LAFB Friction Testing PWS Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

ON-CALL AIRFIELD RUNWAY FRICTION TESTING

SERVICES

LAUGHLIN AIR FORCE BASE, TEXAS

18 March 2026

1.0 SCOPE OF WORK.

This Performance Work Statement (PWS) describes the requirements for on-call airfield friction testing services to be ordered on an as-needed basis via the issuance of firm-fixed-price calls against this Blanket Purchase Agreement (BPA). The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform friction testing on the Laughlin AFB and Spofford runways as defined herein. The contractor shall conduct tests on three (3) runways at Laughlin AFB and one (1) runway at the Spofford Auxiliary Airfield. The objective of this service is to provide the Government with timely and accurate data to facilitate a condition-based maintenance schedule for airfield rubber removal, enhancing safety and optimizing operational spending.

1.1 Background: Laughlin AFB requires periodic friction testing of its runway surfaces to ensure a safe operational environment for aircraft. The timing and frequency of these tests are dependent on weather, operational tempo, and maintenance schedules, necessitating an on-call service agreement.

1.2 BPA Duration and Review: This BPA shall be established for a period of one year from the date of establishment. The Government will review this BPA annually to determine its continued effectiveness. If the Government determines the BPA is still suitable and in its best interest, its duration may be extended for up to four additional one-year periods, not to exceed a total of five.

1.3 Service Requests: The Government will order services by issuing a firm-fixed-price call against this BPA. Each call will be considered a standalone order. The Contracting Officer (CO) or government representative will notify the contractor of a requirement.

1.3.1 Acknowledgement: Upon receipt of a call, the contractor shall acknowledge its receipt to the Contracting Officer (CO) via email within three (3) business days.

1.3.2 Performance Window: All testing shall be scheduled and performed during non-flying hours within the third calendar week following the week in which the call is issued. In the acknowledgement email, the contractor must confirm their availability and readiness to perform the work during this designated week.

1.3.3 Final Date Coordination: The contractor is responsible for coordinating with the CO and Airfield Management to select the final, specific testing date within the confirmed performance week. This coordination must account for the fact that the official airfield flying schedule is published each Friday for the following week (Monday through Sunday). The final testing date is contingent on this schedule and requires explicit approval from Airfield Management.

2.0 GOVERNING DOCUMENTS.

2.1 General Requirements: The contractor shall provide all equipment, management, and equipment to perform airfield friction testing. This includes a certified and FAA-approved Continuous Friction Measuring Equipment (CFME), a suitable vehicle, and a trained operator.

The contractor shall ensure certified backflow prevention for all water filling operations. This shall be accomplished using either: a) A separate, certified backflow prevention device; or

b) A CFME with a permanently integrated or certified backflow prevention system. The Government will provide a water source location.

2.2. Schedule and Coordination.

2.2.1. Frequency: Per request, the contractor shall perform one complete testing cycle on all specified runways. Testing can occur per Section 27.

2.2.2. Coordination: The contractor shall confirm all requested testing dates and times with the Contracting Officer (CO), Laughlin AFB Airfield Management and authorized Government Representative prior to conducting testing. All runway access must be approved by the Control Tower/Air Traffic Control (ATC). Testing is to be scheduled during airfield closure. The Government reserves the right to postpone or reschedule any test due to mission requirements at no additional cost.

2.3 Test Procedure: The contractor shall perform all tests in accordance with FAA Advisory Circular (AC) 150/5320-12C.

2.3.1. Speed: Each specified runway shall be tested at two distinct speeds: 40 mph and 60 mph.

2.3.2. Location: For each runway, and for each specified speed (40 mph and 60 mph), test runs shall be conducted in the main aircraft wheel paths. A total of four (4) separate lateral test runs shall be conducted for each speed, located as follows:

• One (1) run approximately 10 feet to the left of the runway centerline.

• One (1) run approximately 10 feet to the right of the runway centerline.

• One (1) run approximately 20 feet to the left of the runway centerline.

• One (1) run approximately 20 feet to the right of the runway centerline.

2.3.3. Conditions: All tests shall be conducted under "wet" conditions, with the CFME applying a controlled water depth of 1.0 mm (0.04 inches). The measurement tire used shall be the specific type required by the FAA-approval documentation for the CFME model being operated.

The tire must conform to the ASTM standard specified in the equipment’s approval documentation (e.g., ASTM E1551, ASTM E524, or another applicable standard). Prior to the first testing event, as part of the Pre-Performance Certifications (PWS Section 3.1), the contractor shall submit a copy of the FAA equipment approval for their CFME, which clearly identifies the required ASTM tire specification. The tire shall be operated in strict accordance with the load, inflation pressure, and conditioning requirements of its specified ASTM standard and the equipment manufacturer's instructions. The measure tire used shall be in good condition and well within testing compliance set by the manufacturer.

2.4. PERFORMANCE DURATION: Once airfield access is granted, the contractor shall complete friction testing on all four (4) runways within 72 hours during non-flying hours.

2.5 PUBLICATIONS: Applicable Publications: The contractor shall perform all work in accordance with the latest version of the following publications:

• FAA AC 150/5320-12C: Measurement, Construction, and Maintenance of Skid-Resistant Airport Pavement Surfaces.

• ASTM E274 / E274M - 19: Standard Test Method for Skid Resistance of Paved Surfaces Using a Full-Scale Tire.

• ASTM E1551 Standard Specifications for a Size 4.00-8 Smooth Tread Friction Test Tire

• TSPWG Manual 3-270-01.04-10.

• All applicable Laughlin AFB safety and airfield driving regulations.

3.0 DELIVERABLES.

3.1. Pre-Performance Certifications: Prior to beginning any testing event, the contractor shall provide the CO with current and valid copies of the following certifications:

• Operator Training/Certification: Documentation verifying the operator is certified to perform this work.

• CFME Calibration Certificate: Documentation showing the equipment is calibrated per FAA standards.

• Proof of Certified Backflow Prevention: The contractor shall provide documentation demonstrating the backflow prevention system is certified and functional. The required documentation depends on the system type:

o For a separate device: A current and valid test/certification certificate for the device.

o For an integrated system: Official documentation from the CFME manufacturer that:

Explicitly states the equipment includes an integrated backflow prevention system.

Or specifies that the integrated system is certified to meet a recognized standard (e.g., ASSE, IAPMO, or CSA). This may be in the form of a technical data sheet, equipment manual, or a formal letter of certification from the manufacturer.

3.2. Report: The contractor shall provide the following reports:

3.2.1. Formal Test Report: After each testing event, the contractor shall submit a formal, professional test report within five business days. The contractor shall not submit an invoice for services until the CO has formally accepted the report. The report must contain, at a minimum:

• A coversheet with company and contract details.

• A summary of the procedures used and weather/surface conditions.

• Friction test results, including a graphical representation of the data and average mu values for every 500-foot segment of each runway.

• Maintenance and rubber removal recommendations based on the guidance contained in

FAA AC 150/5320-12C.

• Runway Zone Analysis: For each runway tested, the report shall provide a clear breakdown of the average friction values for that runway, segmented into the Touch-down, Midpoint, and Rollout zones. The specific boundaries for each zone shall be defined by the contractor in the report, strictly in accordance with the guidance and standard definitions provided in FAA AC 150/5320-12C and associated airport engineering standards.

3.2.2. End-of-Year Summary Report: At the conclusion of the final testing event for each contract year, the contractor shall provide a comprehensive summary report within 15 calendar days. This report shall graph the year's test results, analyze friction degradation trends, and provide recommendations for the following year's testing and maintenance schedules.

DELIVERABLE PWS

REFERENCE

FREQUENCY/DUE DATE

1. Quality Control Plan (QCP) 4.0

One Time: Due within 10 calendar days of contract award.

2. Pre-Performance Certifications (Operator, CFME, Backflow)

3.1 Prior to Each Test: Due before the start of each testing event.

3. Formal Test Report

3.2.1.

Due no later than 5 business days after completion of each testing event. The contractor shall not invoice for services until the report is formally accepted by the Contracting Officer.

4. End-of-Year Summary Report 3.2.2.

Annually: Due within 15 calendar days of the final test of the contract year.

4.0 QUALITY CONTROL PLAN.

4.1 Quality Control Plan (QCP): The contractor shall develop and maintain a simple QCP, to be submitted to the CO within 10 calendar days of contract award. At a minimum, the QCP must describe the contractor's procedures for:

• Ensuring the CFME is calibrated and maintained in accordance with FAA and ASTM standards.

• Verifying the operator's training and certification is current.

• Reviewing all test reports for accuracy and completeness prior to delivery.

5.0. QUALITY ASSURANCE.

5.1. Surveillance: This method allows a government representative to employ a “spot check” style of evaluation based on the contractor’s calendar showing schedule of contractor testing dates and times. This calendar shall be used as the basis for the government representative to schedule surveillance. Any unsatisfactory surveillance inspection (defect) result shall be recorded on a locally developed inspection report, and the contractor shall re-perform the service after notification within 14 calendar days.

6.0 SECURITY AND ACCESS.

The non-emergency Security Forces Control Center can be reached at phone number Laughlin AFB (830) 298-5100. The emergency Security Forces Control Center can be reached at 911 and say the name of the base to be transferred.

6.1. The contractor and all personnel shall comply with all Laughlin AFB security requirements for base access and airfield driving. All contractor personnel requiring access to the installation must complete the necessary background checks and obtain appropriate passes.

7.0 FIRE PROTECTION.

The Base Fire Alarm Control Center can be reached at phone number 911.

8.0 GENERAL INFORMATION.

HOURS OF OPERATION. The normal hours of operation for Laughlin AFB are 7:30 AM to 4:30 PM, Monday through Friday.

Runway friction testing shall be done during non-flying hours or days such as after airfield closure, Saturday, partial Sundays, holidays, and Resiliency.

8.1. The following holidays are days normal base operations are closed:

New Year’s Day 1st of January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day 19th of June

Independence Day 4th of July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11th of November Thanksgiving Day Fourth Thursday in November Christmas Day 25th of December

8.2. Additional Installation Closures (Resiliency Days): The contractor is advised that Laughlin AFB may observe additional non-workdays, such as Wing-directed "Resiliency Days," which are not on the standard federal holiday calendar.

• The scheduling of these days is at the sole discretion of Wing leadership and is not guaranteed to occur.

• Notification of these days may be provided with as little as two weeks' notice.

• The contractor is responsible for coordinating with the CO to remain aware of any scheduled Resiliency Days. Unless explicitly approved in advance by the CO, no work shall be performed on these days, and they shall be treated as non-duty days for the purpose of scheduling and performance.

9.0 CONTRACTOR PERSONNEL.

The Contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner.

10.0 FLIGHTLINE DRIVING REQUIREMENTS.

Contractor shall comply with all local airfield management procedures to be able to drive contractor vehicles on the airfield. Training/orientation will be required before scheduling of any proposed friction testing dates. Contact the CO for details. Color vision test is only required if drivers are requesting Controlled Movement Area (CMA) access while the airfield is open. This license does not give the person permission to enter the airfield.

11.0 FLIGHT LINE DRIVING TRAINING REQUIREMENTS.

The CO shall provide the contact information for the Government’s flight line driving training and certification personnel. The contractor shall coordinate training and certification of all personnel required to drive on the airfield, to include, but not limited to, runways, aprons, taxiways, and aircraft parking areas for the purposes outlined in this PWS. Training may take anywhere between 1-2 business days to complete training for a driver. Also depends on the size of the team.

11.1 Training includes: Training will include classroom training, familiarization drives for day and night (if needed), and testing if drivers must access CMA while the airfield is open. Testing may be done the following day after classroom portion.

12.0 SAFETY AND ACCIDENT REPORTING.

The Contractor shall be responsible for providing services under this contract IAW all base, local, state, and Federal occupational safety requirements. The Contractor shall ensure that all maintenance and repair services are conducted safely at all times. The Contractor shall ensure that all Contractor employees are issued and properly use all required safety personal protective equipment. The Contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The Contractors shall take necessary corrective actions if the Contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the Contractor shall contact the base emergency 911 service and the CO immediately. Additionally, the Contractor and Contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

13.0 SECURITY REQUIREMENTS / VEHICLES AND PASSES.

After award of contract, the Contractor shall request through the CO, government representative and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the local base policies. No less than 2 weeks prior to start of work contractor shall provide the formal name as written on their driver’s license, the driver’s license number, the driver’s license state issued, the employee’s date of birth of each person who needs access to the airfield. This information will be provided to security forces for an extensive background check. If the person passes the background check, they will be placed on the Entry Authorization List (EAL) and given access to the airfield. This does not give the person permission to drive on the airfield or to enter a restricted area or a controlled area. See the flight line driving requirements, para. 11.0.

14.0 ENVIRONMENTAL COMPLIANCE.

The Contractor is required to comply with all applicable base, local, state, and Federal environmental laws and regulations, including Air Force Instructions, in effect at the time of performance of this contract. The Contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state, or Federal governments as a result of the Contractor’s performance, or failure to perform, during the course of this contract. The Government will inspect for environmental compliance at their discretion and will notify the CO of any discrepancies found. In addition, the Contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

15.0 NOTIFICATION OF ENVIRONMENTAL SPILLS.

In the event that the Contractor spills or releases any un-permitted substance, hazardous substance, or hazardous waste into the environment, the Contractor shall immediately report the incident to the Fire Department and the CO. The Contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

16.0 INSURANCE REQUIREMENTS.

In accordance with contract terms, Contractor shall procure and maintain, at its own expense and for the duration of this contract, at least the minimum insurance coverages ser forth under this contract. The Contractor shall also ensure that any subcontractors performing work under this contract are covered by the Contractor’s insurance or procure and maintain their own comparable insurance.

17.0 TRAFFIC LAWS.

The contractor and its employees shall comply with base traffic regulations.

18.0 WEAPONS, FIREARMS AND AMMUNITION.

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Laughlin AFB and Spofford Auxiliary.

19.0 CONTROLLED UNCLASSIFIED INFORMATION (CUI).

The contractor shall comply with DoDI 5200.48_DAFI 16-1401 CUI requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

20.0 REPORTING REQUIREMENTS.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

21.0 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

22.0 PERSONNEL.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

23.0 SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration (OSHA). Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

24.0 ANTITERRORISM REQUIREMENTS.

The contractor is advised IAW DoDI 2000.16_DAFI 31-145 all contractors must complete Level I – AT Awareness Training within 30 calendar days of requiring access, and annually thereafter.

For non-Common Access Card holder personnel, training can be accomplished at Joint Knowledge Online (JKO) website at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

All contractor employees shall comply with base Operations Plans/Instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property, including controlled forms, provided for Contractor use. At the close of each work period, government training equipment, facilities, support equipment, and other valuable materials shall be secured.

All contractors are not authorized entry into controlled areas unless properly escorted or authorized by owner/user. Report any suspicious activity to Security Forces either by dialing 911 or (830) 298-5100.

25.0 INFORMATION SECURITY.

Contractor/subcontractor working on classified, sensitive, and/or high-risk projects will report any suspicious activity or suspicious contacts by personnel to Office of Special Investigations (OSI) (Eagle Eye at (830) 298-5158). Any person finding classified information will immediately secure it (do not open/read/examine) and contact Security Forces Squadron at (830) 298-5100 during non-duty hours and inform them a patrol response is necessary to take control of classified document(s)/material(s). All contracts regardless of cleared or uncleared status will receive INFOSEC Security Education Training Awareness, (SETA) from the Host Unit Security Manager (USM) under the 47 Flying Training Wing/Information Protection (47 FTW/IP) office.

26. OPERATION SECURITY (OPSEC).

In accordance with AFI 10-701, contractors will familiarize themselves with the organization’s critical information and indicators list (CIIL) and associated countermeasures to protect the information from unauthorized disclosure. The CIIL can be found on the Laughlin SharePoint Site or can be obtained by contacting the OPSEC Signature Manager (OSM). Additionally, contractors are required to complete OPSEC Awareness for Military Members, DoD Employees and Contractors on Center for Development of Security Excellence (CDSE) websites:

https://www.cdse.edu/Training/eLearning/GS130/. Unauthorized disclosure can occur in, but is not limited to, letters, resumes, articles, books, collegiate papers, electronic mail, social media postings, blogs, message boards, or other forms of dissemination. Questions concerning OPSEC training should be addressed to the OPSEC PM at COMM: (830) 298-5046.

27. Workload Estimate.

Runway Number Length of Runway Test Frequency (Annually) 13L/31R (outside) 8,316 x 150 ft. Up to 4 times per year 13C/31C (center) 8,852 x 150 ft. Up to 4 times per year 13R/31L (inside) 6,571 x 150 ft. Up to 4 times per year Spofford 13/31 6,001 x 150 ft. Up to 4 times per year https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://www.cdse.edu/Training/eLearning/GS130/