L1WM01 Waterjet PD 16 Feb 21.pdf

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Purchase Description

Waterjet System (Building 321)

CIP Tracking #L1WM01

16 February 2021

1 Scope: The 402d Maintenance Support Group (MXSG), Robins AFB, has a requirement for one (1) waterjet cutter system. The Contractor shall provide all materials, equipment, and labor necessary to deliver and install the system. The purchase price shall include the equipment, delivery, all listed accessories/options, installation, utilities hookup attachments/hoses, testing/verification, training/familiarization, and standard warranty.

1.1 All work shall be completed in accordance with this Purchase Description (PD) and subject to the terms of the contract.

1.2 Final installation of the waterjet shall be competed no later than twelve (12) months after the contract award. Completion of all incidental services, to include acceptance testing, certification, and operator familiarization training, shall be completed no later than fifteen (15) months after contract award.

1.3 The Contractor shall provide the Government copies of all equipment operation manuals. Submission of operating manuals shall coincide with delivery of equipment for installation. (CDRL A001, Commercial Off-the-Shelf (COTS) Equipment Manual Requirements, DI-TMSS-80527C/T)

2 Equipment Description: The systems shall consist of the following:

2.1 Cutting bed with a working area of 4’ by 8’.

2.2 Overall footprint of no greater than 26’ by 23’.

2.3 Refrigerated air drying unit

2.4 4-inch slat bed cutting surface

2.5 Cutting bricks, corrugated plastic

2.6 Abrasive hopper

2.7 Abrasive tower

3 Government Furnished Property (GFP): None.

4 Acceptance Testing: The site acceptance plan shall be developed by the Contractor, reviewed, and modified/approved (as appropriate) by the Government contract technical representative and mutually agreed upon prior to conducting any test. No later than thirty

(30) calendar days prior to equipment installation, the Contractor shall provide the Government point of contact (POC) the acceptance testing and system verification plan. The Government will notify the contractor in writing within fifteen (15) calendar days of receipt if they comply with the test plan. If revisions are required, the contractor shall provide revisions within ten (10) calendar days for Government review and approval. (CDRL A002, Acceptance Test Plan, DI-QCIC-80553/T)

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5 Shipping: Equipment shall be shipped FOB destination to the following address and

Government points of contact.

DoDAAC: F3QCCM

402 MXSS/MXDVB

235 Robins Pkwy Building 321 Robins AFB, GA 31098-1616 Mark For: Todd Gorton, todd.gorton.2@us.af.mil/ 478-222-9708 Alternate: Kristian Hodges, kristian.hodges.4@us.af.mil/ 478-222-9711

6 Installation:

6.1 Within thirty (30) calendar days after contract award, the Contractor shall provide a single Gantt chart in Microsoft Project format showing the project schedule from contract award through final inspection. (CDRL A003, Project Planning Chart, DI-MGMT-80507C/T) Final installation must be scheduled to occur within twelve (12) months after contract award.

6.2 The system shall be installed by the Contractor/vendors qualified representative(s) in the Government’s plant services facility located in building 321 on Robins AFB, GA. All items shall be assembled and installed utilizing best commercial practices and manufacturer’s installation procedures.

6.3 The Contractor shall set up all required utilities for the waterjet

6.3.1 Plant Services will connect the equipment to existing utilities.

Contractor shall provide all attachments/hoses suitable to connect the equipment to the existing utilities.

6.4 Once the Government has approved the test plan and installation at Robins AFB is completed, the Contractor shall notify the Government POC via email and within one (1) week to schedule on-site verification testing with the Government representative(s).

6.5 Government acceptance of the installed system will occur only after Government verification that the testing requirements outlined above are met and the bioenvironmental office approves the equipment for use.

6.6 Once the Government has approved the test plan and installation at Robins AFB is completed, the Contractor shall notify the Government POC via email and within one (1) week to schedule on-site verification testing with the Government representative(s). Testing shall include the following:

6.6.1 Water jet is capable of cutting through appropriate metals.

6.6.2 The aggregate, water, and systems are able to slow and drain properly

6.6.3 Warning lights trigger appropriately.

6.6.4 The Government representative(s) shall verify that the

requirements are met.

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6.7 Government acceptance of the installed system will occur only after Government verification that the testing requirements outlined above are met.

7 Training:

7.1 Within fifteen (15) days of installation, site acceptance testing completion, and government acceptance of equipment, the Contractor shall provide operator familiarization training for up to 10 Air Force civilian equipment operators and service technicians. Training must be conducted by the Contractor’s qualified representative at no additional cost to the Government. (CDRL A004, Training Materials, DI-ILSS-80872/T)

7.2 Training shall include one (1) week (5 business days) of operator training covering: operation of the waterjet, maintenance, preventative maintenance cycle, basic troubleshooting, and review of the operation manual.

8 Additional Requirements:

8.1 A final walk through inspection shall be conducted with the Government

Technical Representative after the installation has been completed. Any components damaged, missing, or installed improperly will be identified and corrected by the Contractor in a timely manner prior to completion of the contract.

Only the Contracting Officer is authorized to make changes to the resulting award document and/or contract on behalf of the Government.

9 Safety Requirements:

9.1 The contractor shall establish and maintain a safety and health program in accordance with the elements listed in the Appendix C (Safety Requirements).

The contractor shall submit a Safety and Health Plan 10 days after award for review and acceptance by the WR-ALC/SE (Safety Office). The contractor shall ensure their Safety and Health Plan addresses, in detail, the items listed in the Appendix C. If task specific procedures are incorporated into a company local document, ensure those procedures are included/attached to the company's Safety and Health Plan. Referencing the company's local procedure/ document in the safety plan is not adequate. If the company's local procedure/document is not attached; Safety Plan will be returned "Not acceptable". (CDRL A005, DI- SAFT-82080/T, Contractor's Standard Operating Procedures).

9.2 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor's internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company's Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor's Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-

4 | L 1 W M 0 1 P D acceptance of the resubmission within 5 workings days of receipt to the Government POC, who will notify the CO.

9.3 Mishap/Incident Reporting. The contractor shall report all mishaps/incidents. The Contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government's Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The Contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A006, Accident/Incident Report, DI-SAFT-81563/T).

9.4 COVID Precautions: The Contractor shall follow and adhere to all COVID guidelines and polices outlined by Robins AFB and as required by the work location.

9.5 The Contractor shall provide signs, barricades, and lights to protect base personnel from entering the construction zone.

9.6 Schedule:

9.6.1 The Contractor shall schedule and perform the work as to minimize negative impacts on production

9.6.2 The Contractor shall perform the required work during the following normal business hours: 6:00 AM to 6:00 PM, Monday – Friday. Work performed on weekends must be approved by the Government in advance. A Government Representative shall be present in the event of weekend work schedule.

9.7 The Contractor shall remove all packing materials and residue from the area and properly dispose of these off base. The work area shall be maintained in an uncluttered and safe condition at all times or work will be terminated until the conditions are corrected.

9.8 The Contractor shall provide all equipment necessary to perform the requirements of this Purchase Description. Under no circumstances shall the Contractor use Government equipment such as forklifts, ladders, stools, tools, etc., during equipment installation.

9.9 The systems shall include all of the necessary consumables required for initial operation, such as filters.

10 Security Requirements:

10.1 Government Security Regulations

The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M and Air Force Instruction (AFI) 31-101, Integrated Defense.

10.2 Security Clearance

The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Classified material will not be accessed as part of this contract’s performance. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified information and/or materials or be permitted to

5 | L 1 W M 0 1 P D work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearance have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified information.

10.3 Access to Government Facilities

10.3.1 The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

10.3.1.1 The Security Manager of visiting personnel is

required to submit a visit request through JPAS fifteen

(15) days prior to arrival.

10.3.1.2 The Contractor personnel (visitor) shall provide the name of his/her Security Manager with the sponsoring POC name and phone number. The POC must be an individual who has unescorted access and escort capability in the facility.

10.3.1.3 Visit requests can be requested for a maximum of

one year.

10.3.2 The Contractor shall ensure ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local rea network (LAN) access.

The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility.

The PCO will approve the request and forward it to the issuing/registration office for processing Contractor/Subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

10.3.3 The Contractor shall submit a letter to PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

11 Affirmative Procurement Programs (APP)

11.1 In accordance with FAR 23.404(b)(1), 100% of purchases of

Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list https://www.epa.gov/smm/comprehensive-procurement-guidelinecpg-program] and/or United States Department of Agriculture (USDA)-designated products

6 | L 1 W M 0 1 P D included in the bio based product listings shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

11.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

12 Environmental Management System (EMS) Awareness Training Environmental Management Systems (EMS) Awareness Training: All Contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

12.1 EMS training is provided by Environmental Management at (478) 327- 8104 or (478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

12.1.1 Option 1 (Preferred Option): the Air Force version of EMS Awareness Training is available through the Advance Distributed learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contactors who have a CAC and take approximately 10 minutes to complete.

12.1.2 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received the Contractor is responsible for ensuring that all his/her employees view the training.

12.2 Place of Performance: The work is to be done at the Contractor’s facility, with exception of installation, acceptance testing, and operating familiarization training.

12.3 Hours of Operation: the Contractor’s work hours on Robins AFB shall be from 7:00 am to 3:30 pm (EST), Monday through Friday. Working any hours

7 | L 1 W M 0 1 P D outside of this period shall be coordinated with the Government Representative and approved by the Contracting Officer.

12.4 Holidays and other Non-Work Periods: The Contractor personnel shall observe Federal holidays and closing, such as energy conservation days, in accordance with the guidance provided for the WR-ALC civilian populace with regard to installation, acceptance testing and familiarization training.

13 Warranty: All standard warranty provisions shall be included and at a minimum shall include one (1) year parts and labor from the date of acceptance for defects in materials and workmanship.

14 Data Deliverables/Contract Data Requirements List (CDRL):

15 Appendices: None.

CDRL# Ref. Para. Description

A001 1.4 Commercial Off the Shelf Equipment Manuals and Associated Documents (Operator/Maintenance Manuals, Spare Parts List, Schematics)

A002 4 Acceptance Test Plan A003 6.1 Project Planning Chart A004 7.1 Training Materials A005 9.1 Contractors Standard Operating Procedures A006 9.3 Mishap Report