LaFayette_Grant_Administration_Legal_Advertis.docx
DOCX document 31 KB Posted
- Attached to
- Grant Administration for the City of LaFayette
- Solicitation number
- PE-66717-NONST-2027-000000025
- Issued by
- Wilcox County, Georgia
About this file
This is a legal notice and request for proposals issued by the City of LaFayette, Georgia, soliciting qualified firms to provide comprehensive grant administration and project management services on an on-call, task-order basis. The City seeks support across the full grant lifecycle, including grant research and strategy, application development, post-award administration, compliance, reimbursement support, reporting, procurement assistance, project oversight, implementation coordination, and closeout for municipal projects spanning infrastructure, public safety, parks and recreation, economic development, housing, community development, environmental resiliency, transportation, utilities, and other eligible public purposes. The proposed agreement will be nonexclusive and task-order-based with an initial term of three years, plus up to two optional one-year extensions subject to satisfactory performance, available funding, and City approval. No minimum amount of work is guaranteed, and each task order will establish its own scope, schedule, budget, compensation, and applicable grant conditions. Proposals must be submitted in three sealed hard copies and one digital PDF copy on a USB drive to the Office of the City Manager at City Hall, 207 South Duke Street, LaFayette, Georgia 30728, no later than October 19th, 2026, at 3:00 p.m. Eastern Time. Questions must be submitted in writing to Clay Tracy, RFP Facilitator, at ctracy@lafga.org no later than October 7th, 2026, at 3:00 p.m. Eastern Time.
Evaluation of proposals will be weighted as follows: firm experience and track record (30 points), qualifications of key personnel (25 points), methodology and implementation plan (20 points), project execution capability (15 points), and fee structure reasonableness (10 points). Proposals must include billing rates and cost structure as required by the full RFP. Award will be made to the responsible offeror whose proposal is most advantageous to the City, considering the disclosed evaluation factors and price. Respondents must provide certifications including debarment and suspension, applicable anti-lobbying certification, non-collusion, and the required Georgia contractor affidavit or legally permitted alternative. The City reserves the right to extend deadlines, issue addenda, reject proposals, waive nonmaterial irregularities, request clarifications, negotiate, cancel, or resolicit. Any award is subject to Mayor and Council approval and execution by authorized City officials. No award or reimbursement of proposal-preparation costs is guaranteed.
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Other files
| File | Type | Posted |
|---|---|---|
| LaFayette_Grant_Administration_Addendum_Revie.docx | DOCX document | |
| City_of_LaFayette_Grant_Administration_RFP_.docx | DOCX document |
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Text version
LEGAL NOTICE
CITY OF LAFAYETTE, GEORGIA
REQUEST FOR PROPOSALS
GRANT ADMINISTRATION
The City of LaFayette seeks proposals from qualified firms for on-call grant management, grant administration, project management, compliance, and implementation support. Services include grant research and strategy, application development, post-award administration, reimbursement support, reporting, procurement assistance, project oversight, implementation coordination, and closeout for municipal projects.
The City intends a nonexclusive, task-order-based agreement for three years, with up to two optional one-year extensions, subject to satisfactory performance, available funding, and required City approval. No minimum amount of work is guaranteed. Each task order will establish its scope, schedule, budget, compensation, and applicable grant conditions.
Proposals must include the billing rates and cost structure required by the RFP. Evaluation weights are: firm experience and track record, 30 points; qualifications of key personnel, 25; methodology and implementation plan, 20; project execution capability, 15; and fee structure reasonableness, 10. Award, if made, will be to the responsible offeror whose proposal is most advantageous to the City, considering the disclosed factors and price.
Submit three sealed hard copies and one digital PDF copy on a USB drive, labeled "Grant Administration RFP - Do Not Open," to the Office of the City Manager, City Hall, 207 South Duke Street, LaFayette, Georgia 30728, no later than October 19th, 2026, at 3:00 p.m. Eastern Time. U.S. Mail must be addressed to the Office of the City Manager, P.O. Box 89, LaFayette, Georgia 30728. The respondent is solely responsible for timely delivery.
The full RFP and required submission materials may be requested from Clay Tracy, RFP Facilitator, at ctracy@lafga.org. All questions must be submitted in writing to that email address no later than October 7th, 2026, at 3:00 p.m. Eastern Time. Communications concerning the solicitation must comply with the RFP's designated-contact restrictions. The City may issue written responses or addenda.
Responses must include the certifications required by the full RFP, including debarment and suspension, applicable anti-lobbying certification, non-collusion, and the required Georgia contractor affidavit or legally permitted alternative.
The City reserves the rights stated in the RFP, including extending deadlines, issuing addenda, rejecting proposals, waiving nonmaterial irregularities, requesting clarifications, negotiating, canceling, or resoliciting. Any award is subject to required Mayor and Council approval and execution by authorized City officials. No award or reimbursement of proposal-preparation costs is guaranteed. The complete RFP and written addenda govern.
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