RFQ KOACO2RL037.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is solicitation number KOACO2RL037 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, Fac 2005-60, Effective 26 Jul 2012.

This Brand Name or Equal requirement is a Total Small Business Set-Aside with a primary NAICS of 339940.

Offers are due by 1:00 p.m. Eastern on 17 August 2012.

Point of Contact (POC): Christopher Bennett Phone Number: 614-701-2744 Fax Number: 614-701-2918 e-mail address: christopher.bennett@dfas.mil

E-mail quotes are acceptable and preferred.

Furnish quotes to the POC on or before the closing time listed in this RFQ.

Requirement:

STATEMENT OF NEED (SON)

Whiteboard Systems

Defense Finance and Accounting Service (DFAS) Limestone (LI)

1.0 INTRODUCTION: The purpose of this proposal is to provide the Defense Finance and Accounting Service Limestone (DFAS-LI) with whiteboard systems in five conference rooms.

2.0 SCOPE OF WORK: The scope of the contract is to obtain five (5) SB885ix-SMP SMART Board Interactive whiteboard systems with UX60 Projector and SMART Meeting Pro Software to include installation at the site.

3.0 GENERAL REQUIREMENTS: The minimum general salient features are listed below:

Whiteboard features:

- Active Screen Area 74”Wx46 ¼”H

- Touch and gestures, perform mouse functions with your finger, write and erase digital ink with a pen tray pen or the eraser

- Multitouch capabilities

- Pen Tray

- Touch resolution 4000x4000

- Screen surface, hard-coated steel surface compatible with dry-erase markers and easily cleaned

Projector features:

- WXGA 1280x800

- Single chip DLP technology

- Brightness, estimated 2000 lumens in 230 W mode, estimated 1500 lumens in 190 W mode

- Lamp life, 2500 in 230 W mode, 4000 in 190 W mode

- Aspect ratio, 16:10 with support for 16:9, and 5:4 and 4:3 with source image scaling

- Contract ratio, 2000:1

- HDTV and HD ready

- VGA, S-video, Composite video and HDMI capable

Five (5) micro VGA cables (no audio) needed for installation – 25’ length

SMART Certified Installer is highly preferred.

4.0 PERIOD OF PERFORMANCE: Delivery and installation of order at the address listed in GPOC section below will be 30 days ARO.

5.0 GOVERNMENT POINT OF CONTACT (GPOC) : The GPOC will act as the on-site technical point of the contract for the Government. They will initiate repair and replacement request and monitor performance of goods.

The GPOC’s authority is limited to technical issues and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer Representative.

The Government Point of Contact (GPOC) for this order is listed below:

Mike Kinney Defense Finance Accounting Service (DFAS)-LI

27 Arkansas Rd Limestone, ME 04751 Telephone: (207) 328-1107

Email: michael.kinney@dfas.mil

6.0 INVOICES: Payment will be made in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, and date. Invoices will be submitted to the COR/GPOC (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Reference clause 252.232.7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer.

7.0 SECURITY INFORMATION : Vendor is to contact the GPOC a minimum of two days in advance of the installation date and provide the names of employees requiring building access for the installation of the systems.

(End Statement of Need)

Evaluation: The factor used to evaluate offers will be price. Price will be evaluated using price analysis techniques. A single award will be made to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government.

Please include a cost breakdown (labor, shipping, cables, materials, etc.) with your quote.

CLIN Description Manufacturer Part/Model Number Qty U/P Total Installed

Price

0001 Whiteboard System 5 $ $

If quoting an equal item please include all pertinent information about the product (manufacturer, specifications, etc.) in your quote.

Provisions and clauses: The following are included in this solicitation and will be included in the resulting award (if applicable, not all inclusive of clauses/provisions that will be in the contract).

52.211-6 Brand Name or Equal.

52.212-1 Instructions to Offerors -- Commercial.

52.212-2 Evaluation—Commercial Items.

52.212-3 Offeror Representations and Certifications -- Commercial Items, with their offer. ORCA Certifications must be completed.

52.212-4 Contract Terms and Conditions -- Commercial Items.

52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Deviation).

52.225-1 Buy American Act—Supplies.

52.252-2 Clauses Incorporated by Reference.

52.252-6 Authorized Deviations in Clauses.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

DFAS 52.204-9000 "REPLACEMENT OF PAPER DOCUMENT DISTRIBUTION WITH ELECTRONIC

DOCUMENT ACCESS (EDA)” (June 2012)

Copies of DFAS contracts and modifications are available on the Electronic Document Access (EDA) website at http://eda.ogden.disa.mil. The website provides access information as well as EDA Help Desk Support.

(END OF CLAUSE)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIO NS (JUN 2012)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s).

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

DFAS 52.223-9000, “ENVIRONMENTALLY PREFERABLE PRODU CTS” (June 2012)

The Environmentally Preferable Products clause is included in this contract to articulate the Government’s policies on Green Contracting. FAR 23.403 sets forth the Federal Government’s policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines (CPGs). The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products. EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered.

Executive Order 13423 (January 24, 2007) required federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. Moreover, it required that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services.

Executive Order 13514 (October 5, 2009), required federal agencies to analyze internal processes and revise reporting requirements in order to achieve such results as improvement of water use and efficiency, promoting pollution prevention and elimination of waste. But more particularly as related to procurement, an emphasis was placed on efforts to advance sustainable acquisitions to ensure that 95 percent of new contract actions including task and delivery orders, for products and services with the exception of acquisition of weapon systems, are energy-efficient (Energy Star or Federal Energy Management Program (FEMP) designated), water-efficient, bio-based, environmentally preferable (e.g., Electronic Product Environmental Assessment Tool (EPEAT) certified), non-ozone depleting, contain recycled content, or are non-toxic or less-toxic alternatives, where such products and services meet agency performance requirements.

§ 1. Mandatory Use of Paper and Other Products with Recycled Content.

(a) All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content.

(b) The contractor, by responding to this solicitation, affirmatively acknowledges that it will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this solicitation the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items.

§ 2 Notice of Green Alternatives in Offerors’ Product/Service.

(a) When offering a product or service that contains “Green” components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote or proposal.

(b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products.

§ 2 Affirmative Duty of Contractors to Adhere to Green Contracting Policy.

(a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging.

(b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services.

(END OF CLAUSE)