Kosher 4th Qtr FY 26 LETTER.doc
DOC document 126 KB Posted
- Attached to
- FCI McDowell 4th Qtr FY 26 KOSHER
- Solicitation number
- 15B12226Q00000017
About this file
This is a solicitation letter for kosher food products required by the Federal Correctional Institution McDowell for the fourth quarter of fiscal year 2026. The solicitation is issued by the Department of Justice Bureau of Prisons and carries solicitation number 15B12226Q00000017. Vendors are required to submit bids via email to jriffe@bop.gov with pricing that must account for specified case counts; if quantities differ from posted amounts, bidders must provide calculations showing the adjusted price to match posted quantities alongside their actual case count and pricing. Evaluation criteria emphasize past performance and delivery schedule with greater weight than overall price, and the agency explicitly reserves the right to place vendors on a "do not award" list for subsequent quarters if they submit expired products, fail to meet specifications, or demonstrate poor warehouse coordination and communication.
The solicitation establishes strict compliance requirements, warning that any past performance issues documented during the current quarter will result in automatic bid rejection for future solicitations without individual line item consideration. Vendors must handle rejected items respectfully upon warehouse notification, and the agency indicates that unprofessional communication will result in exclusion from bidding in the following quarter. These terms reflect the agency's prioritization of reliability and product quality in the kosher food supply chain for the correctional facility.
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Other files
| File | Type | Posted |
|---|---|---|
| 4th Qtr FY 26 KOSHER Abstract.pdf | ||
| 4th Qtr FY 26 KOSHER RFQ.pdf |
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Text version
Federal Bureau of Prisons Federal Correctional Institution, McDowell
P. O. Box 1029
Welch,, West Virginia 24801
Telephone: (304) 436-7300 May 14, 2026
RE: 15B12226Q00000017
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Kosher. This solicitation is due in the Contracting Office no later than 1:00 P.M. EST, May 22, 2026.
All products delivered must have a shelf life of 90 days from date delivered to FCI McDowell.
The following MUST be completed before your offer can be accepted:
Representations and Certifications (FAR 52.212-3). Each offeror is required, per 52.212-3, to complete representations and certifications via the On-line Representations and Certifications Applications (OCRA) at www.sam.gov All offerors MUST be capable of and comply with FAR 52.204-7, Central Contractor Registration (Oct 2003) and FAR 52.204-6 Data Universal Numbering System (DUNS) Number (Oct 2003). Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 23, 24, and 30 a-c of SF 1449 and continuation sheets. Please include your telephone number in block 17a. Original signatures are required on bids submitted.
The Government shall award by line item to the lowest responsive/responsible bidder. Award will be acceptance of our offer; therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to bidding on the item(s). DO NOT CHANGE THE ITEM DESCRIPTION OR THE UNIT OF ISSUE. Do not use phrases such as “Minimum award amount”, “All or none”, and any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT REJECTING PART OR ALL OF THE BID SUBMITTED. All offerors that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are to be made to the FCI McDowell Warehouse. Deliveries will be accepted weekly on an as needed basis.
The completed package should be sent to:
Federal Correctional Institution - McDowell
PO Box 1029
101 Federal Drive
Welch, WV 24801
Attn: Joe Riffe, Supervisory Contract Specialist
Hand carried bids must be brought to the Front Lobby Area at the above stated address no later than 1:00 P.M. EST, May 22, 2026. Bids may be faxed to 304-436-7389 or emailed to jriffe@bop.gov.
Thank you for your interest, and if you have any questions, please do not hesitate to contact me at 304-436-7386.
Sincerely, /s/ Joe Riffe
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