Lake Le aqua na Concession and Main Shelter scope (1).docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: January 23, 2019 File #1-19-012

LOCATION: Lake Le-Aqua-Na State Park

PROJECT TITLE: Concession Roof & Main Shelter Roof Replacements

PROJECT NARRATIVE:

The Department of Natural Resources (DNR) requires the replacement of the existing asphalt shingled roofing systems on the Concession Building and the Main Shelter located at Lake Le-Aqua-Na, Stephenson County, Illinois. The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to remove the existing roofs and replace them with a Stone Coated Steel Roofing System.

SCOPE OF WORK:

The Main Shelter (60’x30’) is approximately 1980 sq. ft. with a 3-12 pitch roof. The existing roof consists of 3-tab asphalt shingles on tongue and groove deck boards. The contractor will provide all labor, equipment and materials needed to remove the asphalt shingle roofing material, underlayment, and replace it with a new stone coated steel roofing system described below. The contractor needs to be familiar with the different types of metal roofing systems available, some require batten strips to be installed, while others can be directly attached to the decking /synthetic underlayment the same as standard shingles. The roof will receive new flashing and drip edge, ice and water shield at eaves, synthetic underlayment, and new stone coated steel roofing system.

The Concession Building is approximately 3600 sq. ft. with a 3-12 pitch roof. The existing roof consists of 3-tab asphalt shingles on wood decking. The contractor will provide all labor, equipment and materials needed to remove the gutters and downspouts, existing asphalt shingle roofing material, underlayment, and replace it with a new stone coated steel roofing system described below. The contractor needs to be familiar with the different types of metal roofing systems available, some require batten strips to be installed, while others can be directly attached to the decking /synthetic underlayment the same as standard shingles. The roof will receive new roofing material consisting of re-flash roof penetrations for exhaust vents and plumbing vents, new flashing and drip edge, ice and water shield at eaves, synthetic underlayment, new stone coated steel roofing system and new gutters and downspouts.

The contractor shall provide all labor and materials necessary and reasonably incidental to the completion of the project.

Decking: It is assumed that on the Main Shelter none of the tongue and groove decking is damaged and no replacement is needed.

It is assumed that on the Concession building roof that all the roof decking is in good condition, but all existing underlayment must be thoroughly inspected for soft spots and damaged area once the shingles are removed. If damaged or comprised decking is found, please contact the Regional Engineer or Site Superintendent as soon as possible before any material is removed or replaced.

Damaged decking will be paid for as unforeseen conditions. Contractor shall provide a Unit Price per one, 4-ft x 8-ft piece of new plywood, installed. The unit price shall include all labor and materials to replace 32 square foot of roof decking. All areas of deck damage shall be measured and identified by the contractor and approved by the Region Engineer or Site Superintendent before they are replaced. The contract price shall be increased to include the additional roof decking units.

Deck Preparation: The existing deck must be clean, level and square for proper installation. If it is not, shim to make any adjustments as needed.

Underlayment: The decking must be covered with felt that meets manufactures specifications prior to the new roofing system being installed. Apply number of plies required by the governing code, or at least one ply, with each ply overlapping the previous ply a minimum of 6 inches and ends lapped at least 18 inches. Valleys, install in accordance with manufacturer’s instructions with a minimum 6 inch overlap in direction of flow.

Installation: General comment, comply with manufacture’s written instruction of product and applications indicated, unless more stringent code requirements apply.

Fasteners: Only non-exposed fasteners will be accepted for attachment. Use a minimum of at least 5 corrosion resistant screws per panel, minimum #9 Hex (1/4” diameter) x 2-1/2” long. Use fasteners of sufficient length to penetrate through the sheathing (deck) by at least ½”. Follow manufacturer’s recommendation regarding proper screw size and length required for attachment and the standard number of fasteners required per panel if it exceeds what is listed above.

Starter Clips and Drip Edge: Follow manufacturer’s recommendations regarding the type of starter clip and drip edge used for proper installation. Some manufacturers incorporate these two items into one piece.

Flashing: install as indicated on approved submittals and in accordance with manufacturer’s written instructions.

Rake and Gable Channel: Follow manufacturer’s recommendations regarding the type of trim required for fastening / installation of the rake and gables.

Roof Penetrations: Properly flash all roof penetrations per manufacturer’s recommendations. Using underpan drains, pipe flashing, and roof grade sealants / adhesives or other specified connections to make the penetration water tight.

Shown above is an example of one type of Stone Coated Steel Roofing System installation by DECRA Shingle XD.

ATTACHMENTS:

The following documents are included:

1. As-built drawing will be available for viewing at the pre-bid meeting or on request.

APPROVED MANUFACTURES:

or approved equal.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Materials:

1. Metal Shake: Two course formed interlocking panels resembling heavyweight dimensional shingles.

2. Material: Rolled and pressure formed, Aluminum-Zinc Alloy Coated Steel with two vertical ribs forming two flat steps, each having raised and lowered pan sections.

3. Finish: Ceramic coated colored stone chip finish.

4. Thickness: 0.0138 inches.

5. Steel: Grade 37.

6. Size: 14-1/8” wide by 52-1/2” inches long.

7. Exposure: 12-1/4” wide by 49-1/2” inches long.

8. Weight: 150 pounds per square.

9. Color will be selected by the Site Superintendent.

10. There are no temperature restrictions that I am aware of, verify with the manufacture.

Flashing:

1. Valley, Fascia, Rake / Gable Channel, Roof to wall Flashing, Pipe Jack Flashing are required to be Aluminum-Zinc Coated Steel, 0.0165 inches. Finish to match exposed stone coated surface of the valley cap to the roofing material color.

Hip & Ridge:

1. Hip & Ridge, Roof-to-Wall Flashing, are required to be Aluminum-Zinc Coated Steel, 0.0165 inches, pressure formed to match roofing material color and texture.

Screws:

1. Minimum No. 9 hex (1/4” diameter) by 2-1/2” long minimum, corrosion resistant, color coordinated to match the panels. Only non-exposed fasteners will be accepted for attachment.

Accessories:

1. Sheet Metal Materials shall be Aluminum-Zinc Coated Steel Sheets: ASTM A 792/A 792M, Class AZ50 coated designation; minimum Grade 37.

2. Synthetic Underlayment shall meet or exceed what is required by the roofing manufacture.

3. Sealant shall be a one-part elastomeric polyurethane sealant recommended by the roofing manufacture.

Coordinate available working hours, parking, staging areas, equipment storage, and access requirements with Jamie Dowdall (Lake Le-Aqua-Na State Park, Site Superintendent) at 815-369-4282.

4) Contractor’s Licensing and/or Certifications:

Contractor must be certified by the State of Illinois in accord with the Illinois Roofing Licensing Act, as amended (225 ILCS 335/1 et./seq.).

At the time of bid, provide the roofing contractor license number and the licensee’s name, as it appears on the license:

Roofing Contractor License Number: ____________________________ Licensee Name: ____________________________

The contractor is required to meet with the Manufacturers Rep and Regional Engineer for an installation review meeting prior to the project starting.

5) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

1. Steel Panel Roofing System and miscellaneous trim and hardware.

6) As-Built Markups:

The Contractor shall provide two (2) sets of warranty information at completion of the project.

The Contractor shall provide two (2) sets of paperwork regarding general maintenance and care of the new roofing system as it applies.

7) Extended Warranty:

1. Workmanship and installation is subject to free from defects for a period of one (1) year commencing from the goods acceptance date.

2. The new roofing system shall have a minimum warranty period of fifty (50) years.

3. Wind warranty shall be 120 mph, through the full warranty period.

4. Hail penetration shall be through the full warranty period.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

7) Construction Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a construction bond shall be required if the project cost exceeds $50,000.

8) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

9) Utilities If applicable, before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

10) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

12) Specified Materials Quotes shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

13) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs or seeding is required, it will be at no additional cost to the state.

14) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

15) Change Orders Change orders must be determined by the DNR Architect/Engineer to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

16) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

17) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

18) Bid Submittal

Electronic bids should be submitted through BIDBUY website. Refer to the BIDBUY Solicitation documents.

19) Bid Submittal Date and Time

BIDBUY website will have this information. Refer to the BIDBUY Solicitation documents.

22) Contact Information

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