LAKE LOWNDES STATE PARK COTTAGES BID PACKET.pdf

MISSISSIPPI DEPARTMENT of WILDLIFE, FISHERIES, AND PARKS

Lynn Posey, Executive Director 1505 Eastover Drive

Jackson, Mississippi 39211 (601)432-2400

INVITATION FOR SEALED BIDS

Lake Lowndes State Park Cottages

SALE OF SURPLUS PROPERTY

July 29, 2025

INVITATION FOR SEALED BIDS

The Mississippi Department of Wildlife, Fisheries, and Parks will accept sealed bids until 2:00 p.m., July 29, 2025, at our office at 1505 Eastover Drive, Jackson, MS 39211-6374, to be opened immediately thereafter for the sale of surplus property, currently located at Lake Lowndes State Park, 3319 Lake Lowndes Road, Columbus, MS 39702. The surplus property consists of Two (2) Cottages (refer to attached Pictures and Lot contents). PLEASE NOTE THIS SALE IS FOR THE LISTED LOT CONTENTS ONLY, AND NOT FOR ANY STATE PARK AREA LOT, OR OTHER REAL PROPERTY OF THE STATE OF MISSISSIPPI.

The Cottages are offered in “As Is Condition” as specified below:

• Two (2) Cottages and hot water heaters in AS IS condition – No appliances or furniture included

• site visit welcomed upon request

Pictures. Attached.

MDWFP reserves the right to define equals, reject any and/or all bids, or any part of any/or all bids, and to waive any informality.

Bid Information. Bid files may be examined during normal working hours by bid participants.

Nonparticipants will be prohibited from obtaining any information relative to the bid until the official award has been made. We do not give any information out pertaining to bid results over the telephone.

It shall be the responsibility of the bidders to understand the specifications. Any requests for clarification shall be in writing and shall be submitted to our Asset Management Office at least five (5) days prior to the time and date set for the bid opening. Any questions and/or request for clarifications may be emailed to Chris.Johnson@wfp.ms.gov or Johnlee@wfp.ms.gov.

Awards. Awards will be made based on the highest bid total figure. However, we reserve the right to award in the best interest of the Mississippi Department of Wildlife, Fisheries and Parks. Factors to be considered in determining the best bid include:

• Price

• Bidder's ability to transport sold property within the allotted time frame

All sealed bids must be sealed and clearly marked in black ink on the outside of an opaque envelope as indicated:

Mississippi Department of Wildlife, Fisheries and Parks Attention: John Lee, Procurement Officer 1505 Eastover Drive, Ground Floor Jackson, Mississippi 39211-6374

Indicate in lower left-hand corner of envelope:

BID FOR: Two (2) Lake Lowndes State Park Cottages BID DUE: 2:00 p.m., July 29, 2025

ENVELOPES NOT SO MARKED ARE SUBMITTED AT THE RISK OF THE PROSPECTIVE BIDDER AND MDWFP ASSUMES NO RESPONSIBILITY FOR THE PREMATURE OPENING OF SAME BY ANY MDWFP EMPLOYEE.

mailto:Chris.Johnson@wfp.ms.gov

TERMS AND CONDITIONS

1. No bid shall be altered or amended after the specified time for opening bids.

2. Sale will be made or entered into with the highest, responsible bidder meeting specifications.

3. Certified checks for payment shall be made payable to the Mississippi Department of Wildlife, Fisheries, and Parks no later than five (5) days after the bid is awarded. No personal checks will be accepted. Payment that is not received within five (5) days of bid award may result in disqualification with award to the next highest bidder.

4. Bid openings will be conducted open to the public. However, they will serve only to open bids.

No discussion will be entered into with any bidder as to the quality or provisions of the specifications, and no award will be made either stated or implied at the bid opening. All bidders are invited and encouraged to attend the bid opening meeting to review the submitted bids. After the close of the bid opening meeting, the bids will be considered to be in the evaluation process and will not be available for review by bidders. Questions shall not be answered as a result of telephone inquiries.

5. Property MUST BE REMOVED no later than seven (7) business days following verification of payment. MDWFP Asset Management Office will notify the bidder of verification of payment and expected pick up date. Failure to remove the property within this period may result in payment being forfeit and the property being offered for re-sale, or destroyed.

6. If MDWFP is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the "Force Majeure Events"), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all bidders, upon submission of a bid, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by MDWFP until the new date and time of the bid opening as set forth herein. MDWFP shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each bidder shall be required to ensure the delivery and receipt of its bid by MDWFP prior to the new date and time of the bid opening.

BID FORM

Mississippi Department of Wildlife, Fisheries, and Parks Attention: John Lee 1505 Eastover Drive, Ground Floor Jackson, Mississippi 39211-6374

Having examined the specifications for the Two (2) Cottages located at Lake Lowndes State Park, 3319 Lake Lowndes Road, Columbus, MS 39702, the undersigned proposes to furnish as per specifications for the prices shown below.

Description Bid

Two (2) Cottages “AS IS” Cottages hot water heater No other Appliances or Furniture will be included $

Bidder must provide information below:

Bidder Full Name:

Title:

Company:

Address: City: State:

Telephone Number:

Authorized Representative’s Signature Date:

PICTURES

Lot 5 Lake Lowndes State Park 3319 Lake Lowndes Road Columbus, MS 39702

(662) 328-2110

Pictured furniture and appliances are NOT for auction.