KTA_RFQ_NEKHub_5.29.25.pdf

PO Box 204 East Burke VT 05832

802.626.0737 / info@kingdomtrails.org www.kingdomtrails.org

Request for Qualifications

PROJECT MANAGEMENT CONSULTANT

Lead the NEK Outdoor Recreation Community Hub project

Date of Issue: May 29, 2024 Closing Date: Friday, June 21, 2024 at 4:00 p.m.

The Kingdom Trail Association (KTA) recently completed a Network Capacity Study in Spring 2021 to address issues and capacity of the Kingdom Trails system and enhance the network’s positive impact on the host communities.

The study explored a new welcome center location, now known as the NEK Outdoor Recreation Community Hub, access portal improvements, connections and crossings, and opportunities to disperse users. Key project elements included data collection on existing levels of use and experience, public engagement with the host communities, a network analysis that includes traffic and parking, and conceptual designs for potential improvements. Visit www.kingdomtrails.org/networkcapacity for more information.

The NEK Outdoor Recreation Community Hub will serve as a primary gateway to Kingdom Trails, as well as a space for community gatherings and programming. The vision for the Community Hub is as a regional NEK Outdoor Recreation Community Hub that serves both visitors to Kingdom Trails and community members alike. The Community Hub would serve as the home base for KTA offices, but also as a tourism information center that will promote responsible recreation and local businesses. The building and site will be both ADA-accessible and aMTB (adaptive mountain bike) accessible. Ultimately, the Hub will elevate the quality of the experience for community members and visitors to Kingdom Trails and relieve pressure and safety concerns of the KTA host communities’ rural village infrastructure.

The Master Plan project completed a master planning process and created the NEK Outdoor Recreation Community Hub Master Plan. Visit https://www.kingdomtrails.org/NEK-Community-Hub to review the Master Plan.

Kingdom Trail Association seeks a project manager to lead permitting and predevelopment work for the Community Hub project, including but not limited to coordinating all aspects of predevelopment, including permits such as Act 250 applicability review and coordinating to conduct the necessary studies to confirm that there are no significant issues that could impact project viability.

With project viability confirmed, the project manager will coordinate all aspects of the design/engineering to have consultants develop plans to provide detailed estimates of probable construction costs and submit for required permits. Additional coordination with KTA and grant writing consultants is required.

Subsequent phases will require project management as the project moves from predevelopment through construction. The project manager of the predevelopment phase will support KTA in grant writing and seeking additional funding opportunities with the potential to continue on throughout the project.

http://www.kingdomtrails.org http://www.kingdomtrails.org/networkcapacity https://www.kingdomtrails.org/NEK-Community-Hub www.kingdomtrails.org

Funding Source:

This work is federally funded by a USDA- Community Facilities Technical Assistance and Training grant. The project budget includes up to $100,000 to support professional services and technical assistance as well as additional funding for permitting fees. Cost-effectiveness and efficiency will be given very serious consideration. As part of the feasibility/due diligence phase, the selected consultant will be expected to develop and propose a budget and timeline that makes the most cost-effective and expedient use of all in-kind resources, as well as other cost-saving measures.

Project Schedule:

The selected consultant must be available and willing to complete the required work in a timely manner, not to exceed December 2025. Work on the project can start after a contract with KTA has been signed, and a W9 and proof of general liability and Workers’ Compensation Coverage is provided. The planned start date and duration of work will be a consideration for consultant selection.

Scope of Work:

This project consists of project management services as assigned by KTA to include the following:

● Maintain accurate records of all elements of the project,

● Coordinate all project meetings,

● With Kingdom Trail Association, develop and maintain a project schedule, coordinate same with third parties and funding sources,

● Develop and administer the project budget and project cost tracking,

● Procuring and scheduling of technical assistance providers, as needed,

● Collaborate with KTA to secure predevelopment and development funding by drafting applications to funding sources,

● Support all grant reporting requirements/ requisition requests in partnership with KTA and NVDA,

● Coordinate tasks associated with the environmental review process(s) for the project,

● Filing of required permits and attend required public hearings on behalf of the project,

● Administer contracts KTA enters for technical assistance and construction related tasks,

● Collaborate with funding partners, permitting partners, technical assistance providers, and KTA.

● Any additional tasks assigned by KTA or required by project.

Statement of Qualifications:

Qualified and interested individuals should submit a Statement of Qualifications containing the following information no later than Friday June 21, 2024, 4:00pm:

1. Brief description of the firm and/or individual/team that will be involved in the project and their qualifications, including previous examples of similar successfully completed projects, as well as contact information.

2. Scope of work that includes steps to be taken and a proposed schedule indicating the dates for commencing and completing each step in the scope of work.

3. Proposals will be received for a single prime contract and shall be on a lump sum and unit price basis.

http://www.kingdomtrails.org www.kingdomtrails.org

Evaluation of Statements of Qualifications:

Selection of a Project Manager(s) will be based on the quality of the proposal and:

● Documented experience in project management,

● Technical staff capability to successfully manage this project,

● Experience working with local, state, and/or federal government,

● Experience with NEPA and the environmental review process,

● Cost,

● Any other factors that KTA determines are relevant and appropriate in connection with this project.

Kingdom Trail Association encourages responses from disadvantaged, women-owned, minority-owned and small local firms. Selected candidates should be prepared to execute a contract that contains pass-through provisions regarding Federal programs and assurance related to this grant-funded work, including policies regarding conflicts of interest, equal opportunity, non-discrimination, retention of and access to records, and audit requirements, when applicable. KTA reserves the right to reject any or all responses.

Please email a single PDF proposal and direct questions to:

Abby Long | She/Her | Executive Director

Kingdom Trail Association PO Box 204, East Burke, VT 05832

802.626.0737 (office) abby@kingdomtrails.org www.kingdomtrails.org http://www.kingdomtrails.org http://www.kingdomtrails.org/