may render the offeror non-responsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certification, in addition to other remedies available to the

SOLICITATION NUMBER LAMD-2024-0002 Page 26 judiciary, the contracting officer…