FURNISH AND DELIVER

LABORATORY MATERIALS

AND SUPPLIES

Specifications

UD-25-239

February 2025

Board of Public Utilities Commissioners Long Beach, California

Table of Contents

I. NOTICE INVITING BIDS

II. INSTRUCTIONS TO BIDDER

III. BID PROTEST PROCEDURES

IV. GENERAL SPECIFICATIONS

a. CONTRACT PERIOD

b. BASIS OF AWARD

c. BIDDER REPRESENTATIONS

d. BID BOND

e. NOTARIAL ACKNOWLEDGEMENT REQUIRED WITH BONDS

f. INSTALLATION

g. CONTRACT PRICES

h. AWARD OF CONTRACT

i. FUTURE AMENDMENTS

j. ADDENDUM (IF APPLICABLE)

k. RIGHT TO REJECT BID

l. LEGAL DISCLOSURES

m. LOCAL PREFERENCE

n. INSURANCE

o. CONFLICT OF INTEREST

p. CONTRACTOR ORIENTATION MEETING

q. PUBLIC RECORDS

r. BUSINESS LICENSE

s. SECRETARY OF STATE CERTIFICATION………………….………..………………………...….13

V. DETAILED SPECIFICATIONS

a. THE REQUIREMENT

b. MATERIALS AND SUPPLIES CONDITIONS

c. MANUALS

d. DATA REQUIRED OF BIDDER

e. REFERENCES

f. DEVIATIONS

g. DELIVERY

h. INSPECTION

i. WARRANTY

j. QUALIFICATIONS FOR BIDDERS

k. PAYMENT

l. OUT OF STATE CONTRACTORS

m. AUTHORIZED DISTRIBUTOR/ DEALER

n. NEW AND UNUSED

o. DEFAULT BY CONTRACTOR

p. DISCOUNT

VI. BID FORM SECTION

VII. GENERAL CONDITIONS

UD-24-239

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I. NOTICE INVITING BIDS

Bids are invited by the Long Beach Public Utilities Department (LBPUD) to furnish and deliver LABORATORY MATERIALS AND SUPPLIES to the Long Beach Public Utilities Department (LBPUD) in accordance with Specifications UD-25-239.

Specifications UD-25-239 is available online via the City’s Long Beach buys portal at https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml under the bid specifications number.

LBPUD will accept questions within the deadlines listed below. All inquiries regarding the invitation must be submitted in writing via email only to CentralProcurement@lbutilities.orgby the deadline listed below. Responses to the questions will be posted on https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml under the bid invitation number. All Bidders are recommended to visit the abovementioned website on a regular basis as the responses may be posted earlier than the date listed below.

The Department will not be responsible for or bound by: (1) any oral communication or (2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the Department Contact.

Deadlines DATE/TIME

Question Submittal 03/04/2025 @ 10:00 a.m.

Answers to be posted on Long Beach 03/06/2025 @ 3:00 p.m.

Buys under bid invitation

Bid Due 03/13/2025 @ 10:00 a.m.

Bids shall be submitted electronically via the City’s secure online bidding system Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a bid. Registration can be complete at https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml. Bids are to be submitted by Thursday, March 13th, 2025 no later than 10:00 A.M. Bidders may submit their bid any time prior to the above stated deadline.

Late bids, or bids submitted through other channels will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids, and no exceptions shall be made. Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

The Board of Public Utilities Commissioners (Board) has the right to reject all bids. Notice of Intent to Award will be posted on Long Beach Buys under the bid invitation once a bidder has been selected.

https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml mailto:CentralProcurement@lbutilities.org https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml

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Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am-5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLO R=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are sealed and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going back into the City’s Long Beach Buys portal and selecting “withdraw”.

The following items shall be submitted as general attachments to the bidder’s bid submittal.

Bidders that do not include these items may be deemed non-responsive and their bids may be rejected.

Addendum (if applicable) Instruction to Bidders (Page 6) Business License (page 13) Discount (Page 18) Bid Form (pages 19) Statement of Non-Collusion (page 53) _____ Statement of EBO Compliance (page 60) _____ Local Preference Program Form (page 63) mailto:LBPurchasing@longbeach.gov, https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C

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II. INSTRUCTIONS TO BIDDER

1. PREPARATION OF BID:

The preparation of the Bid, including visits to the Site prior to submittal of the Bid, shall be at the expense of Bidder. All prices and notations must be typewritten or written in ink. Any changes or corrections in the Bid must be initialed in ink by the person signing the Bid. Bidder shall state brand name or make of each item bid. If not bidding on item as described, the manufacturer’s name and catalog number of the substitute must be given. Bidder shall also attach specifications and furnish other data to establish the suitability of the substitute. Bidder shall quote separately on each item. Bidder shall quote Bidder’s lowest price and best delivery date as no changes are permitted after the bid opening.

Cash discounts offered for payment within fourteen (14) days or less will not be considered when evaluating bids. Bids will only be accepted via Long Beach Buys

NOTE: ALL PAGES OF THE INVITATION TO BID AND

ATTACHED DOCUMENTS MUST BE RETURNED.

2. EXAMINATION OF BID:

Bidder is responsible for examining the Invitation to Bid and submitting its Bid complete and in conformance with these instructions.

3. CONDITIONS OF WORK:

Bidder shall carefully examine the Site to become fully informed regarding all existing and expected conditions and matters, which could affect performance, cost, or time of the Work.

4. DISCREPANCIES IN BID DOCUMENTS:

If Bidder finds discrepancies in or omissions from the Invitation to Bid; if the intent of the Invitation is not clear; or if provisions of the Specifications restrict Bidder from bidding; Bidder may request in writing that the deficiency(s) be modified. Such request must be received by LBPUD Purchasing Agent at least five (5) working days before bid opening date unless directed otherwise in these Specifications. Bidders will be notified by Addendum of any approved changes in the Invitation to Bid.

5. ORAL STATEMENTS:

LBPUD shall not be bound by oral statements made by any employee or agent concerning the Invitation to Bid. If Bidder requires specific information, Bidder must request it in writing and obtain a reply in writing from LBPUD.

6. BRAND NAMES AND SPECIFICATIONS:

The detailed specifications and/or brand names stated are descriptive only and indicate quality, design, and construction of items required. Offers will be considered to supply articles substantially the same as those described herein, but with minor variations. Bidders must describe variations in the Bid. Substitute items must be equal in quality, utility, and performance. The phrase “or approved equal” throughout the specifications means that LBPUD in its sole and absolute discretion shall make the final determination whether or not the substitute items are equal.

7. AWARD:

Bid shall be subject to acceptance by the Board for a period of three (3) months unless a lesser period is prescribed in the quotation by Bidder. The Board reserves the right to award all items to one Bidder, or to award separate items or groups of items to various Bidders, or to increase or decrease the quantities of any item. Bidder may submit alternate prices or name a lump sum or discount conditional on two or more items being awarded to bidders.

LBPUD’s purchases of goods and services are based on LBPUD’s actual needs and requirements. LBPUD is obligated under the contract/purchase order to purchase and pay for only those goods and services that LBPUD needs and requires, and that LBPUD actually orders and receives. Any dollar amount identified as a “not to exceed:” amount in any LBPUD document is not a guaranteed payment amount to any contractor or service provider. Furthermore, LBPUD may determine that its needs and requirements may be met by LBPUD labor or by a second contractor or service provider, even after an award is made to one contractor or service provider. An award is not a promise or guarantee of exclusivity.

Bidders are cautioned that comments and statements, whether oral or written, made by LBPUD employees regarding the validity of Bids, the waiver of deviations from Specifications, the possibility or probability of an award being made to a particular Bidder, and other similar matters are NOT binding on the LBPUD. Bidders should not order materials, obtain financing or take other actions based on such comments and statements.

Only authorization of a Contract by the Board or issuance of a Purchase Order is conclusive and binding on the LBPUD with respect to the Bid and its resulting Contract or Purchase Order.

8. PAYMENT:

Payment terms are NET/30 unless Bidder otherwise quotes. All Cash Discounts shall be taken and computed from the date of delivery or completion and acceptance of the material, or from date of receipt of invoice, whichever occurs last. Invoices must be submitted as specified at the time of shipping authorization.

Partial payments may be made by LBPUD on delivery & acceptance of goods and on receipt of goods and on receipt of Contractor’s invoice.

In the event the Contract to be awarded hereunder, including specifications and other documents incorporated therein by reference, provides for the withholding of moneys by LBPUD to ensure performance of such Contract, Contractor may deposit with LBPUD, as a substitute for said withheld moneys, securities listed in Section 16430 of the California Government Code or bank or savings and loan, certificates of deposit, or both, equivalent to the amount withheld, provided Contractor requests permission to make such substitution and bears all expenses in connection therewith

9. SAFETY APPROVAL:

Where required by City Regulations, any items delivered must carry Underwriters Laboratories Approval or City of Long Beach City Safety Officer approval. Failure to so comply will be cause to reject Bid. Also, any equipment must conform to the Safety Orders of the California Division of Industrial Safety and OSHA regulations.

10. BUSINESS LICENSE:

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license.

Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to:

www.longbeach.gov/finance/business_license http://www.longbeach.gov/finance/business_license

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11. PUBLIC WORK AND PREVAILING WAGES:

In the performance of public work under any Contract, Contractor shall comply with the provisions of Standard Specifications for Public Works Construction, latest edition, and Long Beach Public Utilities Department Amendments thereto.

CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor to whom the contract is awarded, along with its subcontractors, shall pay not less than the general prevailing rate of per diem, holiday and overtime wages established by the Department of Industrial Relations (DIR) of the State of California for the locality in which the public work is to be performed for each craft, classification or type of worker needed to execute the contract.

Refer to the California DIR’s website for such prevailing wages and additional information:

http://www.dir.ca.gov/dlsr

12. RIGHT TO REJECT:

The Board reserves the right to reject at any time, any or all Bids or parts thereof, and to waive any variances, technicalities, and informalities, which impair the quality, utility, durability, or performance of the items.

13. SAMPLES:

Samples of items, when requested or required, must be furnished to LBPUD free of expense to LBPUD and, if not destroyed by tests, will, upon request, be returned at Bidder’s expense.

14. PRICES:

Prices shall be in accordance with those extended to other governmental agencies. In case of error in extension of prices, unit price will govern. All prices must be firm for the Contract term unless LBPUD specifically provides for adjustment.

15. CITY POLICY FOR MINORITY AND WOMEN OWNED

BUSINESSES:

The City of Long Beach is committed to providing maximum opportunities for Disadvantaged, Minority, Women and Long Beach Business Enterprises (DBEs, MBEs, WBEs and Local) to compete successfully in supplying our needs for products and services.

SUBCONTRACTORS

To assist the City in maintaining records of its Minority and Women Outreach Program, Bidder is requested to provide the following information. Answers are optional, and failure to answer will not disqualify Bid. If additional space is required, Bidder shall attach a separate sheet.

The following Minority- or Woman-owned subcontractors are to be utilized to provide equipment, material, supplies and/or services for the Contract requirement:

Company Name:

Address:

Commodity/Service Provided:

Circle appropriate designation: MBE WBE Ethics Factors of Ownership: (more than 51%)

Black ( ) American ( ) Indian

Hisspanic ( ) Other Non- ( ) White Asian ( ) Caucasian ( )

Certified by:

Valid thru:

Dollar Value of participation: $

16. BID SUBMITTAL AND WITHDRAWAL OF BIDS:

Each Bid must be delivered to the location and received on or before the due date and time stated herein. Bids will not be accepted after the date and time stated herein. It is the sole responsibility of the Bidder to ensure that the Bid is delivered on time. Bids may be withdrawn no later than the time set for opening Bids.

Only one Bid shall be allowed per person, partnership, or corporation unless stated otherwise in these Specifications.

SUBMIT TO:

Bids shall be submitted electronically via the City’s secure online bidding system Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso

BID DUE DATE: 03/13/2025

TIME: 10:00 AM

IF BIDDER HAS ANY QUESTIONS REGARDING THE

INVITATION TO BID PLEASE CONTACT THE FOLLOWING

CITY PERSONNEL.

A. COMMERCIAL (TERMS AND CONDITIONS, ETC)

Erin Reyes (562) 570-2406

BUYER TELEPHONE

B. TECHNICAL (SPECIFICATIONS, METHODS, ETC)

Kevin Hoang (562) 570-2479

DEPARTMENT CONTACT TELEPHONE

17. BID OPENING PROCEDURES:

All Bids will be publicly opened and read at the date and time specified in this Instructions to Bidder, item 16. Thereafter, price information on these Bids will not be released until the department has reviewed them and award has been approved by LBPUD Board and LBPUD Attorney. At that time, the information becomes public.

CAUTION: Only the Board has authority to make an award, and an Agreement is not in effect until the Board makes an award and agreement documents (including insurance and bonds) are signed, submitted, and approved.

18. INTER-AGENCY PARTICIPATION:

IF OTHER AGENCIES EXPRESS AN INTEREST IN

PARTICIPATING IN THE BID, WOULD YOU SUPPLY THE

SAME ITEMS AT THE SAME COST TO THE OTHER

AGENCIES?

YES ________ NO ________

(If yes, any agency electing to participate in the Bid will order its own requirements without regard to LBPUD. LBPUD assumes no liability or payment guarantee on any units sold to participating agencies.)

19. AMERICAN WITH DISABILITIES ACT:

Contractor shall have and be allocated the sole responsibility to comply with the Americans with Disabilities Act of 1990 (“ADA”) with respect to performance hereunder and contractor shall defend, indemnify and hold LBPUD, its officials and employees harmless from and against any and all claims of failure to comply with or violation of the ADA as said claim relates to the Contract.

http://www.dir.ca.gov/dlsr

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III. BID PROTEST PROCEDURES

Section 1: Who May Protest?

Only a bidder who has actually submitted a bid proposal is eligible to protest a bid. The Long Beach Public Utilities Department (LBPUD) will not accept or entertain bid protests from manufacturers, bidders, suppliers, subcontractors, or the like. A bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.

Section 2: Time for Protest

A bidder desiring to protest a bid shall file the protest within five (5) business days following the date of the electronic notification of intent to award. The General Manager, or designee, must receive the protest by the close of business on the fifth (5th) business day following the issuance of notice of intent to award.

Section 3: Form of Protest

The protest must be in writing and signed by the individual who signed the bid or, if the bidder is a corporation, by an officer of the corporation and addressed to the General Manager, or designee. A protest shall not be made by e-mail or fax and the LBPUD will not accept such.

A protest must set forth a complete and detailed statement of the grounds for the protest and include all relevant information to support the grounds stated, must refer to the specific portion(s) of the Contract Documents upon which the protest is based, and shall include a valid e-mail address, street address, and phone number sufficient to ensure the LBPUD's response will be received.

Section 4: Additional Information

Once the protest is received by the General Manager, or designee, the LBPUD will not accept additional information on the protest unless the LBPUD itself requests it. In that case, the additional information must be submitted within three (3) business days after the request is made and must be received by the General Manager, or designee, by the close of business on the third (3rd) business day.

Section 5: LBPUD Response to Protest

The General Manager, or designee, will respond by e-mail and regular mail to the addresses provided in the protest with a decision regarding the protest within ten (10) business days following receipt of the protest. The decision shall be final.

Section 6: Limitation of Remedy

The procedure and time limits set forth herein are mandatory and are the bidder's sole and exclusive remedy in the event of bid protest. The bidder's failure to comply with these procedures shall constitute a waiver of any right to further pursue a bid protest including filing a Government Code Claim or initiation of legal proceedings.

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IV. GENERAL SPECIFICATIONS

a. CONTRACT PERIOD

Twelve months after date of award or after the expiration of the current contract, whichever is the earlier. This Contract may be extended by mutual agreement for up to two additional periods of one year each in accordance with terms and conditions stated herein.

It is agreed that if the City intends to renew this Contract, the City shall so notify the Contractor 90 days prior to the expiration date. Contractor shall be required to submit any price increases to LBPUD Purchasing Agent for approval prior to expiration of Contract. Said notice shall show item number, price, Contract number, and purchase order number. LBPUD reserves the right to accept or reject any price increase, and to cancel the renewal notice if price increases are not acceptable.

b. BASIS OF AWARD

Quantities will not be considered in making the award. The award will be based on the unit prices given; along with meeting the specification requirements stated herein.

c. BIDDER REPRESENTATIONS

By submitting a bid, Bidder represents that it:

• Has thoroughly examined and become familiar with the Work required under the bid.

• Is capable of performing in accordance with Specifications.

• Acknowledges that its bid is valid for 90 days after bid opening and the bid cannot be withdrawn within that time.

d. BID BOND

Bids shall be accompanied by a bid guarantee in the form of a cashier’s or a certified check drawn on a solvent bank of the United States of America, or bidder’s bond executed by an admitted surety insurer, in an amount equal to at least ten percent of the amount bid, made payable to or for the benefit of the Long Beach Public Utilities Department.

The check or bond shall be given as a guarantee that the Bidder will enter a contract if awarded the work, and in case of refusal or failure to enter in said contract and furnish the required bonds and insurance certificates and endorsements within ten calendar days after the Contract is tendered, the check/bond and the money represented by the check/bond shall be forfeited, and the money or bond for the bid security shall be deposited into the City Treasury. Forfeiture does not preclude the Long Beach Public Utilities Department from seeking all other remedies provided by law to recover losses sustained as a result of Bidder’s failure to enter a contract or to furnish the required bonds, insurance certificates and endorsements, including a claim against the bidder’s bond.

Note: The cashier’s or Certified Check received from unsuccessful bidders in lieu of a bid bond shall be returned upon the LBPUD awarding of a contract.

LBPUD shall reject any Bid not accompanied by such Bid Bond.

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e. NOTARIAL ACKNOWLEDGEMENT REQUIRED WITH BONDS

Signature of all principals and sureties shall be accompanied by the appropriate Notarial Acknowledgements. A Notarial Acknowledgement shall accompany the signature of each Principal and a Notarial Acknowledgement shall accompany the signature of the Surety. All bonds require the signatures of all principals and sureties, accompanied by the appropriate Notarial Acknowledgements, whether the company is located inside or outside the State of California.

f. INSTALLATION

Not Applicable.

g. CONTRACT PRICES

The price quote shall be the firm Contract price for all items ordered. The price quote shall include cost of delivery and ALL other associated fees to deliver the items to the LBPUD facility or facilities identified under DELIVERY Section. Other costs NOT listed in the price quote may not be added at the time of invoicing.

h. AWARD OF CONTRACT

LBPUD shall award, in accordance with the provisions of the specifications. Furthermore, the LBPUD reserves the right to reject all bids for any particular item or items and to award a contract or contracts for the remaining items.

Bidders shall have a representative in the State of California authorized to represent the company in all matters pertinent to furnishing and delivering the products required in these Specifications.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the Contract if LBPUD believes it is in their best interest.

i. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary. Any such revisions shall be accomplished by an amendment to the Contract approved by the General Manager and executed by the Contractor and the LBPUD.

j. ADDENDUM (IF APPLICABLE)

During the advertising period an addendum may be issued, which includes changes and/or additions to the original Invitation to Bid. Bidder shall acknowledge the receipt of the addendum by signing and returning with their bid. Bidders that do not include a posted Addendum with their bid may be deemed non-responsive and their bids may be rejected.

Addendum submittal may not be accepted after the bid opening.

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Addendums will be posted online https://longbeachbuys.buyspeed.com under the bid invitation number and via email request to CentralProcurement@lbutilities.org .

k. RIGHT TO REJECT BID

The LBPUD reserves the right, in its discretion, to reject any and all Bids and, to the extent not prohibited by law, to waive any minor irregularity or informality in any Bid that does not affect the validity of the Bid or does not give the bidder a competitive advantage over other bidders. LBPUD reserves the right to request clarification of any term from Bidders.

l. LEGAL DISCLOSURES

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

m. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision. In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the reduced price).The maximum preference a bidder may be awarded pursuant to the Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under the Section exceed fifty thousand dollars ($50,000.00) for any bid. It has been determined that the local preference is applicable to the Invitation to Bid. (The local preference does not apply to bids for all purchases funded in full or a fraction thereof by any tidelands fund, by any grant funds, nor by any funds received from the State of California. The section shall not apply to purchases made pursuant to Section 1801 and 1807 of the City Charter and to bids for public works, as that term is defined in Section 1720(a) of the California Labor Code.).

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

1) A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

2) A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits.

All bidders must submit the Local Preference Program form at Attachment II.

n. INSURANCE

Bidder shall submit required documents in accordance to item 31 of the General Conditions.

https://longbeachbuys.buyspeed.com/ mailto:CentralProcurement@lbutilities.org

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o. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables bidders/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in the Contract.

p. CONTRACTOR ORIENTATION MEETING

Awarded Contractor may be required to attend an orientation meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

q. PUBLIC RECORDS

Bids will become public record after a contract award. Unless the bid or specific parts of the Bids can be shown to be exempt by law. Each bidder may clearly label all or part of Bid as “CONFIDENTIAL” provided that the bidder thereby agrees to indemnify and defend LBPUD for honoring such a designation. The failure to label any information that is released by LBPUD shall constitute a complete waiver of any and all claims for damages caused by any release of the information.

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r. BUSINESS LICENSE

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

The undersigned hereby declares that the Contractor has a valid State of California Contractor's License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License; and will obtain all required permits.

A. California Contractor's License No.:

Expires:

Classification:

s. SECRETARY OF STATE CERTIFICATION

Please provide print out showing your business is registered with the California Secretary of State.

(Note, individual and sole proprietor companies are not required to register)

Awarded Contractors must be registered with the California Secretary of State prior to contract execution. For more information, please consult:

https://bizfileonline.sos.ca.gov/search/business http://www.longbeach.gov/finance/business_license mailto:lbbiz@longbeach.gov.

https://bizfileonline.sos.ca.gov/search/business

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V. DETAILED SPECIFICATIONS

a. THE REQUIREMENT

Furnish and deliver to the LBPUD Laboratory Materials and Supplies.

Listed on the bid are the descriptions of the products required together with the estimated quantities to be purchased during the Contract period. The quantities represent estimates of LBPUD purchases during the Contract period. Bidders are cautioned not to rely on past usage for quantities. LBPUD purchases are based on its actual needs and requirements.

LBPUD reserves the right to purchase either more or less than the listed quantities and values provided. LBPUD does not guarantee usage nor guarantee that all items listed herein will be ordered/purchased during the term of the contract. The LBPUD may purchase additional items not listed on the bid.

The specified Make, Model, and Brand Name must be furnished unless otherwise specified by bidder.

b. MATERIALS AND SUPPLIES CONDITIONS

The item(s) shall be new and unused, current model, in accordance with factory-standards.

Items shall be ready for immediate use upon delivery. Any components not ready for use shall be replaced by Bidder within three (3) days at no cost to the LBPUD.

c. MANUALS

Not applicable.

d. DATA REQUIRED OF BIDDER

Bidders shall provide with their bids, or have on file with LBPUD, detailed data on the products to be furnished. Bidder's failure to supply required data and/or drawings with bid, or failure to submit requested data, drawings or samples within five business days after receiving the request from LBPUD may be cause for rejection of the bid.

Bidders shall not only submit prices but shall also furnish all data requested on the bid.

Bidders shall submit all required data with their bid as a general attachment. Bidder’s failure to supply required data with the bid, or failure to submit requested data, within five business days after receiving the request from LBPUD may cause for rejection of the bid.

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e. REFERENCES

Bidder shall furnish a list of three (3) current customers, including company name, street address, telephone number and contact person, for whom Bidder has provided similar products. The LBPUD intends to contact these customers to determine service reliability, performance and other information. Failure to include customer's references may result in rejection of bid.

f. DEVIATIONS

Any minor deviation from these Specifications may be waived by LBPUD if, in the opinion of the General Manager or designee, said deviation does not detract from or impair quality, utility, durability, fitness, or performance of the products delivered to LBPUD. The bidder must state in the spaces provided in the bid and/or on additional sheets of paper, if necessary, any and all deviations from these Specifications.

g. DELIVERY

LBPUD will order products for delivery by issuing release notices in the form of a Purchase Order from LBPUD to the Contractor, as products are needed during the Contract period. No products shall be delivered to LBPUD until after receipt of a release notice. Deliveries shall be made within seven (7) business days after release notice. If the Contractor is unable to meet these delivery terms, they must contact LBPUD and explain in writing (in email) the reason(s) for the delay in delivery.

Unless specifically directed otherwise all products shall be delivered Monday through Friday between the hours of 8:00 a.m. and 2:30 p.m. Delivery confirmation of date and time must be emailed to Kevin.Hoang@lbwater.org at least two (2) days prior to the arrival of the order at the LBPUD Treatment Plant. The items shall be delivered complete to the appropriate location:

FOB:

Long Beach Public Utilities Department Treatment Plant 2950 Redondo Ave Long Beach, CA 90806

The LBPUD will not be held liable for the items while in transport until the department has received the items, which is standard for most purchases by cities, individuals, etc.

LBPUD employees, or others under contract to LBPUD, will unload the products at the point of delivery. Delivery shall be made in a conveyance such that unloading can be accomplished by the normal use of a forklift.

mailto:WaterWarehouse@lbutilities.org

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h. INSPECTION

Final inspection and acceptance shall be made after delivery at LBPUD. Neither inspection, waiving of inspection, nor LBPUD's acceptance shall relieve the Contractor of the obligation to furnish the products according to these Specifications.

The items not meeting the minimum specified requirements as determined by LBPUD, shall be returned to the Contractor for compliance. Contractor shall correct noted deficiencies within five (5) working days at no additional cost to LBPUD.

i. WARRANTY

The Contractor shall guarantee the materials and workmanship of the products from defects as described in the bid for twelve (12) months of usage after the date of delivery and acceptance by the General Manager, or designee. Contractor shall make repairs, modifications, or otherwise correct or replace all products developing defects, as necessary, within five (5) calendar days after notification by the General Manager, or designee, at no cost to LBPUD.

If the manufacturer of the items normally offers a warranty with a term in excess of the warranty specified above, the items shall also be subject to the full-term of that warranty.

Any repair work or parts replaced during the warranty period shall be subject to the full-term of the warranty, starting on the date of completion of such repair work or part replacement. Submit with bid a copy of the manufacturer’s standard warranty with the bid.

j. QUALIFICATIONS FOR BIDDERS

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily provide the items required in the specifications and shall be engaged in the business of providing Laboratory Materials and Supplies or must have been in business providing Laboratory Materials and Supplies for at least the last three (3) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing Laboratory Materials and Supplies.

k. PAYMENT

Payment for the items shall be made in due course of payments of LBPUD after completion of delivery and acceptance by the General Manager or authorized representative and upon receipt of an invoice from the Contractor.

The Contractor shall send a hard copy invoice to the LBPUD Accounts Payable and/or an electronic invoice with each billing to the following addresses:

Invoices for Water Division:

LBPUD Accounts Payable 1800 E. Wardlow Rd.

Long Beach, CA 90807

WaterFinance@lbwater.org mailto:WaterFinance@lbwater.org

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The Contractor shall not invoice for items before merchandise has been received. Payment will not be authorized until merchandise has been received.

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these specifications, inspected and accepted by LBPUD and that applicable certifications and reports have been submitted in accordance with the Contract. LBPUD shall have the right to order products during the Contract period at the prices bid even if delivery is made after expiration of the Contract.

l. OUT OF STATE CONTRACTORS

All out-of-state Contractors including manufacturers, distributors and bidders shall deliver f.o.b. to the following locations:

FOB:

Long Beach Utilities Dept Treatment Plant 2950 Redondo Ave Long Beach, CA 90806

LBPUD and Contractor shall agree on delivery method. Contractor shall be responsible for and pay all costs of delivery and assume risk of loss and damage to destination point.

Contractor shall not be entitled to and by signing a Contract waives any claims or damages for delay against City if Contractor does not timely submit these forms to the appropriate governmental entity. Contractor may contact the City Controller at (562) 570-6450 for assistance with the form.

m. AUTHORIZED DISTRIBUTOR/ DEALER

Bidder must indicate if it is an authorized factory distributor/dealer for the manufacturer being quoted (please initial).

Yes: No: ___________

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Bid a formal Letter of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by the City for equipment, parts, and/or materials provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient manner. The responsibility includes replacing incorrect or defective parts, trouble shooting, and correcting problems that are traceable to the manufacturer.

n. NEW AND UNUSED

The items furnished shall be new and unused.

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o. DEFAULT BY CONTRACTOR

The Contract may be terminated by LBPUD without liability for damages when, in the LBPUD’s opinion, the Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Contractor, LBPUD reserves the right to procure the articles or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby.

p. DISCOUNT

During the course of the contract, LBPUD may purchase items not listed on the specifications.

LBPUD is requesting each bidder to quote a single fixed percentage discount rate for any and all other items the bidder is willing to offer in the blank space below. The single-fixed percentage discount offered shall be firm for the duration of the contract. Items excluded from the discount shall be stated below. The discount should not be predicated on receiving a minimum order. Discounts should be offered on the basis of order quantities of one (1) or more. Discounts cannot be a range or list of percentages. A list of retail/catalog/website pricing shall be supplied to LBPUD upon written request. If no discount is offered on additional items, either a “N/A” or blank will be sufficient. Offers of discounts for items not listed on the specifications will not be considered by the LBPUD in the determination of the lowest responsive, responsible bidder.

Please enter your cost discount allowed to LBPUD. %

Please list any discount exclusions:

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VI. BID FORM SECTION

LONG BEACH PUBLIC UTILITIES DEPARTMENT

1800 East Wardlow Road, Long Beach, CA 90807

Members of the Board:

In accordance with your notice inviting bids and terms and conditions, the undersigned shall furnish and deliver LABORATORY MATERIALS AND SUPPLIES complete as per Specifications UD-25-xx and execute a contract at the following prices:

Item No.

Estimated Quantity Description Unit Price Extension

Price

1. 1-500 g. 1-amino-2, naphthyl-sulfonic acid $ . $ .

2. 2-500 mL 3M KCI solution $ . $ .

3. 40 boxes 40 mL amber vials, low VOC (<0.5 ppb) $ . $ .

4. 16 boxes of 72 vials

40 mL clear open-top vial w/septa, low VOC (<0.5 ppb) $ . $ .

5. 30 boxes of 72 vials

60 mL clear glass vials w/septa, low VOC (<0.5 ppb) $ . $ .

6. 4 Box Absorbent Bench Under pad Protectors $ . $ .

7. 2-500 mL Ammonium Hydroxide, ACS, 28-30% $ . $ .

8. 4-500 gms. Ammonium Molybdate Tetrahydrate, ACS Grade $ . $ .

9. 10 each ANSI Compliant Laboratory safety glasses $ . $ .

10. 8 each Antimicrobial hand wash/soap $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

11. 2-500gms. Ascorbic Acid granular, ACS Grade $ . $ .

12. 4 each Autoclave Sterility Tape $ . $ .

13. 12 each Micro torch® Butane Powered Torches, Master Appliance $ . $ .

14. 1 box Biohazard Bags (small) $ . $ .

15. 1 box Biohazard Bags (medium) $ . $ .

16. 2 boxes Biohazard Bags (Large) $ . $ .

17. 20 cs of 12 Boston Round Bottles w/24-414 caps, 125 ml (4 oz), Amber-Glass $ . $ .

18. 10 cs of 12 Boston Round Bottles w/28-400 caps, 500 ml, Amber-Glass $ . $ .

19. 10 cs of 12 Boston Round narrow-mouth bottles, 1-L amber-Glass $ . $ .

20. 10 cs of 12 Boston Round narrow-mouth bottles, 250 ml (8 oz.) amber-Glass $ . $ .

21. 6 each Bottle carriers $ . $ .

22. 3 pk Bottle wash, 16 oz, pk 6 $ . $ .

23. 2 bottle Bromate standard, 1000 ppm, 125 ml (RICCA or Accustandard) $ . $ .

24. 2 bottle Bromide standard, 1000 ppm, 125 ml (RICCA or AccuStandard) $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

25. 6 bottle Buffer solution, pH 7.00 at 25C, NIST Traceable, 4L (Preferable Inorganic Ventures)

26. 6 each Butane Refill Fuel Canisters $ . $ .

27. 2 pk of 144 Cap, polyethylene liners, 22-400 $ . $ .

28. 2 pk of 144 Cap, polyethylene liners, 28-400 $ . $ .

29. 50 pk of 100 caps Caps, 8-425, kim-lok, pp Red $ . $ .

30. 5 pk of 144 caps Caps, PHE p/v 22-400, black $ . $ .

31. 2 each Carboys, HDPE, various sizes $ . $ .

32. 1 bottle Chlorate standard, 1000 ppm, 125 mL

(AGILENT) $ . $ .

33. 2 bottle Conductivity probe storage solution 500 mL $ . $ .

34. 1 case Culture/Test Tubes, reusable, borosilicate, 13x100 mm cs of 1000 $ . $ .

35. 4 each Desktop calculator, LCD 8 digit $ . $ .

36. 7 each Digital thermometer, -58 to 158 F $ . $ .

37. 1 each Dishwashing gloves, x-large $ . $ .

38. 3 pk of 300 Disposable antistatic polystyrene hexagonal weighing dishes, 20-350 mL

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Estimated Quantity Description Unit Price Extension

Price

39. 4 pk of 150 Disposable antistatic polystyrene pour boats, 20-270 mL $ . $ .

40. 3 pk of 300 Disposable antistatic polystyrene pour boats, small, 20 mL $ . $ .

41. 40 boxes of 100

Disposable nitrile, powder gloves, large $ . $ .

42. 40 boxes of 100

Disposable nitrile, powder gloves, medium $ . $ .

43. 10 boxes of 100

Disposable nitrile, powder gloves, x-large $ . $ .

44. 3 boxes Disposable polypropylene spatulas, bulk, 140-310 mm $ . $ .

45. 3 boxes Disposable polypropylene spatulas, 31 cm (12-1/4 ") $ . $ .

46. 3 boxes Disposable Spatulas, various sizes $ . $ .

47. 1-500g EDTA Disodium Dihydrate, ACS Grade $ . $ .

48. 8 boxes Eppendorf epTips, bulk, 1-10 mL $ . $ .

49. 8 boxes Eppendorf epTips, bulk, 50-1000 uL $ . $ .

50. 12 boxes Eppendorf Rack epTips, 50·1000 uL, cs 960 (Sterile) $ . $ .

51. 5 boxes Eppendorf Rack epTips, bulk, 500- 2500 uL $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

52. 12 each Erlenmeyer Flasks, narrow-mouth, graduated scale, 25-500 mL $ . $ .

53. 12 each Erlenmeyer Flasks, wide-mouth, graduated scale, 25·500 mL $ . $ .

54. 4 cs of 6 Evaporating dishes, glass, >100 mL $ . $ .

55. 20 each Field and laboratory notebooks $ . $ .

56. 12 each Filling funnels, glass, 60-150 mm $ . $ .

57. 4 boxes Filter Membrane, sterile, 0.45 um, 47 mm $ . $ .

58. 2 boxes Filter membrane, pore 0.7 um, dia 4.7 $ . $ .

59. 5 boxes FILTER UNIT, 150ML, PES, 0.45UM, ST $ . $ .

60. 5 boxes Finger-cots, x-large $ . $ .

61. 5 boxes Finger-cots, large $ . $ .

62. 5-500mL Fluoride standard, 100 ppm $ . $ .

63. 10 each Graduated cylinder, Glass, Class A, 100 mL $ . $ .

64. 10 each Graduated cylinder, Glass, Class A, 50 mL $ . $ .

65. 24 each Graduated cylinder, polypropylene, Class B, 10 mL $ . $ .

66. 6-500 mL Hydrochloric Acid, 36.5-38%, ACS grade, 500 mL $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

67. 2 pk of 1000 inoculator Loops, sterile $ . $ .

68. 10 cases Kim Wipes, 14-2/3"x16-3/5" $ . $ .

69. 10 cases Kim wipes Disposable Wipes, 4- 2/5"x8·2/5" $ . $ .

70. 5 each Low-Foaming liquid detergent, LabConco $ . $ .

71. 5 each Neutralizing Acid Rinse, LabConco $ . $ .

72. 4- 500g Lauryl Tryptose Broth (LTB) $ . $ .

73. 2-500 g N-1-naphthyl)Ethylenediamine Dihydrochloride (NED), ACS $ . $ .

74. 2 cs of 12 Narrow-mouth bottles, 125 mL (4 oz), HDPE natural $ . $ .

75. 4 cs of 72 Narrow-mouth bottles, 250 mL (8 oz), Amber HDPE $ . $ .

76. 10 cs of 12 Narrow-mouth bottles, Amber, HDPE, 1000 mL $ . $ .

77. 10 cs of 48 Narrow-mouth bottles, Amber, HDPE, 500 mL $ . $ .

78. 5- 2 L Nitric Acid, ultra-pure, metals free $ . $ .

79. 6- 500 mL Nitrite-N Standard, 250 ppm $ . $ .

80. 5 cs of 100 Open-top septa caps, VOA certified, 24-414, bonded/unbonded septa, bulk $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

81. 3 each Orion, Fluoride ISE Electrode w/BNC Connection, 9609BNWP $ . $ .

82. 100 bottles Orion, TISAB Ill, Fluoride buffer $ . $ .

83. 2- 1000g Oxalic Acid, Granular, ACS Grade $ . $ .

84. 3 box Parafilm $ . $ .

85. 30 cases Petri Dishes, plastic, disposable, sterile, 100x15 mm $ . $ .

86. 2-4L bottles pH buffer solution, 10.01 $ . $ .

87. 2-4L bottles pH buffer solution, 4.01 $ . $ .

88. 2-4L bottles pH buffer solution, 7 .00 $ . $ .

89. 2-500 mL pH probe storage solution $ . $ .

90. 12 boxes pH test strip, 0-14 $ . $ .

91. 12 boxes pH test strip, 5-9 $ . $ .

92. 5-500 mL Phosphate as Phosphate standard, 100 ppm $ . $ .

93. 5-500 mL Phosphate as Phosphorous standard, 100 ppm $ . $ .

94. 2-500 mL Phosphate Buffer, clear, pH 7.00 $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

95. 10-500 mL Phosphoric Acid, ACS Grade, 85% $ . $ .

96. 1-500 mL Phosphorous standard, 100 ppm $ . $ .

97. 12 each Plate Count Agar PLATE COUNT

HIVEG AGAR 500GM $ . $ .

98. 1 case Polypropylene Powder funnels, glass, 60-150 mm $ . $ .

99. 2 blt of 100 mL

Potassium Acid Phthalate/COD standard, 10000 ppm (AccuStandard) $ . $ .

100. 2 blt of 100 mL

Potassium Acid Phthalate/COD standard, 5000 ppm (AccuStandard) $ . $ .

101. 3-1000 mL Potassium Antimonyl Tartrate Solution, 0.2743% $ . $ .

102. 5 boxes Powder-free latex examining gloves, x-large $ . $ .

103. 10 cs of 12 Refrigerator Packs (48 oz) $ . $ .

104. 10 boxes Scalpels, disposable safety, blades 10-23 $ . $ .

105. 2 case Septihol Alcohol Solution, 70% isopropanol, case of 12 22 oz) bottles $ . $ .

106. 2 case of

Serological disposable pipets, bulk, 10 mL $ . $ .

107. 1 bulk pk Serological disposable pipets, bulk, 25 mL $ . $ .

108. 2 cs of 150 Serological disposable pipets, bulk, 5 mL $ . $ .

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Estimated Quantity Description Unit Price Extension

Price

109. 10 each Sharps Container $ . $ .

110. 3-500 mL Silica standard, 100 ppm (RICCA) $ . $ .

111. 1-500 mL Silicone Oil $ . $ .

112. 2-500 gms Sodium Bisulfite, ACS Grade $ . $ .

113. 4-500 gms Sodium Chloride, granular, ACS $ . $ .

114. 10 blt of 500 gms Sodium Persulfate, ACS Grade $ . $ .

115. 2-500 gms Sodium Sulfite, ACS Grade $ . $ .

116. 2-500 gms Sodium thiosulfate $ . $ .

117. 6 each Spiral notebook, college-rule, 140x216 mm (5-1/2x8-1/2), side spiral $ . $ .

118. 4 each Sterilizer Autoclave Steam Monitor Indicators $ . $ .

119. 4 each Stirring paddles, HDPE $ . $ .

120. 4- 500g…