KSU 2024 TOC RFQC for Signage Services Final.docx

Kennesaw State University Kennesaw, Georgia A Unit of the Board of Regents of the University System of Georgia

Request for Written Qualifications and Interview To Provide Task Order Contractor Services

For Signage Fabrication and Installation

Bid-Solicitation No. PE-54300-RFQC-2025-000000059

Issuance Date: 1-17-2025

Caution: The only official source for this document is the one cited in the advertisement. Not getting this document directly from that source could mean that this document has been superseded by a later version. Only those requesting this document from the advertised source will be included on a mailing list for updates. The Owner is not responsible for any reader’s failure to heed this warning.

QUALIFICATIONS DUE: 02/17/2025 @ 2pm

Table of Contents Kennesaw State University – Written Qualifications and Interview for Task Order Contractor Services

1. Introduction

1.1. Purpose of Procurement

1.2. Project Objectives

1.3. Project Assumptions

1.4. Definitions of Terms

2. General Instructions

2.1. Selection Process

2.2. Pre-submittal Conference

2.3. Submittal Instructions

2.4. Presentation of “Statement of Qualifications” Page 6

2.5. Scope of Work Overview

2.6. Schedule of Events

4. Live Presentation of “Statement of Qualifications” Page 13

4.1. Effect of Shortlisting

4.2. Evaluation of Shortlisted Firms

4.3. The Presentation

4.4. Services

4.5. Bonding

4.6. Management Plan

4.7. Additional Conditions

5.2. Who Should Attend?________________________________________________ Page 17

5.3. Things to Address at Interview_________________________________________Page 17

5.4. Final Evaluation____________________________________________________ Page 17

5.5. Fee Proposal _____________________________________________________ Page 17

6. Additional Information Pages 17-18

Kennesaw State University, A Unit of the Board of Regents of the University System of Georgia Written Statement of Qualifications to provide Task Order Contractor Services.

Introduction

1.1. Purpose of Procurement

1.1.1. Kennesaw State University (KSU), (Owner), A Unit of the Board of Regents of the University System of Georgia, is seeking Statements of Qualifications from firms interested in providing Task Order Contractor Services for Signage Fabrication and Installation for certain construction projects at Kennesaw State University. This Request for Qualifications (RFQ) seeks to identify qualified potential providers of the above-mentioned services.

1.1.2. KSU is responsible for procuring and administering the Task Order Contract(s) for limited services for Signage Fabrication and Installation projects in support of Kennesaw State University.

1.1.3. A contract will be issued for an indefinite amount of “as needed” construction orders named “Task Orders.” Each Task Order consists of a Task Order Agreement, with attachments, together with the master Task Order Contract. Each task order will not exceed $750,000. The maximum aggregate amount of Task Order Agreements issued, including Change Orders, shall not exceed $2,500,000.00 for this contract. KSU will issue between six (6) and eight (8) separate Task Order Contracts.

1.1.4. Both performance and payment bonds will be required in an amount equal to 100% of the contract sum for any Task Order Agreement over $100,000.

1.1.5. The scope of services may vary from project to project.

1.1.6. The delivery method of each assignment under the Task Order Contract will be a Task Order Agreement. The Task Order master contract will use a Board of Regents contract template with General Requirements from CM At-Risk delivery methods.

1.1.7. The successful Task Order Contractor(s) will be offered a contract for Task Order Contractor Services, which will be valid for a term of one year. Prior to the expiration of the term, the Parties may extend this contract for an additional one-year period, upon the mutual written agreement of both parties, up to a maximum of four additional years. No actual work may be contracted between the Task Order Contractor and KSU unless a project-specific Task Order Agreement is issued by KSU and mutually agreed upon and executed.

1.1.8. The assigned Task Order Contractor will be under contract to supply Signage Fabrication and Installation services, to complete the projects and place users of the facility in occupancy of the facility in a timely fashion. The Task Order Contractor is responsible for completion of all Signage Fabrication and Installation services set forth in the Task Order Agreement with adherence to project price, schedule, and all other terms and conditions.

1.1.9. KSU is under no obligation to award the full or any portion of the $2,500,000 amount of the contract to any Task Order Contractor during the term of the contract.

1.2. Project Objectives

1.2.1. The Task Order Contractor shall competitively select all subcontracts and other work appropriate for competitive selection but can, with KSU’s approval, select subcontractors that will deliver the greatest value to the State of Georgia, Board of Regents, and Kennesaw State University.

1.2.2. In selecting a Task Order Contractor, KSU will emphasize the experience of the firm and of assigned personnel in providing like functions on projects of similar magnitude and complexity. Certified Minority Business Enterprises are encouraged to respond to this request.

1.3. Project Assumptions

1.3.1. The Task Order Contractor, as a part of the design and implementation will assist with developing a strategy for the best approach for the successful completion of the project. For example, without limitation, the Task Order Contractor will provide guidance and assistance in the preparation of a schedule and a reliable cost estimate.

1.3.2. It is the policy of the Owner and Kennesaw State University not to solicit submittals unless there is a bona fide intention to issue a Contract with the ultimate intent to execute the work.

1.3.3. It is the sincere intention of the Owner and Kennesaw State University to make every effort to be fair and equitable in our dealings with all candidates for selection.

1.4. Definitions of Terms

1.4.1. Whenever the term “RFQ,” is used, the reference is to this Request for Qualifications or portions thereof, together with any exhibits, attachments, or addenda it may contain.

1.4.2. Whenever the terms “shall,” “must,” or “is required” are used in the RFQ, the referenced task is a mandatory requirement of this RFQ. Failure to meet any mandatory requirement will be cause for rejection of a submittal.

1.4.3. Whenever the terms “can,” “may,” or “should” are used in the RFQ, the referenced specification is discretionary. Therefore, although the failure to provide any items so termed will not be cause for rejection, the Selection Committee may consider such failure in evaluating the submittal.

1.4.4. Whenever the terms “apparent successful firm” or “top-ranked firm” or “highest- ranking firm” are used in the RFQ, the reference is to the firm that the Selection Committee ultimately judged to have submitted the case best satisfying the needs of the Owner and Kennesaw State University in accordance with the RFQ. The selection of an apparently successful firm does not necessarily mean the Selection Committee accepts all aspects of the firm’s submittal or proposal.

1.4.5. Whenever the term “submittal” is used in the RFQ, the reference is to the response offered by a firm in accordance with the RFQ.

1.4.6. Whenever the term “firm” is used in the RFQ, the reference is to the entity offering a submittal in accordance with the RFQ.

1.4.7. Whenever the term “Selection Committee” is used in the RFQ, the reference is to the Owner and Kennesaw State University representatives responsible for administering and conducting the evaluation and selection process of the RFQ.

1.4.8. “Task Order Contract” refers to the construction project delivery method in which, among other things, KSU holds contracts with the Construction Manager, and the Construction Manager may or may not hold contracts with the trade contractors, consultants, and design professionals.

1.4.9. “Qualifications Submittal” and “Statement of Qualifications” refer to a firm’s response to the RFQ.

1.4.10. “Qualifications-Based Selection” and “QBS” both refer to a procurement process established by Congress in 1972 as a part of the Brooks Act (40 USC 1101 et. seq.), developed as a process for federal agencies to use for the selection of architectural and engineering services for public projects. It is a competitive contract procurement process whereby consulting firms submit qualifications to a procuring entity that evaluates and selects the most qualified firm, and then negotiates the project scope of work, schedule, budget, and consultant fee. Georgia law adopted QBS as appropriate under state law: see Chapter 22 of Title 50 in the Official Code of Georgia.

2. General Instructions

2.1 Selection Process

2.1.1 Georgia Code Title 50 Chapter 22

Selection of the Task Order Contractor will be a multi-step process. KSU will follow the requirements of Georgia Code Title 50 Chapter 22 with respect to the selection of a Task Order Contractor for the proposed project.

2.1.2 Selection Committee

The selection of the successful Task Order Contractors will be by a Selection Committee comprised of appropriate representatives of KSU. Your contact for information and clarification about the Project must be limited to the chair of the Selection Committee, as identified in 2.3.1.c, below.

2.1.3 Statements of Qualifications

The Selection Committee will receive and review Statements of Qualifications and performance data in response to the RFQ. Review of responses by Selection Committee members will result in a shortlist of firms to be interviewed. Responses to the RFQ will be evaluated first against a set of weighted criteria, provided below, to determine those firms most qualified and suited for this project. Qualifications alone will narrow the field to a shortlist of finalist firms who will be invited to be interviewed. RFQ responses will be due by the time and date shown in the Schedule of Events (Section 2.6), at the address shown in Section 2.3.1.a, below.

2.1.4 Interview of Shortlisted Firms

Firms shortlisted will be invited to present a statement of qualifications as part of their interview with the Selection Committee. As a major part of the interview, the Selection Committee will ask questions of each firm about their qualifications and their team.

2.1.5 Final Ranking of Shortlisted Firms

Candidates interviewed will be ranked, with the highest-ranked firms selected to enter into contract negotiations. Ranking will be based solely on qualifications.

2.2 Pre-submittal Conference

The pre-submittal conference will not be held.

2.3 Submittal Instructions

2.3.1 Statement of Qualifications

a. Please refer to Section 3 for further instructions on the Request for Qualifications format. No submittals will be accepted after the time set for receipt in the Schedule of Events (Section 2.6). Qualifications will be submitted electronically via email to Sara Powell @ spowel77@kennesaw.edu. It is strongly recommended that the submitter follows up with email confirming submission has been received.

b. Except for submission of questions, discussed further below, proposers shall not contact any members or employees of the Owner or KSU regarding any aspect of this procurement until after the award of the contract. Contact with these persons could be grounds for disqualification.

c. Questions relating to the RFQ must be submitted in writing via e–mail by 1-27-2025 and will be answered by 02-03-2025.

Submit to:

Sara Powell, Assistant Director of Interior Design Planning, Design and Construction E–mail: spowel77@kennesaw.edu

d. All questions that have been submitted in writing before the deadline, will be compiled and answered in writing. The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events (Section 2.6). Answers will be posted on the Georgia Procurement Registry.

e. It is the responsibility of each submitter to examine the entire RFQ, seek clarification in writing, and review its submittal for accuracy before submitting their qualifications. Once the submission deadline has passed, all submissions will be final.

2.4 Presentation of “Statement of Qualifications”

2.4.1 After receipt of the qualification submittals, those firms judged most qualified based on the information submitted will be invited to prepare a virtual presentation, not to exceed 30 minutes, of additional detailed information concerning their experience and abilities relevant to task order projects. The shortlisted firms will present their qualifications “virtually” as the first part of a formal interview with the Selection Committee.

2.5 Scope of Work Overview

The Task Order Contractor will provide cost estimates and cost evaluation, recommendations, design analysis and/or design services, furniture and inventory surveying. The Task Order Contractor shall also develop a project schedule. During the execution of a Task Order Agreement, the Task Order Contractor will be responsible for the following things, without limitation:

· safety programs

· general conditions

· prequalification of potential subcontractors

· performance of all work

· certification of work-in-place

· payment requests

· protection of existing building/property

· coordination and scheduling of all work of all contracts and miscellaneous contracts required for the completion of the project within the predetermined budget and schedule

· all close-out requirements

· warranty issues

2.6 Schedule of Events

The following Schedule of Events represents KSU’s best estimate of the schedule that will be followed. KSU reserves the right, at its sole discretion, to adjust this schedule as it deems necessary. Notification of any adjustment to the Schedule of Events shall be provided to all who have requested this RFQ.

EVENT

DATE

TIME

1. KSU issues advertisement

1/17/2025

2. Deadline for written questions and clarification on Request for Qualifications

1/27/2025

2:00 PM

4. Deadline for response to Questions

2/3/2025

5. Deadline for submission of Qualifications

2/17/2025

6. KSU completes qualification evaluation and issues shortlist

2/24/2025

7. KSU interviews shortlisted firms

2/27/2025 and 2/28/2025

TBD

3. Statement of Qualifications - Submission Format and Requirements (Response to Request for Qualifications or “RFQ”)

3.1. Physical Submittal

Submit one (1) electronic copy (.pdf not to exceed 25MB) of the complete package to the following address: spowel77@kennesaw.edu

Please send an email to spowel77@kennesaw.edu confirming receipt The entire submittal should be submitted as one (1) file. Please do not submit individual documents or sections separately. If a file sharing service, such as Dropbox, is used, the file must be able to be easily downloaded without creating a login.

Include “KSU SIGN TOC Services 2025 Qualifications” in the subject heading of your email submission. Submittals as attached or linked files must be named “KSU SIGN TOC Services 2025 _Firm Name Qualifications”.

Submittals must be prepared in a manner that fits a standard 8 ½” x 11” paper format when printed. Responses are limited to using a minimum of an 11-point font. The entire response shall not exceed 20 pages, including exhibits, affidavits or other enclosure information that may be included in an appendix. All pages count regardless of content. Submittals that include qualifications of more than one firm shall not exceed page limits. Submittals that exceed the page limit will be deemed non-responsive and will not be considered by the Selection Committee.

Submitters are encouraged to follow the sequence of the Initial Written Submittal outlined here in their responses. Responses should be concise, clear, and relevant. Submitter's cost incurred in responding to this RFQ is submitter’s alone and KSU does not accept liability for any such costs.

3.1.1. Submittals of qualifications will be accepted until time and date shown in the Schedule of Events (Section 2.6). This is a firm deadline.

KSU is not responsible for the proper or timely delivery of submittals. Failure to meet the deadline for receipt of submittals will result in rejection of the submittal. Submittals received after the deadline will not be considered whether delayed in transit or for any other cause whatsoever. Each firm is solely responsible for the accuracy and completeness of its submittal. Errors and omissions may constitute grounds for rejection.

3.2. Initial Written Submittal Prerequisite Criteria

Firms must meet the criteria in the bullet points immediately below. In order to be deemed eligible for evaluation, firms must meet the following criteria:

· Firm MUST be a Signage Fabricator/Installer having been in business under the present company name for a minimum of five (5) years.

· Firm MUST provide documentation of experience working for a university in an urban setting.

· Firm MUST have the location of a company office within 30-miles of Kennesaw State University’s main campus. The company location shall be the mailing address provided to the State of Georgia for the registration of the business name of the company.

· Firm MUST provide information documenting if, within the last five (5) years, the Signage Fabricator/Installer has or has not been involved in litigation with any Client. If yes, provide an explanation of the circumstances surrounding and ultimate disposition of the litigation.

· Firm MUST provide information documenting if, within the last five (5) years, the Signage Fabricator/Installer has or has not been declared in default on any contract within that time.

· Firm MUST provide information documenting compliance with the federal and state work authorization and immigration laws (see https://e-verify.uscis.gov/enroll for more information).

In order to be deemed eligible for evaluation, the submitting firm must create, officially sign, and place in its submittal an affidavit that contains the following statements:

· We certify that our firm has sufficient bonding capacity to provide a payment and performance bond for total cost of work.

· We certify that our firm has a current Risk Insurance Policy sufficient to meet State of Georgia requirements.

· We certify that our firm has a current Public Liability Insurance Policy, and our firm is insurable in the following amounts: Bodily injury, including death—limits of $1 million for each incident; Property damage—limits of $1 million for each incident and $2 million for the aggregate of operations. (The Owner reserves the right to require additional limits and coverage in the final contract.)

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3.3. Initial Written Submittal Evaluation Criteria

Completeness of Submittal

(POINT VALUE=10)

Extent to which the instructions in the RFQ were followed

Financial Information

Firm’s financial stability

Adequacy of Firm’s Resources

(POINT VALUE=15)

Ability of project team to respond to Owner’s needs during Task Order Contract services

Proximity of firm’s resources to the potential project locations

Extensiveness of firm’s in-house and subcontractor resources

Depth of Personnel Capability with Relevant Experience

(POINT VALUE=25)

Depth of resources with relevant experience and ability, availability of qualified personnel for Project Manager role

Firm’s relevant project experience and suitability of the project team. (POINT VALUE=25)

Experience with signage relocation

Experience with installations in occupied buildings

Experience with inventory and survey of existing signage

Experience on Kennesaw State University or Board Of Regents projects

Litigation record

Firm’s Experience and Special Capabilities with Task Order Services (POINT VALUE=15)

Experience providing University services

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3.4. Contents. The qualification submittal should contain the following information in the following order:

3.4.1. Statement of Interest. Briefly, tell why your firm is interested in this project.

3.4.2. Firm Description

3.4.3. Basic company information

i. Company name

ii. Address & Zip code

iii. Name, e-mail address, and telephone number of primary contact

iv. Telephone number

v. Number of years in business

vi. Work Authorization Verification Program User ID or Registration No. and Date of Authorization (see https://e-verify.uscis.gov/enroll for more information)

3.4.4. Form of ownership, including state of residency or incorporation: Is the respondent a sole proprietorship, partnership, corporation, Limited Liability Company (LLC), or other structure?

3.4.5. Describe the history and growth of your firm(s) in the Metro Atlanta area.

3.4.6. Regarding litigation with Owners, subcontractors, and design professionals: List any active or pending litigation and explain. If the firm has been involved in any other relevant litigation in the past five years, list and explain.

3.4.7. Has the firm ever failed to complete any work awarded to it or been removed from any project awarded to the firm? Explain.

3.4.8. Give three references to which your company has provided professional services of a nature and quality similar to those described herein. This reference information should include a short paragraph describing the service(s) provided, together with the following:

i. The name of the organization to which the services were provided;

ii. Project location;

iii. Dates during which services were performed; must be within the last 5 years.

iv. Brief description of project;

v. A current contact name with organizational title and the contact’s current address and telephone number. Please provide up-to-date contact information.

3.4.9. Provide a disclosure statement which will allow KSU to evaluate possible conflicts of interest. This disclosure statement requires that your firm identify any relationships that your company might have with persons not of your company who are directly involved in the decision-making process regarding this project. If your company has no conflicts of interest, your statement should affirm that as fact, and you may do so succinctly.

3.4.10. Office Submitting Qualifications

If the firm has multiple offices, the qualification statement should include information about the parent company and branch office separately. Identify the office from which project will be managed and that office’s proximity to the project site. Parent company (or general office) financial information as totals will be considered IF “parent” (or “general office”) means that it is financially responsible for the liabilities of the branch office. If the parent company is not so responsible, meaning that its financial resources are not available to the office that will perform the contract, it will be misleading to KSU to offer the financials of any office other than the one with the prospect of a contract with KSU.

3.4.11. Financial Responsibility

i. List your total annual billings for each of the past three calendar years.

ii. List the contact persons, addresses, and telephone numbers for your insurance carrier and agent.

iii. List the contact persons, addresses, and phone numbers for the firm's bonding company and agent.

iv. The Task Order Contractor is required to have sufficient bonding capacity for contracts up to five- hundred thousand dollars and a comprehensive bonding capacity of one million dollars

v. The Task Order Contractor shall have a current Contractor’s General Liability Insurance policy, and the firm shall be insurable in the following amounts: Bodily injury, including death limits of $1,000,000 for each accident. Property damage limits of $1,000,000 for each accident and $2,000,000 for the aggregate of operations. Additionally, said policy shall list the officers, members and employees of the Owner and KSU as an “additional insured”.

3.4.12. Personnel Capability

Provide general information about the firm's personnel resources, including classifications and numbers of employees along with the locations and staffing of relevant offices. Provide list of qualified and available personnel resources, identifying experience and ability for key personnel. The key personnel, at a minimum, are the project manager, and the project executive in charge. At this stage, firms may list more than one person qualified and available for the proposed Task Order Contract.

3.4.13. Firm’s Relevant Project Experience

Respondents must provide evidence of relevant project experience on University Contracts and/or projects of similar building types. Of special interest will be experience with fabricating to company/university design standards. Describe five projects in the last three years that demonstrate the capability to perform Task Order Contract services. For each project, the following information should be provided:

i. Project name

ii. Project location

iii. Dates during which services were performed

iv. Physical description (e.g., square footage, number of stories, site area, etc.)

v. Brief description of project

vi. Services performed by Task Order Contractor

vii. Owner reference

viii. In addition, respondents should submit a list of all completed projects or ongoing projects, if applicable, for KSU. Completed projects in the past five years should list the project name, KSU project manager and brief description of the project.

3.4.14. Statement of Firm’s Special Capabilities with Task Order Services This section provides each firm the opportunity to provide specific information that differentiates them from other respondents. This may include but is not limited to the firm’s fit to the projects and /or needs of KSU, any special or unique qualifications for the projects, current and projected workloads, the location(s) of office(s) to potential project locations, extent that experience and any techniques or methodologies offered by the firm that may be particularly suitable for this contract.

3.4.15. Provide non-discrimination policies and describe the firm’s record and methodologies of addressing public safety, accessibility concerns, environmental concerns, or other related concerns. This statement is limited to a maximum of two pages.

3.4.16. Additional information, not explicitly required by the RFQ, placed in the appendix will not be considered and may be grounds for rejection of the submittal.

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4. Live Presentation of “Statement of Qualifications” (Response to Request for Qualifications “RFQ”)

4.1. Effect of Shortlisting

The Selection Committee will review the qualifications submitted above and provide a shortlist of firms deemed most qualified. These shortlisted firms will be asked to participate in an interview before the Selection Committee to elaborate their qualifications virtually and to answer any questions the Selection Committee may have. The firms selected to make a presentation to the Selection Committee will be notified within the time outlined in Section 2.6, “Schedule of Events.”

4.2. Evaluation of Shortlisted Firms

Evaluative Criteria – The Selection Committee will evaluate the content of the qualification’s presentations based upon the criteria listed in the table below. The services being sought under this RFQ are considered professional in nature. Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers. Except for subsequent written notice to the shortlisted firms affected, factors to be considered in the evaluation of the technical proposal will be the following:

[EVALUATION CRITERIA TABLE PROVIDED ON NEXT PAGE]

Qualifications and experience of the proposed project team (POINT VALUE=30)

Experience of the Task Order Contractor’s Project Manager working on past projects

Quality of references about the proposed Project Manager

Proposed team’s experience with projects of similar size and type

Team’s experience with installations within and around occupied buildings

Team’s experience working on KSU projects.

Experience working on tight urban sites

Services (POINT VALUE=25)

Quality of firm’s proposed services and how well services address proposed project needs

Communication skills

Firm’s articulation of alternative approaches, demonstrating flexibility in addressing project requirements

Firm’s ability to apply in-house services to solving project issues

Management Plan for Task Orders (POINT VALUE=25)

Firm’s demonstrated ability to solve complex project issues

Firm’s approach for managing changes within the stated cost and schedule limitations

Effectiveness of firm’s subcontractor management plan

Effectiveness of quality assurance program and plan

Effectiveness of closeout plan

Effectiveness of plan for administering any other services identified by firm and offered to add value to project

Firm’s understanding of this project as part of a higher education facility that will remain in operation during services

Safety & Site Security

Quality of firm’s safety plan

Quality of firm’s logistics/staging plan

Quality of firm’s security plan

Overall Impression

Overall impression of firm’s presentation

Overall impression of firm’s suitability as a Task Order Contractor

4.2.1. Presentation Sequence

Because qualifications are to be presented virtually, with a brief synopsis to be left for Selection Committee consideration afterward, presenting firms are advised to follow the criteria given above in such manner that the Selection Committee can follow along the criteria list and take proper note of the evidence you give to demonstrate matching qualifications.

4.3. The Presentation

The presentation of the qualifications should contain information pertinent to the following points of interest:

4.3.1. Qualifications and Experience of Proposed Project Team:

· Describe your firm's proposed organization for the project management team. Your synopsis should provide an organizational chart showing the lines of responsibility and accountability. Please designate the specific people to fill the following key roles on your team:

· Task Order Contractor’s Project Manager

· Other (please describe, if applicable)

a. Please identify the person who will be the leader of your team and the principal point of contact between your firm and KSU.

4.4. Services

a. Describe a list of services that you normally provide for Signage Fabrication and Installation.

b. Occasionally, subcontractors and suppliers go bankrupt during the course of a project. What would you do to protect KSU from being affected adversely by such an occurrence?

4.5. Bonding

Describe the process to be used for providing bonding equal to 100% of the project cost of Task Orders Agreements over $100,000.00.

4.6. Management Plan

4.6.1. Describe your process for efficiently resolving issues and maintaining the project commitments. Provide specific examples demonstrating your ability to solve complex project issues without compromising your team commitments.

4.6.2. Describe your systems and procedures for controlling costs and changes during design and construction.

4.6.3. Describe systems and procedures your firm uses to manage the project schedule.

4.6.4. Provide your detailed subcontractor management plan, including contract document compliance procedures, project accounting procedures, and issue resolution.

4.6.5. Provide your quality assurance plan for Task Order Contractor services. Explain your process for ensuring quality workmanship.

4.6.6. Provide your closeout management plan for Task Order Agreements.

4.6.7. Nondiscrimination Policy

a. Describe your firm’s nondiscrimination policies, and any proposed efforts for inclusion of small, women and minority business enterprises.

b. Describe how your firm would assist KSU in assuring participation by local contractors. Include examples of other projects where you have been successful in meeting similar goals.

4.6.8. Safety and Site Security

a. Describe your safety and site logistics plan.

b. Describe your plan for working around existing operations and for site access.

4.7. Additional Conditions

4.7.1. Confidentiality of Documents: Upon receipt of “Statement of Qualifications” by KSU, the submittal shall become the property of KSU without compensation to the proponent for disposition or usage by the Owner and KSU at their discretion. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

4.7.2. Costs to Prepare Responses: KSU assumes no responsibility or obligation to the respondents and will make no payment for any costs associated with the preparation or submission of “Statement of Qualifications.”

5. Presentation Format & Final Evaluation

5.1. Qualifications Presentation Format

The time allotted to each firm for the presentation and interview will not exceed 30 minutes. The format of the firm’s presentation during the interview session is at the discretion of the firm. All members of the Selection Committee will be present during the formal interview. Firms must address any questions, prior to the interview, to the Selection Committee Chair. Firms must not contact any other members of the Selection Committee before or after the interview until after a contract is executed.

5.2. Who Should Attend?

Please limit the number of representatives of the Task Order Contractor team to no more than five people, but include at least the Task Order Contractor’s Project Manager, and those with whom KSU will interact regularly.

5.3. Things to Address at Interview

The intent of the formal interview process is to provide the Selection Committee with in-depth information from the Task Order Contractor firm in order to make a final selection of the best-suited firms for the contract.

5.4. Final Evaluation

Upon the Selection Committee’s completion of the evaluation process, the firms will be ranked in descending order of recommendation. Public notice of the results will follow, first to the shortlisted firms. Once the successful Task Order Contractors have been determined, KSU will award Task Order Contracts to multiple Task Order Contractors. KSU will develop the Form of Contract.

6. Additional Information

6.1. KSU reserves the right to withdraw this RFQ or to reject any and all submittals at any time and cancel the project if, in the sole discretion of KSU, continuation is deemed not to be in the best interest of Kennesaw State University.

6.2. In addition to KSU’s general right to reject all submittals, a submittal may be rejected if the submittal contains false or misleading statements or references that, in the sole judgment of the Selection Committee, do not support an attribute or condition possessed by the firm and, in the sole judgment of the Selection Committee, such statements were intended to mislead the Selection Committee in its evaluation of the submittal.

6.3. The Selection Committee reserves the right in its sole discretion to waive minor irregularities and to accept or reject any or all submittals.

6.4. The Board of Regents of the University System of Georgia is the governing body of Georgia's public colleges and universities. It is Board policy that small and minority business enterprises have a fair and equal opportunity to participate in the process. The Board of Regents encourages both small and minority business enterprises to compete for and receive contracts for goods and services with the Board of Regents and with other contractors doing business with the Board of Regents. Please contact the Office of Business Development by e-mail at BusinessDevelopment@usg.edu.

6.5. The execution of a contract by KSU with a firm is contingent upon the firm certifying to the Owner and Kennesaw State University that the firm will provide a drug-free workplace for the firm’s employees during the term of the contract as required by the “Drug-Free Workplace Act” (O.C.G.A. §50-24-1). The submission of a response to the RFQ serves as such certification.

6.6. All submittals, together with any supporting material submitted by the firm, become the property of the Owner and KSU and may be retained, destroyed, or otherwise disposed of at the convenience of the Owner and/or KSU. All submittals, if retained by the Owner and/or KSU, become a matter of public record when final negotiations are completed.

6.7. By providing a submittal, each firm agrees not to request access to another firm’s submittals until after a contract has been executed, or the RFQ has been withdrawn.

6.8. By providing a submittal, each firm agrees that the Owner and Kennesaw State University will have the right to use any or all ideas or concepts presented in any submittal without restriction and without compensation to the firm.

6.9. Equal Employment Opportunity: During the performance of this Contract, the Task Order Contractor agrees as follows: The Task Order Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, place of birth, or physical handicap. Task Order Contractor must have a history of being non-discriminating and will not discriminate on the basis of race, creed, color, sex, or national origin in any of its employment practices, or procurement practices with respect to the workforce of the firm, or procurement services in connection with this project. An affirmative action plan must be maintained for both work force and procurement practices.

6.10. Firms interested in taking advantage of the Georgia income tax incentives provided for by the Official Code of Georgia Annotated (O.C.G.A. §48-7-38), relative to the use of minority subcontractors in the performance of contracts awarded by the State of Georgia, should contact the office referenced below:

Georgia Entrepreneur & Small Business Coordinating Network http://www.georgia.org/Business/SmallBusiness/

[END OF REQUEST FOR QUALIFICATIONS]

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