CONTRACT & BID DOCUMENTS

FOR

Lakeland Avenue Drainage Improvements

Project No. 26-07-715

Prepared by:

ENGINEERING DEPARTMENT

CITY OF VALDOSTA

August 2026

Bid Opening Date: September 24, 2026 - 10:00am

LAKELAND AVENUE DRAINAGE IMPROVEMENTS

Bid Package Table of Contents

Cover Page Table of Contents

Invitation for Bids Proposal Form Non-Collusive Affidavit Georgia Security and Immigration Affidavit

Instructions to Bidders Contract Agreement Form General Provisions Special Provisions Opinion of Attorney Form Public General As-Built Forms and Samples Title VI Assurances Form Contractor’s Statutory Affidavit Form Bid Bond Sample Payment Bond Sample Performance Bond Sample Addendum Form (blank) Notice or Award Form (blank) Notice to Proceed Form (blank) Change Order Form (blank)

Constructon Plans titled: LAKELAND AVENUE DRAINAGE IMPROVEMENTS prepared by the City of Valdosta Engineering Department and dated/revised 09/29/2025

Incorporated by reference:

GDOT Standard Specifications Construction of Transportation Systems 2021 City of Valdosta Land Development Regulations City of Valdosta Water and Sewer Standard Specifications

INVITATION FOR BID

for

Valdosta, Georgia

Sealed bids will be received by the City of Valdosta at the office of the City Engineer, City Hall Annex Building, 300 N. Lee Street, Valdosta, Georgia, until 10:00 AM, Local Time, on Thursday, 09/24/2026 for drainage improvements on Lakeland Avenue including related work.

The Lakeland Avenue Drainage Improvement work consists of the following:

• Stormwater drainage improvements along Lakeland Avenue including curb and gutter, storm pipes and sidewalks

• Dredging of the existing channel of One Mile Branch

• Construction of a 1.25-acre regional stormwater pond to the west of One Mile Branch

• Construction of a 0.5-acre stormwater pond behind the Senior Center

Specifications, Bidding and Contract Documents can be found on the City of Valdosta website http://www.valdostacity.com/bid-opportunities . This will be a Unit Price Contract, and payments will be made on a monthly basis with payment to be based on actual quantities of work measured. The list of items shown in the Unit Price Schedule is inclusive of all the work shown and described.

The contract time is 300 calendar days. For more information contact Charlie Clark, Engineering Project Manager, at (229) 259-3530.

No bid may be withdrawn for a period of thirty (30) days after the scheduled time for receiving the bids.

Bids must be accompanied by a signed and notarized non collusive affidavit as well as a signed and notarized Georgia Security & Immigration Compliance affidavit.

Bids must be accompanied by a certified check or bid bond in an amount of not less than five (5) percent of the amount bid. A Contract Performance Bond and Payment Bond equal to one hundred

(100) percent of the contract price will be required. If bid price is $25,000.00 or less no bonds are required.

A mandatory Pre-Bid meeting will be held on Tuesday, 09/08/2026 at 10:00 AM at the Engineering Department office, 300 N. Lee Street, Valdosta, Georgia. No one will be allowed to sign in after

10:00 AM.

The successful bidder, being responsible as well as responsive, shall commence work with an adequate force and equipment on a date specified in a written order of the City Engineer and complete the work within the time specified under the Special Conditions section of these specifications.

The City of Valdosta reserves the right to reject any or all bids, to waive informalities and to readvertise.

The City of Valdosta is an equal opportunity employer.

CITY OF VALDOSTA, GEORGIA

Engineering Department http://www.valdostacity.com/bid-opportunities

INVITATION FOR BID

for

Valdosta, Georgia

Sealed bids will be received by the City of Valdosta at the office of the City Engineer, City Hall Annex Building, 300 N. Lee Street, Valdosta, Georgia, until 10:00 AM, Local Time, on Thursday, 09/24/2026 for drainage improvements on Lakeland Avenue including related work.

The Lakeland Avenue Drainage Improvement work consists of the following:

• Stormwater drainage improvements along Lakeland Avenue including curb and gutter, storm pipes and sidewalks

• Dredging of the existing channel of One Mile Branch

• Construction of a 1.25-acre regional stormwater pond to the west of One Mile Branch

• Construction of a 0.5-acre stormwater pond behind the Senior Center

Specifications, Bidding and Contract Documents can be found on the City of Valdosta website http://www.valdostacity.com/bid-opportunities . This will be a Unit Price Contract, and payments will be made on a monthly basis with payment to be based on actual quantities of work measured. The list of items shown in the Unit Price Schedule is inclusive of all the work shown and described.

The contract time is 300 calendar days. For more information contact Charlie Clark, Engineering Project Manager, at (229) 259-3530.

No bid may be withdrawn for a period of thirty (30) days after the scheduled time for receiving the bids.

Bids must be accompanied by a signed and notarized non collusive affidavit as well as a signed and notarized Georgia Security & Immigration Compliance affidavit.

Bids must be accompanied by a certified check or bid bond in an amount of not less than five (5) percent of the amount bid. A Contract Performance Bond and Payment Bond equal to one hundred

(100) percent of the contract price will be required. If bid price is $25,000.00 or less no bonds are required.

A mandatory Pre-Bid meeting will be held on Tuesday, 09/08/2026 at 10:00 AM at the Engineering Department office, 300 N. Lee Street, Valdosta, Georgia. No one will be allowed to sign in after

10:00 AM.

The successful bidder, being responsible as well as responsive, shall commence work with an adequate force and equipment on a date specified in a written order of the City Engineer and complete the work within the time specified under the Special Conditions section of these specifications.

The City of Valdosta reserves the right to reject any or all bids, to waive informalities and to readvertise.

The City of Valdosta is an equal opportunity employer.

Engineering Department http://www.valdostacity.com/bid-opportunities

City of Valdosta Proposal Cover Page

PROPOSAL

TO: City of Valdosta, Lowndes County, Georgia

All interested parties:

In compliance with the advertisement for bids, the undersigned, hereinafter called the Bidder, proposes to enter into a contract with the City of Valdosta to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, and all necessary labor to complete the construction of the work stipulated herein in full, and in complete accord with the shown, noted, described, specified and reasonably intended requirements of the Specifications, Drawings, and Contract Documents to the full and entire satisfaction of the Owner.

The Bidder has carefully examined and fully understands the contract, plans, specifications and other documents hereto attached and has made a personal examination of the site of the proposed work and hereby agrees that if his proposal is accepted, the Bidder will contract with the City of Valdosta in compliance with the specifications.

The Bidder acknowledges that each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor’s overhead and profit for each separately identified item; the Bidder acknowledges that the estimated quantities are not guaranteed, and are for the purpose of comparison of Bids; and the Bidder acknowledges that final payment for all Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.

Bidder will perform the following Work at the indicated unit prices:

The rest of this page intentionally left blank.

See next page for unit cost schedule.

LAKELAND AVENUE DRAINAGE IMPROVEMENTS BID FORM / UNIT COST SCHEDULE

CITY OF VALDOSTA, GEORGIA Issued 08/27/2026

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

150- A Mobilization / Demobilization 1 LS

150- B Traffic Control 1 LS

150- C Construction Survey Staking & As-Built Surveying and Documentation 1 LS

126- A Adjust Sewer Service 8 EA

126- B 3/4 inch residential water service (New) installation (short side) 8 EA

126- C 3/4 inch residential water service (New) installation (longside) 8 EA

126- D Replace complete water line between corp and curb stop with CTS tubing 4 EA

126- E 8” QuikValve w/valve box 2 EA

126- F Adjust water valve top 8 EA

126- G Adjust manhole top - ring and cover 5 EA

163- A Construction Exit - CO, Complete Including Installation, Maintenance, and Removal (contingency item, not shown on plans, to be installed 2 EA

163- B Check Dam - Stone (Cd) including installation, maintenance and removal 2 EA

163- C Check Dam - Haybale (Cd) including installation, maintenance and removal 15 EA

163- D Storm Ouitlet Protection, duimped stone riprap 30 EA

163- E Sediment Trap (Sd-2), including installation, cleaning & maintenance, removal, and cleanup 51 EA

163- F Sediment Trap (Sd-2p), including installation, cleaning & maintenance, removal, and cleanup 16 EA

ITEM NO.

(GDOT Spec.

Sec.#)

Bidder: ___________________________________________ Page 1 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

163- G Mulch Stabilization - DS1 - temporary mulching, including installation and maintenance 6 SY

163- H Ds3 - permanent grassing, including installation, maintenance for duration of contract 6 AC

171- A Sd1-NS - silt fencing, non-sensitive, including installation, maintenance, and removal 1,500 LF

171- B Sd1-S - silt fencing, non-sensitive, including installation, maintenance, and removal 700 LF

210- A Clearing, Grubbing, Demolition, Including Sawcut of Concrete & Asphalt and Offsite Disposal of Debris 1 LS

210- B Removal of Existing Pipes Not Shown on Plans (to be performed as directed by Owner based upon field conditions) 60 LF

210- C Grading Complete including Excavation, Embankment, Fine Grading, and Compaction of Construction Area (as shown on cross sections; 1 LS

210- D Demolition Complete including demolition, salvage and reinstallation of items idendified on the construction plans, appropriate off site 1 LS

210- E Unsuitable Soil Removal & Replacement - Excavation & offiste Disposal AND Borrow Soil Offsite Excavation, Haul, Onsite Placement 200 CY

310- A Graded Aggregate Base Course, 8" depth, Including Bituminous Prime 467 SY

402- A Asphalt Pavement Cut & Patch 40 LF

402- B Recycled Asph Conc Leveling, Incl Bitum Matl & H Lime 85 TN

402- C Recycled Asph Concrete Asphalt, 9.5mm Superpave 475 TN

413- A Bituminous Tack Coat (apply to existing asphalt pavement) 500 GAL

432- A Milling Area Asphaltic Pavement 2,750 SY

441- A Concrete Sidewalk, 6" thick, 5' nominal width, 3000 psi concrete 1,186 SY

Bidder: ___________________________________________ Page 2 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

441- B Concrete Edge Trail at Pond Bank - 8' wide, 6" thick, 3000 psi concrete 978 SY

441- C Enhanced Swale Section (see detail) 278 SY

441- D Concrete Curb & Gutter, 6"x 24" 120 LF

441- E Concrete Driveway - 6" thick, 3000 psi 862 SY

441- F Concrete Slab on Grade, 3000 psi (not shown on plan; to be installed as directed by Owner based upon field conditions) 30 CY

441- G Concrete Matting Outlet Protection - interconnected, articulated, concrete block 483 SY

441- H GDOT Detail A3 -Type B; Radial Handicap Ramp 3 EA

441- I GDOT Detail A3, Type D Skewed Ramp, GDOT Detail A3 0 EA

441- J Concrete Encasement, see City of Valdosta detail 25 LF

550- A 15" Safety End Section, concrete, GDOT Std 1122-C 2 EA

550- B 15" Reinforced Concrete Pipe 130 LF

550- C 18" Reinforced Concrete Pipe 858 LF

550- D 24" Reinforced Concrete Pipe 241 LF

550- E 36" Reinforced Concrete Pipe 179 LF

550- F 48" Reinforced Concrete Pipe 332 LF

550- G 15" High Density Polyethelene Pipe 16 LF

550- H 18" High Density Polyethelene Pipe 328 LF

Bidder: ___________________________________________ Page 3 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

550- I 24" High Density Polyethelene Pipe 49 LF

550- J 30" High Density Polyethelene Pipe 431 LF

550- K 36" High Density Polyethelene Pipe 503 LF

550- L 42" High Density Polyethelene Pipe 689 LF

550- M 48" High Density Polyethelene Pipe 236 LF

550- N 60" High Density Polyethelene Pipe 390 LF

610- A Connect to Existing Sewer Manhole, clean, line & coat 2 EA

610- B 8" PVC Sewermain (Complete in Place) 247 LF

610- C 10" PVC Sewermain (Complete in Place) 736 LF

610- D 12" Sewermain - either 12" DR17 HDPE installed by pipe bursting, or 12" SDR26 PVC installed by open cut) 283

610- E 6" Sewer Lateral 200 LF

610- F 6" Sewer Service Cleanout 7 EA

610- G Sewer Manhole (8' Depth) 7 EA

610- H Sewer Manhole - extra depth over 8' 8 EA

610- I Sewer Manhole Rehabilitation 3 EA

610- J Bypass Pumping - Sewer 1 LS

636- A Traffic Sign - 36" Traffic Sign on Post, per MUTCD, complete and installed (STOP sign at each intersection, NO OUTLET at each dead 4 EA

636- B Relocate Regulatory Signs and Posts, complete, installed (work will be performed as shown on plans and as needed as directed by 12 EA

Bidder: ___________________________________________ Page 4 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

643- A Remove and Replace Existing Fencing, Match Materials and Height 300 LF

643- B Remove and Replace Existing Gates, Match Materials and Height 3 EA

643- C Remove and Replace Existing Satellite Dish, Dumpster Pad, Decorative Light, Bench, Trash Receptacle 1 LS

643- D Chain Link Fencing - black vinyl coated, 4' height with top and bottom rail, 820 LF

643- E Chain Link Fencing - black vinyl coated, 4' height, double 8' gate, total width 16' 1 EA

653- A Thermoplastic Traffic Stripe, solid yellow double 5" wide 2,250 LF

653- B Thermoplastic Traffic Stripe, Standard Ladder Crosswalk, 8' wide stripes, white 120 LF

653- C Thermoplastic Traffic Stripe, solid white stop bar 24" wide 120 LF

660- A Sewer Service Lateral Adjustment (vertical adjustment and/or extension to R/W) 0 EA

668- B Safety End Section - GDOT Std Detail 1122 - 15" 3 EA

668- C Flared End Section - GDOT Std Detail 1120 - 18" 5 EA

668- D Flared End Section - GDOT Std Detail 1120 - 30" 2 EA

668- E Flared End Section - GDOT Std Detail 1120 - 42" 1 EA

668- F Safety End Section - GDOT Std Detail 1122 - 18" 1 EA

668- G End Section - GDOT Std Detail 1125 - 48" 1 EA

668- H End Section - GDOT Std Detail 1125 - 54" 1 EA

668- I Headwall End Section - GDOT Std Detail 1001B - 18" 1 EA

668- J SW Outfall Structure End Treatment - see details and plans 1 EA

Bidder: ___________________________________________ Page 5 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

668- K EW Outfall Structure End Treatment - see details and plans 1 EA

668- L Catch Basin - GDOT Std Detail 1033D 10 EA

668- M Catch Basin - GDOT Std Detail 1034D 3 EA

668- N Drop Inlet - GDOT Std Detail 1019A Type C with Weir (single or double weir) 10 EA

668- O Drop Inlet - GDOT Std Detail 1019A Type D with weir 5 EA

668- P Drop Inlet - GDOT Std Detail 1019A Type E with Hood 2 EA

668- Q Weir Inlet - GDOT Std Detail 9031S with Double Weir 4 EA

668- R Manhole - GDOT Std Detail 1011A (48" dia) 5 EA

668- S Manhole - GDOT Std Detail 1011A (48" dia) with 18" #57 stone Sump and 24" Hinged Locable Cover 1 EA

668- T Manhole - GDOT Std Detail 1011A (96" base unit) 3 EA

668- U Manhole - GDOT Std Detail 1011A (72" base unit) 2 EA

668- V Manhole - GDOT Std Detail 1011A (60" base unit) 10 EA

668- W Manhole - GDOT Std Detail 1011A (84" base unit) 3 EA

668- X Structure - GDOT 9031U with Double Access Grate (6'x12') 2 EA

668- Y Structure - GDOT 9031U (6'x12') 2 EA

670- A Raise/Adjust Existing Manholes Top; adjust manhole ring & cover to finished grade 5 EA

Bidder: ___________________________________________ Page 6 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

670- B 8" Water Main , PVC 200 LF

670- C 8" Tapping Sleeve & ValveTee (Water) 0 EA

670- D 8" Tee (Water) 0 EA

670- E 8" Plug (Water) 0 EA

670- F 8" Gate Valve (Water) 0 EA

670- G Fire Hydrant and Valve Assembly (includes hydrant, valve, 6" main, 8x8x6 Tee, and associated work) - Install New Hydrant 1 EA

670- H Fire Hydrant and Valve Assembly (includes hydrant, valve, 6" main, 8x8x6 Tee, and associated work) - Relocate Existing Hydrant 1 EA

670- I Water Valve Top Adjustment (work will be performed as shown on plans and as needed as directed by owner) 15 EA

670- J Lower 8" Water Main including pipe and fittings as necessary to clear new pipe construction - see detail 5 EA

670- K Horizontal & Vertical relocation of 8" Water Main including pipe and fittings as necessary to clear new pipe construction 0 EA

670- L Water Service Lateral Adjustment (vertical adjustment and/or extension to R/W) 15 EA

670- M Water Meter Adjustment Relocation (work will be performed as shown on plans and as needed as directed by owner) 15 EA

670- N 8" Bend (Water) 6 EA

999- A Relocate/Rebuild/Replace Existing Mailboxes (match existing materials and appearance) 20 EA

999- B Coordination with Utility Owners for Relocation (Power, Light, Telephone Pedestal, etc.) 1 L.S.

BID TOTAL =

Bidder: ___________________________________________ Page 7 of 8

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST

ITEM NO.

(GDOT Spec.

Sec.#)

ALTERNATE BID ITEM (not included in Bid Total) a163- A Sod 500 SY

Bidder: ___________________________________________ Page 8 of 8

City of Valdosta Proposal Page 6

In case of discrepancies between figures in the unit prices and the total, the unit price shall apply.

It is understood and agreed that the quantities listed in this proposal are approximate only and are intended principally to serve as a guide in comparing bids and may be increased without invalidating the unit costs.

The undersigned, as Bidder, hereby declares that the only person, company, or parties interested in this proposal or the contract to be entered into as principles, are named herein; and this proposal is made without connections with any other person, company, or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud.

Failure to properly acknowledge any Addendum shall result in a declaration of non-responsiveness and disqualify the bid.

Receipt of the following addenda is acknowledged:

Addenda Number Date

The full names and addresses of persons or parties interested in the foregoing bid as principles are as follows:

Company & Address:

Date: ____________________________

Signature

Signature Registered Utility Contractors License Number: ____________________________

END OF SECTION

NON-COLLUSIVE AFFIDAVIT

STATE OF ____________________________

COUNTY OF ____________________________

______________________________, being first duly sworn, deposes and says that he or she is a

(print name)

_________________________________ of ___________________________________________

(Owner, Officer, Agent, etc.) (Name of Business) who is making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement, collusion, communication or conference with any person, to fix the bid price of affiliate or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other bidder, or to secure any advantage against or any person interested in the proposed Contract; and that all statements in said proposal or bid are true.

Signature of Bidder

Title

Subscribed and sworn to before me this ______day of ___________________ 20____

Signed by: _____________________________________

Notary Public (seal)

Print Name: _____________________________ My Commission expires: _________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contract No. and Name:

Contractor’s Name:

City of Valdosta Georgia Contractor Affidavit

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Valdosta, Georgia has registered with and is participating in a federal work authorization program*, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Valdosta, Georgia, the Contractor will secure from subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Valdosta Georgia at the time the subcontractor(s) is retained to perform such service.

EEV / E-Verify TM User Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

____DAY OF _______________, 20____

_______________________________ [NOTARY SEAL]

Notary Public

My Commission Expires:______________

*any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

City of Valdosta Instruction To Bidders Page 1 of 4

INSTRUCTION TO BIDDERS

GENERAL:

Bidders are required to examine the Drawings and Specifications and other Contract Documents carefully and to make such examinations of the site of the proposed work as are necessary to familiarize themselves with the nature and extent of the work to be done and with all local conditions which may affect the proposed construction. Bidders are also required to inform themselves fully in regard to construction and labor conditions under which the work will be performed. The Owner will not be responsible for Bidders errors or misjudgment, nor for any information on local conditions or general laws and regulations.

Insofar as practicable the contractor will be required to so schedule his operations and employ such methods of carrying out the work that he will not cause any interruptions of, or interfere with the use of any existing premises and shall bear the expense of repair or any other cost incurred.

Scheduling of construction shall be done with the approval of the Engineer.

LOCATION AND SITE:

The site of the proposed work is in the City of Valdosta, Valdosta, Georgia.

The contractor shall, before submitting his bid, visit the site and acquaint himself with existing conditions.

PRE-BID CONFERENCE:

All parties associated with or interested in this project are welcomed to participate. A Conference Sign-In Sheet will be kept by the City to verify the parties’ participation.

MAKING BIDS:

All bids must be submitted on Proposal forms attached hereto. No price changes shown on the envelope will be acknowledged. All proposals must be signed in ink by the person, or persons authorized to sign same, Bidders shall bid on all items of the proposal.

SUBMITTING BIDS:

Each bid must be submitted in a sealed envelope, bearing on the outside the name of the Bidder, his or their address, and addressed to the City Engineer, City of Valdosta, City Hall, Valdosta, Georgia and plainly marked as defined by the State of Georgia Licensing Board, the Registered Utility Contractors License Number must appear on the front of envelope and in the space provided in the Bid Proposal.

BID MODIFICATIONS:

Bid modifications are not allowed. Complete withdrawal or complete exchange of bid is acceptable, if done before scheduled bid opening.

City of Valdosta Instruction To Bidders Page 2 of 4

AUTHORITY TO SIGN:

If a proposal is made by an individual, his name and post office address must be shown.

If made by a firm, or partnership, the name and post office address of each member of the firm or partnership must be shown. If made by a Corporation, the person or persons signing the Proposal must show the name of the State under the laws of which the Corporation is chartered and his, or their authority for signing same; and the names, titles and addresses of the President, Secretary and Treasurer, and the Corporate authority for doing business in this State.

RIGHTS RESERVED:

The Owner reserves the right to reject any or all bids. It is understood and all bids are made subject to this agreement, that the Owner reserves the right to decide which bid is deemed the lowest and best, and in arriving at this decision, due consideration will be given to the Bidder, his financial responsibility, and work of this type successfully completed.

Any unauthorized conditions, limitations or provision attached to the Proposal will render it informal, and may cause its rejection. The Owner reserves the right to waive informalities.

No bids received after the time set for opening Proposals will be considered. No bids may be withdrawn after the bid opening.

PRICES BID:

The price bid shall include furnishing all equipment, tools, materials, skill, and labor of every description necessary to carry out and complete in good, firm, substantial and workmanlike manner the work specified in strict conformity with the drawings or direction of the Engineer.

CORRELATION AND INTENT OF DOCUMENTS:

The Contract Documents are complementary, and what is called for by any one shall be as binding as if called for by all.

The intent of the documents is that the Contractor will furnish all labor and equipment, materials, accessories, fittings, transportation, tools and appurtenances, such as may be reasonably required under the terms of the Contract to make such items of work complete.

The drawings are intended to conform and agree with the specifications; if however, discrepancies occur, the Engineers will decide which shall govern. Special specifications stated on the drawing govern that particular piece of construction and have equal weight with the printed specifications.

City of Valdosta Instruction To Bidders Page 3 of 4

INTERPRETATIONS:

Requests for interpretations of drawings and specifications must be made in writing to the City Engineer not later than five (5) days prior to receipt of Proposals. Any interpretations made to bidders will be issued in the form of Addenda to the Specifications and sent to the bidders.

GUARANTEE TO ACCOMPANY PROPOSAL:

No proposal will be considered unless accompanied by a certified check or acceptable Bid Bond in an amount of not less than five (5) percent of the bid and made payable to the City of Valdosta, Georgia.

RETURN OF THE PROPOSAL GUARANTEES:

All proposal guarantees will be returned within ten (10) days following the opening of Proposals if requested, except those of the three lowest bidders, which will not be returned until after a satisfactory bond has been furnished and the Contract has been executed.

WITHDRAWAL OF PROPOSAL:

No bidder may withdraw his bid for a period of thirty (30) days after the date set for the opening thereof.

REJECTION AND IRREGULAR PROPOSALS:

Proposals will be considered irregular and may be rejected, if they show serious omissions, alterations of form, additions not called for, conditions, unauthorized alternate bids or irregularity of any kind.

LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT:

The successful bidder, upon his failure or refusal to execute and deliver the contract and bonds required within 10 days after he has received notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with his bid.

CONTRACT PERFORMANCE BOND AND PAYMENT BOND:

The Contractor will be required to furnish a Contract Performance Bond and a Payment Bond executed by a Surety Company duly authorized to do business in the State of Georgia, in an amount equal to one hundred percent (100%) of the contract price, as security for the payment of all persons performing labor and furnishing materials in connection with this contract.

The form of the bonds shall be attached to these specifications and the Surety shall be acceptable to the Owner. In case of default on the part of the Contractor, all expenses incident to ascertaining and collecting losses under the bonds, including both engineering and legal services shall lie against the bonds. The Contractor will be

City of Valdosta Instruction To Bidders Page 4 of 4 required to give a one-year guarantee covering workmanship and materials. The Contract Bond shall remain in force for one year from date of final acceptance of the equipment, materials and construction.

BOND REQUIREMENTS:

All bonds must be submitted on forms provided by an insurance company licensed in the State of Georgia. Payment and Performance Bonds shall be submitted in quadruplicate.

INSURANCE, PROOF OF CARRIAGE:

The contractor will be required to furnish the Owner with satisfactory proof of the carriage of the insurance required.

AWARD:

The award of the contract will be made as soon as practicable to the lowest responsible bidder meeting the requirements of the Owner; provided that in the selection of equipment or materials a contract may be awarded to a responsible bidder other than the lowest in the interest of standardization or ultimate economy. The successful bidder will be notified of the intention to award as soon after bids are opened as possible.

BIDDERS NOTICE:

Bidders are hereby notified and agree by submission of their Proposal that, after award of the Contract, should additional items not listed in the Proposal become necessary and require unit prices not established by the Proposal, that the unit prices of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the Proposal.

City of Valdosta Contract Agreement – 2023 Edition Page 1 of 2

AGREEMENT

THIS AGREEMENT, made and entered into this ______ day of ____________ 20____, by and between the City of Valdosta, Georgia (Party of the First Part, hereinafter called the Owner) and _________________ (Party of the Second Part, hereinafter called the Contractor).

THIS AGREEMENT is on a unit basis. It is understood that the quantities in the Contractor’s Bid Proposal are approximate, and are subject either to increase or decrease, and payment will be based on actual quantities of work measured.

WITNESSETH: That the said Contractor has agreed, and by these presents does agree with the said Owner, for the consideration herein mentioned in this proposal and under the penalty expressed in includes all work shown on plans and specifications and listed in the attached proposal, to-wit:

LAKELAND AVENUE DRAINAGE IMPROVEMENTS

THE CONTRACTOR shall commence the work with adequate force and equipment on a date to be specified in a written Notice to Proceed from the Engineer and shall complete the work within 300 consecutive calendar days from and including said date.

In the event the contractor fails to complete the work within the contract time listed above, liquidated damages shall be paid to the Owner at the rate of $ 250.00 per day, plus any expense incurred by the Owner for engineering, legal and inspection services associated with such delays until substantial completion is achieved.

Bonds, hereto attached, to furnish all equipment, tools, materials, skill and labor of every description necessary to carry out and complete in good, firm, substantial and workmanlike manner the work specified, in strict conformity with the drawings, and the specifications hereinafter set forth, which drawings and the specifications, together with the foregoing proposal made by the Contractor, the Instructions to Bidders, General Conditions and this agreement, shall all form essential parts of this Agreement. The work covered by this agreement

THE OWNER shall pay and the Contractor shall receive the prices stipulated in the proposal hereto attached as full compensation for everything furnished and done by the Contractor under this contract for all Unit Price Work, an amount equal to the sum of the extended prices (established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item).

The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. With extended prices being the sum of _________________ Dollars and _______ cents ($ ________), which sum shall be paid in the manner and terms specified in the Contract Documents but, before issuance of certificate of payments, if the Contractor shall not have submitted evidence satisfactory to the Owner that all payrolls, material, bills, and other indebtedness connected with the work have been paid, the Owner may withhold in addition to the retained percentages, such amount or amounts as may be necessary to pay just claims for labor and services rendered and materials in and about the work, and such

City of Valdosta Contract Agreement – 2023 Edition Page 2 of 2 amount or amounts withheld or retained may be applied by the Owner to the payment of such claims.

It is further mutually agreed between the parties hereto that if, at any time after the execution of the agreement and the surety bonds hereto attached for its faithful performance, the First Party shall deem the Surety or Sureties upon such bonds to be unsatisfactory, the Second Party shall, at its expense, within five (5) days after the receipt of notice from the First Party, so to do, furnish an additional bond or bonds in such form and amount, and with such Surety or Sureties as shall be satisfactory to the First Party. In such event no further payment to the Second Party shall be deemed to be due under this agreement until such new or additional securities for the faithful performance of the work shall be furnished in manner and form satisfactory to the First Party.

IN WITNESS THEREOF, the parties hereto have executed this Agreement in quadruplicate, this ______ day of _________________________________, 20________.

(Owner)

ATTESTED:

________________________________ BY______________________

(Seal) City Clerk City Manager

ATTESTED:

Corporate Secretary Contractor

Executed in Quadruplicate

(Corporate Seal)

City of Valdosta General Provisions – 2023 Edition Page 1 of 11

GENERAL PROVISIONS

GENERAL NOTES:

These General Provisions shall apply to the Work as a whole and to each and all phases of the Work. Subcontractors shall be supplied with a copy of these General Provisions and no arrangements or contracts between the Contractor and the subcontractor are to be in conflict with same. They shall also apply to any modifications or extra work.

ACQUAINTANCE WITH CONDITIONS:

The Contractor shall be familiar with the site conditions, obstructions, etc. before starting the Work and report to the Engineer any discrepancy he might find. If no report is made there will be no additional compensation for encountering such.

DEFINITIONS:

Contract: The Contract consists of the Invitation for Bids, Proposal, Agreement, Bid Bond, Performance Bond, Payment Bond, Opinion of Attorney, Instruction to Bidders, General Provisions, Special Provisions, Measurement and Payment, Specifications, and the Drawings, including all changes incorporated therein before their execution. These documents form the Contract.

Owner: The Party of the First Part in the accompanying Contract.

Contractor: The Party of the Second Part in the accompanying Contract.

Subcontractor: Includes only those having a direct contract with the Contractor; it includes one who furnishes materials worked to a special design according to the Drawings and Specifications of this Work but does not include one who merely furnishes material not so worked.

Work at the Site of Project: The Work to be performed includes efforts and tasks normally done at the location of the project including all materials, equipment, labor, services and documentation necessary to construct the Project as defined in the Contract and includes efforts of the Contractor and the Subcontractors. The Work as employed herein means all tasks and efforts to be accomplished by the Contractor under the terms of this Agreement or as specified by the Engineer.

Project: The Work as a whole under this Contract, including all labor and materials, and all other items included in the Contract documents.

Engineer: The City Engineer and his office; the City Engineer will make the final decisions on design and construction.

City Engineer: Refers to the City Engineer, the City Engineer’s staff, assistants and inspectors.

City: Refers to City of Valdosta, Georgia.

Written Notice: Written notice shall be deemed to have been fully served if delivered in person to the individual or to an officer of the Corporation for whom it is intended or if delivered at or sent by mail to the last business address known to the person who gives the notice.

City of Valdosta General Provisions – 2023 Edition Page 2 of 11

STATUS AND DECISIONS OF ENGINEER:

The Engineer shall have general supervision and direction of the Work and has the authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract.

The Engineer shall make decisions on all claims of the Contract and on all other matters relating to the execution and progress of the Work or the interpretation of the Contract documents.

PLANS AND DOCUMENTS FOR CONSTRUCTION PURPOSES:

The Contractor shall download from the City of Valdosta website a complete set of construction documents and Contract Specifications applicable to the Work required under this Contract for use during the course of construction. Revisions shall also be downloaded from the City’s website. For download instructions, please visit the City of Valdosta website at www.valdostacity.com or contact the Engineering Department. If hardcopies are needed, the Contractor will be responsible to make efforts to have such hardcopies produced at his own expense.

SHOP DRAWINGS:

The Contractor shall provide the Engineer with four copies of shop drawings of any structure which requires details not shown on the construction Drawings. The Contractor shall provide shop drawings of any structure he intends to build in order to facilitate the construction of the project as a whole. The Contractor is to check shop drawings before sending them to the Engineer for approval and shall mark them as approved. The Engineer shall then check shop drawings and approve or disapprove them. Approval will not relieve the Contractor of any responsibility for accuracy of dimensions or details.

DRAWINGS AND SPECIFICATIONS:

All Drawings and Specifications are the property of the Engineer and are not to be used on other work without the permission of the Engineer. The Contractor shall keep a set of Drawings and Specifications on the site during the times of construction, and if the Contractor has no Drawings and Specifications, the Engineer shall have the authority to stop work until the above mentioned Drawings and Specifications are present on the site.

SPECIFICATIONS AND DRAWINGS TO BE COOPERATIVE:

The Specifications, the Drawings accompanying them and other Contract documents shall be supplementary to each other, and any material, workmanship and/or service which may be in one but not called for in the others shall be as binding as if indicated, called for, or implied by all.

The Contractor will understand that the Work herein described shall be completed in every detail notwithstanding that every item necessarily involved is not particularly mentioned, and the Contractor shall be held to provide all labor and material necessary for the completion of the indicated Work. Before starting the Work of the Contract, the Contractor shall report in writing to the Engineer any discrepancy which he may discover between the Drawings and Specifications. If the Contractor fails to call such discrepancy to the attention of the Engineer, the subsequent decisions of the Engineer as to which is correct shall be binding and final. Should any error and inconsistency appear in the Drawings or Specifications, the Contractor, before proceeding with the Work, shall make mention of the same to the Engineer for proper adjustment and in no case shall he proceed with the Work in uncertainty.

PROGRESS SCHEDULE:

http://www.valdostacity.com/

City of Valdosta General Provisions – 2023 Edition Page 3 of 11

The Contractor shall prepare and present to the Engineer a carefully prepared Schedule of Work which shall set forth the series of dates upon which the Contractor proposes to begin and finish the different parts of the Work.

ORDER OF WORK:

The Work shall be begun at such points as the Engineer shall designate and shall be prosecuted in the order he shall direct. This applies to both location and items of construction. The Contractor shall have no claim for extra compensation because of restrictions and limitations of work prescribed by the Owner.

SEQUENCE OF OPERATIONS:

In order that all phases of work to be done under the whole project may be properly coordinated, the Contractor shall arrange the sequence of his work in accordance with the schedule accepted and adopted in the early stages of construction. Such work schedule shall be approved by the Engineer and Owner.

WORK NOT SHOWN ON PLANS AND DRAWINGS:

In the carrying out of this Work as contemplated by the Drawings and Specifications, there may arise certain items of work for which definite plans have not yet been decided upon. All such work when authorized shall be paid for as provided in Changes of the Work.

PERFORMANCE OF WORK BY CONTRACTOR:

The Contractor shall perform on the site and with his own organization, at least 50 percent of the total amount of the Work to be performed under this Contract. If, during the progress of the Work hereunder, the Contractor requests a reduction of such percentage, and the Engineer determines that it would be to the Owners advantage, the percentage of the labor required to be performed by the Contractor’s own organization may be reduced; provided prior to written approval of such reduction is obtained by he Contractor from the Owner.

CONTRACTORS SUPERINTENDENT:

The Contractor shall continuously maintain the presence of a competent general superintendent on the worksite during the progress of the Work. Whenever a superintendent is not on the job supervising the Work even though his crew is there, the Engineer shall have authority to stop the Work until the superintendent returns.

SUBCONTRACTOR:

The Contractor shall, as soon as practicable after the execution of the Contract, and before any subcontracts are awarded, notify the Engineer in writing of the names of the Subcontractors proposed to be used on the various parts of the Work.

When the names of the Subcontractors are submitted for approval, the Contractor shall give the Engineer the name and quality of the material and the name of the manufacturer of the material which the Subcontractor proposes to use.

No Subcontract shall be awarded until the Contractor has received approval in writing from the Engineer on the proposed Subcontractor.

The Contractor agrees that he is fully responsible to the Owner for the acts and omissions of persons directly employed by him.

City of Valdosta General Provisions – 2023 Edition Page 4 of 11

Nothing contained in the Contract documents shall create any contractual relationship between the Subcontractor and the Owner.

INSPECTORS:

The Engineer will be represented by an inspector on the project. It shall be the Contractor’s responsibility to notify the Engineer whenever work is to begin so that arrangements for inspection can be made. The inspector shall, while on the job, have the same authority as the Engineer and any instructions that he might give shall be carried out as if said instructions came directly from the Engineer.

INSPECTION:

The Engineer or his representatives, while observing work in progress on behalf of the Owner, will give the Contractor and subcontractors all possible assistance in interpreting the terms of the Contract. Such assistance shall not relieve the Contractor from responsibility for his work, in accordance with the Contract requirements and any work which proves faulty shall be made right by the Contractor.

Representatives of the Engineer are without authority to alter or relax the terms of the Contract.

Any alterations or relation of terms of the Contract shall be valid only if made in accordance with the procedures set forth under Changes of the Work.

Upon request of the Contractor, decisions, instructions, or interpretations of the Engineer will be issued in writing. Any claim by the Contractor that all decisions, instructions, or interpretations are not within the scope of the Work, or that they entail cost beyond the scope of the Contract shall be made to the Engineer in writing and within five days of such ruling, and before the work involved is performed, otherwise interpretations are accepted without questions.

If any work should be covered up without approval or consent of the Engineer, if required by the Engineer, it must be uncovered for examination at the Contractors expense. Re-examination of questioned work may be ordered by the Engineer, and if so ordered, the work must be uncovered by the Contractor.

MATERIALS AND WORKMANSHIP:

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, tools, equipment, appliances, light, power, transportation and all facilities necessary for the proper execution and satisfactory completion of this Work.

Unless otherwise specified all materials shall be new and both materials and workmanship shall be of good quality. The Contractor shall furnish satisfactory evidence and quality of materials intended to be used, if required.

Should any dispute arise as to the quality or fitness of any materials or workmanship, the decision shall rest with the Engineer and shall be based on the requirements that all material furnished and all work done shall be of good quality, and what might be usual and customary in the erection of other structures shall in no way enter into any consideration or decision.

It is not incumbent upon the Engineer to give the Contractor early notice of the rejection of faulty materials or workmanship or in any case to superintend to the extent of relieving the Contractor of responsibility for any consequence of neglect or carelessness of himself or of his subordinates.

All materials and labor shall be delivered and furnished at such time as shall be for the best

City of Valdosta General Provisions – 2023 Edition Page 5 of 11 interest of all concerned to the end that the combined work of all may be properly and fully completed on time.

POSSESSION OF SITE AND RESPONSIBILITY:

Upon taking possession of the site, the Contractor shall be responsible thereafter until the final acceptance of the Work by the Owner for the management, care and maintenance of the site and the Work both new and existing and shall be solely and wholly responsible for damage thereto and for any and all injury to persons or property incident to or on account of the execution of this Work and shall adjust all the claims or suits arising there from, without loss to the Engineer or the Owner. Any approval of means or methods of construction or protection of persons or property shall not relieve the Contractor from sole responsibility for the adequacy of such means or methods.

STORAGE OF APPARATUS AND MATERIALS:

All equipment and materials shall be stored in such manner as to insure the preservation of their quality and fitness for the Work. Materials stored shall be located so as to facilitate prompt inspection and shall be confined to space designated by the Engineer.

Should it become necessary at any time during the progress of the whole project to move materials which have been temporarily placed previous to their use in the construction, the Contractor shall when so directed by the Engineer or inspector move them without additional cost to the Owner.

PROPERTY CONFINES:

The Contractor has no authority to permit the use of any portion of the premises by anyone except for business connected with the construction in which his Contract is concerned.

CLEANING DURING CONSTRUCTION AND AT COMPLETION OF WORK:

The Contractor shall keep the premises clean at all times and shall remove all rubbish as often as directed by the Engineer and Owner. If the Contractor does not at all times provide men to attend to the cleaning up, on request, in a manner acceptable to the Engineer, the Engineer may employ such men direct and charge the cost of same to the account of the Contractor.

CHANGES OF THE WORK:

The Owner, without invalidating the Contract, may order extra work or make changes by altering, adding to, or deducting from the Work, the Contract sum being adjusted accordingly. All such work shall be executed according to the conditions of the original Contract, except that any claim for extensions of time caused thereby shall be adjusted at the time of ordering such changes.

In giving instructions, the Engineer shall have authority to make any minor changes in the Work, not involving extra cost, and not inconsistent with the purpose of the construction. But otherwise except in an emergency endangering life or property, no extra work or change shall be made unless in pursuance of a written order from the Engineer stating that the Owner has authorized extra work or changes, and no claim for an addition to the Contract sum shall be valid unless so ordered.

The value of such extra work or change shall be determined by one or more of the following methods, at the option…