KTR SOW.pdf

1. Scope:

1.1 Title: WALK-IN REFRIGERATED BOX

1.2 Six (6) each: Self-contained walk-in refrigerated box (electric) for acceptable space for food and medicine storage.

1.3 Location of work:

1.3.1 NORFOLK NAVAL SHIPYARD (NNSY) Inside NNSY waterfront CIA area.

2. Reference and Guiding Documents:

2.1 Refrigerated boxes shall comply with all governing codes and Naval Standards including the most recent Unified Facilities Criteria, International Building Code 2012, ADA and Requirements for Lifting Equipment.

2.2 United Facilities Criteria (UFC) 1-200-01, 3-301-01, 3-600-01.

2.3 National Fire Protection Association (NFPA) 1, Fire Code.

2.4 National Fire Protectioxn Association (NFPA) 70, National Electrical Code (NEC).

2.5 Federal Specification RR-C-271H.

2.6 Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s

Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision) (See web site in section 8.1.(b)).

3. General Specifications and Requirements:

3.1 Equipment Requirements:

3.1.1 Unit(s) will be cleaned, disinfected, and ready to store food or medicine prior to delivery.

3.1.2 Each unit shall be a minimum of 8’ wide x 8’ high (not including refrigeration unit) x 40’ long.

3.1.3 Unit shall be electrically powered and capable of running 24 hours a day / 7 days a week. See attached enclosures (1), (2), (3) and (4).

3.1.4 Unit shall be rated at 200 amps or less. See attached enclosures (1), (2), (3) and (4).

3.1.5 Unit shall be capable of keeping a constant temperature of -3 degrees to 42 degrees (Fahrenheit).

3.1.6 Each unit shall be hurricane proof to 110 MPH winds and must be water resistant.

3.1.7 Each unit that has forklift connections in lieu of overhead rigging equipment and associated gear shall have forklift channels 5”x10” inside dimension the full width of the unit and enclosed on sides.

3.1.8 There shall be no windows in the units.

3.1.9 Each unit shall have exterior camlok connections to box feeding a 600 Volt, 40A (amp) 2-pole circuit breaker enclosed in a NEMA 3R enclosure feeding a 15kva, 440/240V primary:240/120V secondary, single-phase transformer. This is to feed a 15 kva, 480/240 volt primary, 240/120 volt secondary single phase transformer (see enclosure (2)). See enclosure (4) for a list of exterior equipment. Equivalent material may be substituted. Power cable end fittings (camlok) will be lugged and color coded to indicate proper phasing. See attached enclosures (1), (2), (3) and (4).

3.1.10 Each unit shall be in compliance with applicable NFPA and NEC requirements.

3.1.11 Each unit shall comply with the applicable OSHA regulations.

3.1.12 Provide a decal on each unit with the following information: Contractor company name, contract number and a unique number. The unique number must be different on each unit. The decal shall have the following: minimum of 8.5” x 11” in size, white in color with black writing. The decal is to be located on one of the doors of the unit. If the half of the unit does not have a door, an 11/3” x 4” at minimum label shall be placed on the electrical panel on the inside of the unit.

3.1.13 Each unit doors are to swing outward, and the doors must be capable of being locked.

3.1.14 Units shall be capable of being moved via forklift and/or lifting pad eyes.

Unit shall have weight clearly marked for lifting purposes.

3.1.15 The equipment shall be outfitted with suitable attachments for overhead lifting (if applicable). This is not applicable for forklift lifting.

3.1.16 Each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength.

3.1.17 Each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment.

3.1.18 Design of the lifting attachments shall be such that the shackles are not side loaded. This is not applicable for forklift lifting.

3.1.19 Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here”. Letters shall have a minimum height of 1”.

3.1.20 The equipment shall be provided with a lifting sketch / rigging diagram.

3.1.21 The lifting sketch shall detail any specific requirements and / or configurations that must be meet prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.). This is not applicable for forklift lifting.

3.2 One row of surface mount fluorescent twin tube strip type interior light fixtures with energy efficient electronic ballast and 32 watt fluorescent bulbs. Mount in center of enclosure. Light fixtures shall be blast proof.

3.3 All Wire must be THHN or THWN, 75 degrees Celsius (min), size as indicated. Do not substitute wiring type/temperature rating unless the ampacity of wire and conduit fill requirements are evaluated to ensure NEC compliance.

3.4 Electrical Metallic Tubing (EMT) is specified on drawings. The NEC requires EMT to be supported within 3 ft of each box or conduit body and supported every 10 ft (min).

3.5 Liquid Tight Flexible Metal Conduit (LFMC) may be used on the exterior instead of EMT. The NEC requires LFMC to be supported within 1 ft of each box or conduit body and supported every 4.5 ft (min).

3.6 The NEC requires the following color code for electrical wires:

3.6.1 Neutral (grounded conductor) = white

3.6.2 Note: may be phased taped white if larger than #6 AWG.

3.6.3 Ground (Equipment grounding conductor) = green

3.7 Contractor may use a fusible disconnect switch, NEMA 3R with current limiting fuses rated the same size as the circuit breaker in the enclosure (2) (PC-4 and PC- 5).

3.8 Receptacles: 120 volt, 20 Amp Quad type receptacles wired on a #12 AWG (min of two Quad Receptacles per circuit). Provide (1) ea 120 volt, 15 amp duplex GFCI test type receptacle wired on a dedicated circuit mounted on the exterior in a weatherproof box beside the unit.

3.9 Receptacles: 120 volt, 20 Amp Quad type receptacles wired on a #12 AWG (min of two Quad Receptacles per circuit). Provide (1) ea 120 volt, 15 amp duplex GFCI test type receptacle wired on a dedicated circuit mounted on the exterior in a weatherproof box beside the unit.

3.10 A typical transformer wiring diagram is shown in enclosure (3) in the drawing, use the manufacturers wiring schematic to connect transformer (schematic usually located on front panel of transformer). Transformer size may be adjusted depending on load demand of walk in refrigerated box enclosure.

3.11 Transformer frame shall be bonded to unit frame using appropriate size bonding jumper from NEC table 250.122, per NEC.

3.12 Markings:

3.12.1 The equipment shall be marked in a prominent location with vendor Point Of Contact information (i.e. Name and cell phone number) and date of end of contract.

3.12.2 The equipment shall be marked in a prominent location with the gross weight. Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

4. Period of Performance:

4.1 MAY 12, 2026 through MAY 11, 2027 (Allow for change of date. Start time may change due to ship’s schedule.) Contract shall include the option to extend the contract for up to two (2) each six (6) month periods in one (1) month increments.

Rental extensions may terminate the rental of one or more units based on use by NNSY. This charge will be prorated.

5. Contractor Requirements:

5.1 Provide POC information (name and phone number) on the equipment for NNSY to notify contractor of equipment failures.

5.1.1 One-Day Passes, Contact Temporary Service Zone Manager (TSZM) and fill out visit request form, NNSY 5512/104, also this request form must be presented to Pass Office by (TSZM) POC at least one day (M-F) prior to the visit or earlier. Prior to visit contact delivery POC to assist in one day pass at the pass office and delivery POC will provide shipyard site (escort). Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

5.2 Delivery crew security clearance request is required for shipment offload within the Controlled

Industrial Area at NNSY. Contractor shall arrange the Security clearance request with the pass office at NNSY. See DBIDS section 10.1 through 10.14 for DBIDS participants.

5.2.1 One-Day Passes, Contact Temporary Service Zone Manager (TSZM) and fill out visit request form, NNSY 5512/104, also this request form must be presented to Pass Office by (TSZM) POC at least one day (M-F) prior to the visit or earlier. Prior to visit contact delivery POC to assist in one day pass at the pass office and delivery POC will provide shipyard site (escort). Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

5.3 Deliver and retrieve the walk-in refrigerated box to Norfolk Naval Shipyard, Portsmouth Virginia, inside the Controlled Industrial Area. (Exact location to be shown upon delivery by escort or (TSZM)).

5.4 Connect the accessory equipment that is not integral to the walk-in refrigerated box. See attached enclosures (1), (2), (3) and (4).

5.5 Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on location of work cognizance must adhere to Federal OSHA requirements for hazardous energy control lAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA's Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY (TSZM) Points of Contact (TPOCs) and/or Contracting Officer's Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work require the NNSY TPOCs and/or CORs be informed of the change/deviation.

Appendix 250.8-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags- Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

5.6 Provide commercial operating instruction manuals for the walk-in refrigerated box to

(TSZM) POC.

5.7 Provide 24 hour a day, seven-day a week on-call repair service during the rental period.

The vendor will be responsible for initiating repairs on-site, at Norfolk Naval Shipyard, within 12 hours of verbal or written notification that the equipment has malfunctioned.

The contractor will replace the malfunctioning component if the system cannot be returned to service within 16 hours of being notified of the original malfunction.

5.8 Before any leased/purchased temporary production facility will be accepted by the government an inspection at location of work will be performed to ensure that the contractor has provided a product that conforms to the agreed specifications. If the inspection is not satisfactory, the contractor has 3 business days to correct the discrepancies (at contractor’s cost) or the temporary production facility will not be accepted by the government.

5.9 Contractor provides a representative within 24 hours in order to modify units in the event the customer determines the units do not meet contract specifications.

5.10 Contractor personnel shall notify the (TSZM) POC for authorization prior to any work or maintenance on rental unit.

5.11 Lost items by Government personnel and equipment damaged beyond normal wear and tear Contractor must submit a claim separate from rental. This is to be submitted within 30 days of the end of the rental period.

5.12 The rental period shall be for slightly over three months with the option to return the unit to the contractor prior to end of contract allowing for a contract price reduction prorated per the monthly rate. The contract shall also include options for increasing the length of the rental for up to two six months increments beyond original contract.

5.13 Contractor to contact (TSZM) prior to the end of rental period to confirm pickup date.

6. Government Responsibility:

6.1 Government shall provide contractor ready access to the job location during contractor’s working hours (i.e., weekdays between the hours of 7:30 AM and 4:00 PM). Emergent services outside these hours will require government approval and will be no cost to the government. The government is responsible for the cost of all additional approved or requested maintenance and repairs not specifically covered under this Agreement or any applicable warranties. The government will prevent anyone other than contractor from maintaining, repairing or modifying its product.

6.2 The government agrees to, upon satisfactory delivery and installation; connect walk in refrigerated boxes to temporary services. The government will also have temporary services disconnected upon completion of the contract in order to allow the contractor to remove the container or equipment from the shipyard.

6.3 The government will provide a COR, from code 400 to this project to maintain the contract is being completed and a C400/COR representative will be the point of contact to escort, if needed, once the contract is award.

7. Points Of Contact:

7.1 Technical POC:

TBD

Invoice Certifier / Delivery POC / Temporary Service Zone Manager (TSZM):

TBD

8. Safety Requirements:

8.1 "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by NNSY TPOC and/or Contracting Officer Representative set forth elsewhere in this award document.

9. Defense Biometric Identification System and NAVSEA Badging (REQUIRED

FOR ALL CONTRACTS)

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs) (REQUIRED FOR ALL CONTRACTS)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches). a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN

FOR ALLOWING CAMERA-PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED

INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

Submarine SPECIFIC PEDs Instructions: In accordance with COMSUBLANT/ COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines are prohibited.

Access to Classified Information or Spaces

All contractors executing this contract are required to have a minimum security clearance of ___________ (Completed by SME).

All contractors requiring access to classified information, or those spaces containing un-sanitized classified information, shall possess a final security clearance.

In addition to completing the steps above, if the contractor in accordance with the requirements of the contract, the contracting company’s Facility Security Officer is required to submit a visit request in the Defense Information System for Security (DISS) to Security Management Office (SMO) Code 001816.

The SMO Code(s) of the ship or command the contractor is visiting are not to be utilized.

After receiving a DBIDS card, their visit request, security clearance and access permissions (verified in DISS) are reviewed to ensure they meet the minimum security requirements set forth in the contract. Once verified, the contractor will receive the appropriate NAVSEA access badge.

RESTRICTED DATA SPECIFIC

All contractors requiring a red NAVSEA badge and access to Restricted Data (RD) shall have a final security clearance.

Red NAVSEA badge personnel may require access to Nuclear Areas, Nuclear Information, Nuclear equipment, Naval Nuclear Propulsion Information (NNPI), RD, and Not Releasable to Foreign Nationals (NOFORN) data due to the nature of the work being performed on Naval Nuclear propulsion systems.

A red NAVSEA badge is necessary for the execution of nuclear and some non-nuclear work; inclusive of the propulsion plant and secondary spaces as well as those systems which support the propulsion plants which may not be located in the propulsion plant when any of those spaces can’t be sanitized.

Access to RD and the issuance of red NAVSEA badges will be issued in accordance with NAVSEA M-5510.2.

CONTROLLED UNCLASSIFIED INFORMATION ACCESS

The DoD will provide information to contractors and will identify all information which is Controlled Unclassified Information (CUI) via the contracting vehicle, in whole or part, and will mark such documents, material, or media in accordance with this issuance.

When CUI is generated by non-DoD entities protective measures and dissemination controls, including those directed by relevant law, regulation, or government-wide policy, will be articulated in the contract, grant, or other legal agreement, as appropriate. DoD contracts must require contractors to monitor CUI for aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. DoD contracts require contractors to report the potential classification of aggregated or compiled CUI to a DoD representative.

Contractors, pursuant to mandatory DoD contract provisions, will submit unclassified DoD information for review and approval for release in accordance with the standard DoD Component processes and DoDI 5230.09.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

SEATED CONTRACTOR SPECIFIC

All contractors who receive CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location are considered to be “seated” contractors.

All seated contractors will be required to report to BLDG 1502, 2nd floor to the Personnel Security Office (Code 1127) for check-in. Code 1127 will own the seated contractor in the system of record and will be responsible for the maintenance for the contractor’s security profile.

All seated contractors will be required to attend, at a minimum, the security education portion of NNSY New Employee Orientation.

The security education portion will contain, but is not limited to, Antiterrorism Level 1, Combatting Trafficking in Persons, Active Shooter training, Information Security, Personnel Security, and Operations Security Awareness training.

Further, all seated contractors will be required to complete all annual computer based security refresher training, which is tracked and verified by the training coordinator for the code to which the contractor is assigned.

ENCLOSURE (1)

ENCLOSURE (2)

ENCLOSURE (3)

SUGGESTED EXTERIOR MATERIAL LIST

PC # ITEM/DESCRIPTION

WIEGMANN ENCLOSURE, 12” X 12” X 6”, NEMA 3R

JUNCTION BOX, GALVANIZED, 16 GAUGE, WITH NO

KNOCKOUTS. GRAINGER ITEM # 6JYT1.

2A

CAMLOK, PANEL MOUNT BLACK MALE RECEPTACLE.

CROUSE HINDS P/N: E1016-1600.

2C

CAMLOK, PANEL MOUNT RED MALE RECEPTACLE.

CROUSE HINDS P/N: E1016-1602.

SQUARE D CIRCUIT BREAKER ENCLOSURE. VOLTAGE

RATING 480/600V, CURRENT RATING 15-100 AMPS, FOR FAL

TYPE BREAKERS. NEMA 3R RATED. GRAINGER ITEM #

1H906.

SQUARE D FAL TYPE CIRCUIT BREAKER, 600 VOLT, 40

AMP. 2-POLE MOLDED CASE. GRAINGER ITEM # 5B825.

ACME ELECTRIC TRANSFORMER, 480/240V PRIMARY,

240/120V SECONDARY. 15KVA, GENERAL PURPOSE, SINGLE

PHASE. WALL MOUNT ENCLOSURE, NEMA 3R RATED. 16.94”

X 11.59” X 14.12”. GRAINGER ITEM # 4WUC3.

ENCLOSURE (4)