Lamar_Co_DHR_Lawn_Service_Specifications_FY2025__no_WR_.docx
DOCX document 16 KB Posted
- Attached to
- Lamar Co DHR/Lawn Service
- Solicitation number
- SRC0000024029
- Issued by
- Lamar County, Alabama
About this file
This document outlines the specifications for lawn service and landscaping maintenance for the Lamar County Department of Human Resources (DHR) office in Vernon, Alabama for the fiscal year 2025 (October 1, 2024 - September 30, 2025). The scope of work includes grass cutting, weed eating, edging, leaf mulching, and debris removal to be performed up to 20 times per year on a weekday or weekend schedule. A mandatory site visit is required for all vendors submitting quotes. Quotes must be valid through October 31, 2024, and prices shall remain firm for the entire fiscal year 2025 contract period.
The pricing structure includes a unit price per grass cutting that must cover all the required service elements. Vendors may also submit a separate unit price for two annual shrub/hedge trimmings. Payment terms are net 30 days, invoiced after completion of service. No invoices may be submitted or dated prior to service completion.
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| File | Type | Posted |
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| Quick Quote Standard Boilerplate updated 8-9-24.pdf |
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Lamar Co DHR Lawn Service Specifications FY2025 – (Oct. 1, 2024 – September 30, 2025) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2024 Price Quotes are for Fiscal Year 2025. Prices are firm and fix from date of valid quote through Sept 2025 PO period (October 01, 2024 – September 30, 2025 Address:
Lamar Co DHR 250 Springfield Road Vernon, Alabama 355920489 POC: Ruby Johnson (205) 695-5005 – Primary Julie Holsonback (205) 695-5033 – Back-up Main line (205) 695-5000 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2024 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 01, 2024 – September 30, 2025).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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