ST. JOSEPH COUNTY

DEPARTMENT OF INFRASTRUCTURE,

PLANNING & GROWTH

DIVISION OF PUBLIC WORKS

ROOM 732, COUNTY-CITY BUILDING

227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601

PHONE: (574) 235-7800 FAX: (574) 235-5057

CONTRACT DOCUMENTS & SPECIFICATIONS

CONTRACT NO.: SW-92602

CONTRACT NAME: KNOLLWOOD DRAINAGE IMPROVEMENTS AT

THE INTERSECTION OF GREENWAY DR. AND BAYWOOD LN.

BIDS DUE: September 15th , 2026

Date: August 28th , 2026

CONTRACT INFORMATION

TABLE OF CONTENTS

SW-92602 KNOLLWOOD DRAINAGE IMPROVEMENTS AT THE INTERSECTION

OF GREENWAY DR. AND BAYWOOD LN.

This book shall be examined to determine that each page set out in the Contract Information

Table of Contents is attached, legible, and current.

No. of Pages

Contract Proposal 3

Form 96 (Revised 2013) 6

Special Provisions 15

Insurance Provisions 3

Bidder’s Checklist 1

Road-Construction Contract 1

Payment Bond 1

Performance Bond 1

Maintenance Bond 1

CONTACT FOR CONTRACTORS

COUNTY ENGINEER: Sky K. Medors, P.E. PHONE: (574) 235-7800

E-MAIL: smedors@sjcindiana.gov

QUESTIONS & ADDENDUM

All questions regarding the project must be submitted via email prior to 12:00 PM on

Wednesday, September 9th , 2026. Any required addendum will then be emailed to all quoting contractors by 5:00 PM the following day.

PLANNING & ZONING | PUBLIC WORKS | SURVEYOR | DRAINAGE | ENVIRONMENTAL | ECONOMIC DEVELOPMENT

227 W. Jefferson Blvd. | 7th & 11th Fl. | South Bend, IN 46601

P: (574) 235-7800 | F: (574) 235-5057

DEREK D. DIETER

County Surveyor

SKY K. MEDORS, P.E.

County Engineer

WILLIAM S. SCHALLIOL, ESQ.

Executive Dir. of Economic Development

SHAWN A. KLEIN, AICP

Executive Dir. of Area Plan Commission DEPARTMENT OF INFRASTRUCTURE, PLANNING & GROWTH

BOARD OF COMMISSIONERS

CARL H. BAXMEYER

District 1

RAFAEL MORTON

District 2

ANTHONY “TONY” HAZEN

District 3

REQUEST FOR BIDS FOR THE

KNOLLWOOD DRAINAGE IMPROVEMENTS AT THE INTERSECTION OF GREENWAY DR. AND

BAYWOOD LN. IN ST. JOSEPH COUNTY

AUGUST 28, 2026

St. Joseph County Department of Infrastructure, Planning & Growth hereby requests a bid for all labor, equipment, and materials for the stormwater drainage improvements at the intersection of Greenway Dr.

and Baywood Ln. in St. Joseph County.

Your sealed bid is due by 5:00 p.m. local time, Tuesday, September 15th , 2026, to

ST. JOSEPH COUNTY REDEVELOPMENT COMMISSION

COUNTY-CITY BUILDING, COUNCIL CHAMBERS, 4TH FLOOR

227 WEST JEFFERSON BOULEVARD

SOUTH BEND, INDIANA 46601

Project Memorandum:

This project includes, but is not limited to, the removal of curb, excavation of pavement and earth, installation of permanent erosion control measures, installation of curb, replacement of pavement, and placement of a PCCP drive. A Bid Form for all line items, including the Engineer’s best estimate of quantities, is attached to this request for bid. This form shall be submitted with the bid. All costs associated with the project shall be reflected in the appropriate pay item. Preliminary plans are included for reference. All items shall be performed in accordance with the applicable INDOT Standards and

Specifications unless noted in the Prevailing Specifications and Design & Construction Standards attached.

If you have any questions, please contact Martin Estrada Jr, PE from Christopher B. Burke Engineering LLC at (574) 282-8001 or via email mestrada@cbbel-in.com.

Sincerely, Sky K. Medors, P.E.

County Engineer

Page | 2

ST. JOSEPH COUNTY, INDIANA

DEPARTMENT OF ECONMIC REDEVELOPMENT

BID

PROJECT: KNOLLWOOD DRAINAGE IMPROVEMENTS AT GREENWAY DR. AND

BAYWOOD LN.

ITEM

# ITEM QTY UNIT

UNIT

PRICE PRICE

1 CONSTRUCTION ENGINEERING 1 LS

MOBILIZATION AND

DEMOBILIZATION 1 LS

3 TREE, MULTISTEM, 4 - 8 IN., REMOVE 1 EACH

4 PCCP APPROACH, REMOVE 19 SYS

5 CONCRETE CURB, REMOVE 507 LFT

6 EXCAVATION, COMMON 653 CYS

7 SILT FENCE 118 LFT

DRYWELL, INSPECTION AND

CLEANING (UNDISTRIBUTED) 2 EACH

9 INLET PROTECTION 3 EACH

MAINTENANCE OF EROSION

CONTROL DEVICES 1 LS

COMPACTED AGGREGATE NO. 53

BASE 368 TON

12 MILLING, HMA, 2 IN. 3514 SYS

13 HMA SURFACE, TYPE B 387 TON

14 ASPHALT FOR TACK COAT 3514 SYS

PORTLAND CEMENT CONCRETE

PAVEMENT 956 SYS

CURB AND GUTTER, CONCRETE,

ROLL CURB, 24 IN. 296 LFT

CURB, CONCRETE, STRAIGHT CURB, 6

IN. 257 LFT

18 PCCP FOR APPROACHES, 6 IN. 60 SYS

RESTORATION, 4 IN. TOPSOIL AND

SOD 149 SYS

20 LANDSCAPING, MULCH BED 20 CYS

FLEXAMAT WITH INDOT TYPE "U"

SEEDING 344 SFT

22 MAINTENANCE OF TRAFFIC 1 LS

CONSTRUCTION ESTIMATE TOTAL

CONTRACTOR NAME:

ADDRESS: CITY/STATE/ZIP:

TELEPHONE #

Page | 3

FAX#

E-MAIL: SUBMITTED:

DATE: TITLE:

Rev. 07/27/2025

PART I

(To be completed for all bids. Please type or print)

Date (month, day, year):__________________________

1. Governmental Unit (Owner):___________________________________________________________

2. County :___________________________________________________________________________

3. Bidder (Firm):_______________________________________________________________________

Address:___________________________________________________________________________

City/State/ZIPcode:__________________________________________________________________

4. Telephone Number:__________________________________________________________________

5. Agent of Bidder (if applicable):__________________________________________________________

Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of _____________________________________________________________________

(Governmental Unit) in accordance with plans and specifications prepared by _____________________________

_________________________________________________ and dated _____________________ for the sum of

The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page.

If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the governmental unit. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment.

The contractor and his subcontractors, if any, shall not discriminate against or intimidate any employee, or applicant for employment, to be employed in the performance of this contract, with respect to any matter directly or indirectly related to employment because of race, religion, color, sex, national origin or ancestry.

Breach of this covenant may be regarded as a material breach of the contract.

CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS

(If applicable)

I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory obligation to use steel products made in the United States (I.C. 5-16-8-2). I hereby certify that I and all subcontractors employed by me for this project will use U.S. steel products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments.

CONTRACTOR'S BID FOR PUBLIC WORK - FORM 96

State Form 52414 (R2 / 2-13) / Form 96 (Revised 2013) Prescribed by State Board of Accounts

ACCEPTANCE

The above bid is accepted this _____________ day of _________________, ________, subject to the following conditions: _______________________________________________________________________

Contracting Authority Members:

PART II

(For projects of $150,000 or more – IC 36-1-12-4)

Governmental Unit: ___________________________________________________________

Bidder (Firm) ___________________________________________________________

Date (month, day, year): _______________________________________________________

These statements to be submitted under oath by each bidder with and as a part of his bid.

Attach additional pages for each section as needed.

SECTION I EXPERIENCE QUESTIONNAIRE

1. What public works projects has your organization completed for the period of one (1) year prior to the date of the current bid?

Contract Amount

Class of Work

Completion Date

Name and Address of Owner

2. What public works projects are now in process of construction by your organization?

Contract Amount

Class of Work

Expected Completion

Date

Name and Address of Owner

3. Have you ever failed to complete any work awarded to you? _______________ If so, where and why?

4. List references from private firms for which you have performed work.

SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE

1. Explain your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the governmental unit to consider your bid.)

2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor.

3. If you intend to sublet any portion of the work, state the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the governmental unit in the event that you subsequently determine that you will use a subcontractor on the proposed project.

4. What equipment do you have available to use for the proposed project? Any equipment to be used by subcontractors may also be required to be listed by the governmental unit.

5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed.

SECTION III CONTRACTOR’S FINANCIAL STATEMENT

Attachment of bidder’s financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the governing body awarding the contract must be specific enough in detail so that said governing body can make a proper determination of the bidder’s capability for completing the project if awarded.

SECTION IV CONTRACTOR'S NON – COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale.

SECTION V OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION

CONTAINED IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.

Dated at ____________________ this ______________ day of __________________, _______

(Name of Organization)

By________________________________________________________

(Title of Person Signing)

ACKNOWLEDGEMENT

STATE OF ______________________)

) ss

COUNTY OF_____________________)

Before me, a Notary Public, personally appeared the above-named _________________________________ and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to before me this ____________ day of ___________________, ________.

Notary Public

My Commission Expires:_____________________

County of Residence:________________________

Part of State Form 52414 (R2 / 2-13) / Form 96 (Revised 2013)

BID OF

(Contractor)

(Address)

FOR

PUBLIC WORKS PROJECTS

OF

Filed ________________________________, _______

Action taken __________________________________

SPECIAL PROVISIONS:

KNOLLWOOD DRAINAGE IMPROVEMENTS

I. PROJECT DESCRIPTION

This project includes, but is not limited to, the excavation of the intersection at Greenway

Dr. and Baywood Ln., the installation of curb, the replacement of a HMA approach with

PCCP, the replacement of the HMA intersection with PCCP, and the installation of permanent erosion control measures, and the restoration of disturbed areas.

II. COUNTY SPECIFICATIONS

The COUNTY SPECIFICATIONS of St. Joseph County, Indiana adopted as amended, on March 18th, 1975 and revised August 17th, 1989 are to be used in this project, along with the current applicable Indiana Department of Transportation Standard

Specifications, including Recurring Special Provisions and/or Supplemental

Specifications dated 2020 and the current List of Approved or Pre-Qualified Materials.

III. STARTING AND COMPLETION DATE

The work under the Contract shall be substantially complete within 45 calendar days of the Notice to Proceed and ready for final payment within 15 calendar days of substantial completion. Substantial completion shall consist of all intersection, curb, approach, milling & resurfacing, removal of traffic control devices, and Flexamat work. Substantial completion does not include topsoil & sod, landscaping, or removal of temporary erosion control devices. Final Completion shall consist of all remaining work and any items identified by the ENGINEER that are not satisfactory. Any deviation by the

CONTRACTOR, from this schedule, shall be submitted in writing, and approved by the

ENGINEER in writing, before implementation.

IV. PLANS

The contract plans for SW-92602 KNOLLWOOD DRAINAGE IMPROVEMENTS AT

GREENWAY DR. AND BAYWOOD LN. consist of 11 Sheets, applicable Standards to be used in conjunction with the STATE (INDOT) and COUNTY SPECIFICATIONS, latest editions, and these SPECIAL PROVISIONS.

V. PROJECT ENGINEER / SUPERVISOR

A. Prevailing Specification: 105

B. Additions:

1. The Project Engineer / Supervisor (PE/S) is the County's point of contact for the Contractor for this project. Coordinate all communication with the

County through the PE/S.

2. The PE/S has the authority to issue a stop work order in the event the

Contractor fails to meet project requirements or is not in compliance with the Contract. The PE/S will inform the contractor's onsite foreman, work must be stopped, noting the time and contacting the Contractor's assigned contact. Any work performed after the time noted, will be performed at no cost to the County.

3. A Preconstruction Meeting will be scheduled prior to the Notice to Proceed.

The Contractor shall provide the PE/S with the following at the meeting: a complete and accurate schedule, a list of contacts including the superintendent, foreman, list of subcontractors with designated project foreman, emergency contact numbers, concrete mix designs, a copy of the

Contractor’s Quality Control Plan for the project, maintenance of traffic plan, and proposed hauling routes that will be utilized.

VI. LIQUIDATED DAMAGES AND RETAINAGE

A. County Specifications & Prevailing Specifications: 108.08 & 108.09

B. Additions:

1. Retainage – The county will retain five percent [5%] of each payment earned and five percent [5%] of all Change Order work.

2. The county will keep Liquidated Damages at a rate of $500.00 for each calendar day beyond the Final Completion Date or after 10 calendar days from the date of the punch list.

3. In the event Liquidated Damages exceed the retainage withheld by the

County, the Contractor shall then be held in default, and no additional monies will be paid to the Contractor except by written release of Surety underwriting the Performance Bond.

4. The Contractor shall have 10 calendar days from the date of the Punchlist to complete the Punchlist items and remove all construction signage. If the

Contractor fails to complete the Punchlist and remove all construction signage within the 10 calendar days, the County will assess liquidated damages until complete.

VII. INSURANCE

A. Prevailing Specifications: Attached County Insurance Requirements

B. Additions:

1. Bidder’s attention is drawn to the Insurance provisions set out in Page I-1 through I-3, also attached.

2. Final Contract documents will not be processed for the successful bidder until all insurance policies or binders are received by the County. The completion date will not be extended for Contractor delays in submitting necessary paperwork.

3. No work shall commence until the Contractor submits all necessary paperwork including Schedule, Insurance, Contract, Payment, Performance

Bond, and a five-year Maintenance Bond.

VIII. BIDDING REQUIREMENTS AND CONDITIONS

A. Prevailing Specification: 102

B. Additions:

1. The Bidder will be required to be pre-qualified and follow the bidding requirements as set out in Section 102.01 of the 2024 INDOT Specifications and as currently revised.

2. Upon award, the PE/S shall submit the Contract Documents to the

Contractor. Contract Documents include the Contract, Payment, Performance Bond, and a five-year Maintenance Bond, with amounts equal to 100% and 10% of the awarded contract respectively. Refer to attached

Contract and Bond documents for more information.

3. Bidder’s attention is drawn to the attached “Bidder’s Checklist.” The Bidder is required to return a fully executed “Bidders Checklist” with their bid; the checklist is considered part of the required bid documents.

IX. SUBLETTING OF CONTRACT

A. Prevailing Specification: 108.01

B. Additions:

1. All Sub-Contractors shall be approved in writing prior to the commencement of work.

2. The Contractor shall perform with its own organization Contract work amounting to not less than fifty percent [50%] of the total original contract price.

X. WAGE RATES

A. Prevailing Specification: None

B. Additions:

1. Awarding agencies require that all Contractors and Sub-Contractors awarded Public Works Contracts file a schedule of wages to be paid on the

Project before any work is performed. This usually takes the form of a

Contractor or Sub-Contractor submitting a list of labor classifications and rates of pay to the awarding agency.

2. Successful bidder is required to submit Form 347, Weekly Payroll to the

County within 10 days of the applicable payroll date throughout the duration of the Contract.

XI. UTILITIES AND PERMITS

A. Prevailing Specifications: 105.06, 107.02, 107.20

B. Additions:

1. Coordination with various utilities regarding their facilities may be necessary and it shall be the Contractor’s responsibility to initiate and maintain this coordination.

XII. PAYMENT

A. Pay items described in the specifications are for both projects unless explicitly described for one of the projects.

B. The quantities shown in the bid documents are believed to be sufficient to complete the specified work; however, they are approximate and are shown for the purpose of comparing bids. Payment to the Contractor will be made only for those quantities of work completed and accepted in accordance with the specifications. Major work changes made in the field must be submitted for approval on a field order form, prior to the commencement of work, or the PE/S must sign the Contractor’s daily work report on the day the work is performed. Minor changes in existing items must be reviewed by the PE/S in the field and documented on the daily report.

C. Payment for the various items of the contract shall be complete and final according to the PE/S. Payment for all materials, tools, equipment, overhead and profit for the item shall be completed on a progress pay estimate processed at a two [2] week minimum basis. Payment shall be determined from weight tickets or shipping bills furnished by the Contractor for each shipment of material to the project, and upon field measurements as agreed upon by the Contractor and the PE/S.

XIII. STREET CLEANING

A. Dust Control shall be in accordance with the requirements of Section 107.08(b) of the INDOT Standard Specifications and as follows:

1. The CONTRACTOR shall provide effective dust control in all phases.

Loader-mounted pick-up, power sweepers, or other types of pull type models shall be used in all phases of street cleaning.

2. Street cleaning will not be paid for directly but shall be included in the cost of various items of the contract.

XIV. LOAD RESTRICTIONS

Legal load restrictions shall be complied with on public roads beyond the limits of the project. A special permit will not relieve the CONTRACTOR of liability for damage which may result from the moving of equipment.

The operation of equipment of such weight or so loaded as to cause damage to structures or the roadway or to any other type of construction will not be permitted. No loads will be permitted on concrete pavement, concrete bases, or structures before the expiration of the curing period. The CONTRACTOR shall be responsible for all damage done by the

CONTRACTOR, its employees, agents, or SUBCONTRACTORS.

This requirement will serve as written notice that hauling or handling of materials on completed or partially completed structures, pavement structures, or paved shoulders in excess of legal weight limits will not be permitted unless approved in advance of the operation. Approval shall be obtained from the authority having jurisdiction over the structures, pavement structures, or paved shoulders.

XV. CONTROL OF MATERIAL

A. Prevailing Specification: 106

B. Additions:

1. The CONTRACTOR may be required to furnish a complete statement of the origin, composition, and manufacture of any or all materials to be used in the construction of the work together with samples, which may be subjected to the tests provided for in these specifications to determine their quality and fitness for the work.

C. Approved or Pre-Qualified Materials.

1. Certain materials and equipment require pre-approval by brand name or source of manufacture. These lists of approved materials, equipment and sources are maintained by INDOT as provided in the specifications and may be obtained from the Contract Services Section of INDOT.

2. The materials used shall be those prescribed for the several items which constitute the finished work and shall comply with all the requirements for such materials in accordance with this specification and Section 900 of the

Standard Specifications. In any combination of materials, even though the individual components meet the specifications, such combination shall also meet the specifications and produce the required results. Failure to do so will be cause for rejection.

3. Approval of a material at its source will not necessarily constitute acceptance of materials from that source. All materials tested at the source may be subjected to further testing from production to after incorporation into the work. Approval will be based on the results of tests made nearest to incorporation into the work. Material tested prior to incorporation into the work and not in accordance with the requirements will be rejected. Material tested after incorporation into the work and not in accordance with the requirements will be governed by the General Conditions and Contract

Documents.

4. If a material from a source has continued approval as shown by 5 or more consecutive tests, it may, if permitted, be put on an immediate usage basis and while on that bases may be incorporated into the work prior to the receipt of test results. If any subsequent test reveals non-conformance with the specifications, material from that source shall be removed at once from the immediate usage basis and shall not be used until tests indicate conformance. If, after any test showing non-conformance, 5 or more consecutive tests show conformance, the material may be restored to an immediate usage basis.

5. If material on an immediate usage basis has been incorporated into the work and later is found as not being in accordance with the specifications, the

ENGINEER may, in accordance with the General Conditions and the

Contract Documents, require its removal from the work or permit it to remain. If permitted to remain, the appropriate contract unit price will be reduced.

6. All packaged materials shall be marked plainly showing the amount and nature of contents and shall be delivered intact.

7. If the CONTRACTOR elects to supply materials other than structural steel which require on-site sampling or testing as they are manufactured in out-of-state manufacturing plants located more than 160 km (100 mi.) outside of State line, the CONTRACTOR shall provide the sampling or testing services required. No additional payment will be made for such services.

Such services shall be conducted by a Department-approved testing laboratory.

D. Materials Records

1. Documentation of Material Delivery: The CONTRACTOR shall provide a copy of each delivery ticket and certifications, if required, to the

ENGINEER not later than the next business day. If providing this information on the next business day is not possible, the CONTRACTOR and the ENGINEER will agree upon other arrangements for the receipt of the necessary documentation prior to the event.

2. Delivery Ticket Information: The material delivery ticket shall include an itemized quantity of all materials delivered, the date of delivery, and the contract number. The material delivery ticket shall document the source of supply and source code if known and shall contain information necessary to obtain a basis for use as required by Department specifications. All required certifications shall be in accordance with 916 or as directed.

3. Payment Procedures: If the CONTRACTOR does not provide the necessary documentation for the materials, such materials will not be paid for. The

ENGINEER will notify the CONTRACTOR of those materials held from the estimate with the justification for withholding payment. If corrective action has not been taken within six weeks of the material delivery to the project site, the entire estimate payment may be withheld.

4. Samples, Tests, Cited Specifications

5. All tests of materials will be made in accordance with the methods described or designated in these specifications. When tests are made at places other than the laboratory, every needed facility shall be furnished for the verification of all scales, measures, and other devices which are used.

E. Plant Inspection

1. The ENGINEER may undertake the inspection of materials at the source.

2. If plant inspection is undertaken, the following conditions shall be met:

i. The ENGINEER shall have the cooperation and assistance of the

CONTRACTOR and the material supplier. All reasonable facilities to assist in determining whether the materials meet the requirements of the specifications shall be furnished without additional payment.

ii. The ENGINEER shall have entry at all times to such parts of the plant as may concern the manufacture or production of the materials being furnished.

iii. Adequate safety measures shall be provided and maintained.

F. Material Acceptance

1. All aggregate, concrete, and asphalt materials used for the project shall be produced from an INDOT approved source. The CONTRACTOR shall submit the names and addresses of the suppliers of these materials for the project to the ENGINEER at the preconstruction conference. Prior to delivery, the CONTRACTOR shall submit to the ENGINEER a copy of the

INDOT certification for each material supplier.

2. Aggregate acceptance shall be based on material certification from an

INDOT approved source.

G. Material Thickness and Conformance

1. All pavement thickness and miscellaneous item(s) thickness shall be constructed to reasonably close conformance to the specified thickness.

Payment will be made according to exact thickness provided, but not in excess of the specified thickness.

H. Storage of Materials

1. Storage of Materials shall be such that will ensure the preservation of their quality and fitness for the work. When considered necessary, materials shall be placed on raised, clean platforms, constructed of wood or other hard-surfaced material and under cover. Stored materials shall be located to facilitate proper inspection. Materials to be used for all contracts shall be stored separately and intact and, after being tested for such work, shall not be used for other purposes except with permission, unless otherwise approved.

2. The portion of the right-of-way not required for public travel may be used for storage purposes and for placing the CONTRACTOR’s plant and equipment, subject to requirements set out in 107.08 and only by written request. Approval will be based on compliance with 107.08 and the

CONTRACTOR’s proposed procedure for re-establishing vegetation in the affected area to its original condition or better. Except as provided in 105.07 and except where necessary for drainage, if storage limits are shown on the plans, the right-of-way within such storage limits will be available for construction operations and storage of materials. Private property shall not be used for storage purposes without written permission of the OWNER or lessee. If requested, copies of such written permission shall be furnished.

All storage sites shall be restored to their original condition with no additional payment. This shall not apply to the stripping and storing of topsoil, or to other materials salvaged from the work.

XVI. SAMPLING AND TESTING

A. Prevailing Specifications: 106, 401

B. Additions:

1. Quality control sampling and testing shall be the sole responsibility of the

Contractor and shall be completed by an independent qualified testing agency.

2. Quality control sampling and testing will be required for compaction testing of all backfill placed in sidewalk and approach subgrades.

3. Concrete sampling and testing for quality control will be required for all concrete. Air content test, slump test, 7-day and 28-day compression cylinders shall be provided for each 25 cubic yards of concrete utilized for driveways and sidewalks.

4. Earthwork:

i. Density shall be determined by AASHTO T-99 as modified by

Section 203.24 of the State Specifications using Method A and

Method C for granular material.

ii. The minimum soil compaction requirements for backfill material and pavement subgrade will be as follows:

(i) Subgrade under pavement, and curbs (existing and future) - 100%

(ii) Topsoil used in all but the top 6-inches of fill in the areas specified - 90%

(iii) Existing ground receiving fills - 100%

(iv) Backfill in pipe and conduit trenches under pavement and curbs - 100% (existing and future)

(v) Backfill in pipe and conduit trenches in easement and open - 95% Areas (existing and future)

(vi) All other areas receiving fill, unless otherwise noted

- 100%

5. Compaction Testing Frequency:

i. A minimum of one (1) Compaction Test will be required on the backfill for the culvert installation.

ii. Location of Compaction Tests will be selected by the PE/S.

6. Asphalt testing as prescribed in INDOT Section 401.16

7. Contractor shall provide copies of each sampling and testing report to the

County/Engineer as soon as said samplings and reports are available.

Failure to provide these reports in a timely manner shall permit the

County/Engineer to withhold payment until such time as the reports are received.

8. Neither observations by the Owner nor inspections, tests or approvals by others shall relieve Contractor from Contractor’s obligations to perform the

Work in accordance with the Contract Documents.

9. Quality Control sampling and testing shall be the sole responsibility of

Contractor and will not be paid for directly, but the cost thereof shall be included in the cost of other items of the Contract.

XVII. CONSTRUCTION ENGINEERING

A. Prevailing Specification: 105.08

B. Additions:

1. This work shall include the work described in the INDOT Standard

Specifications for both Construction Engineering and Production Staking and shall include all work necessary to support construction of the proposed plans. This pay item shall also include detailed record drawings provided by the CONTRACTOR to the ENGINEER for approval as soon as the project is completed. Any addition, deduction, change in length, location, elevation, slope, or alignment shall be shown in red next to the original.

2. This item will not be measured directly but shall be paid as a percentage of accepted work completed.

CONSTRUCTION ENGINEERING ……….…………………………………………. LS

XVIII. MOBILIZATION AND DEMOBILIZATION

A. Prevailing INDOT Specification: Section 110

B. Additions: The payment of mobilization will be limited to the greater of, 5% of the total contract cost or 70% of the lump sum cost of the contract item for mobilization and demobilization. The remainder of the payment for the item will be considered for demobilization and paid for at the completion of the project.

MOBILIZATION AND DEMOBILIZATION …............................................................ LS

XIX. CLEARING AND GRUBBING

A. Prevailing INDOT Specification: Section 201

B. Additions:

1. The removal of the stump and any excavation associated with the stump removal shall be incidental to the tree removal.

TREE, MULTISTEM, 4-8 IN., REMOVE ……………………………………….... EACH

XX. REMOVAL OF STRUCTURES AND OBSTRUCTIONS

A. Prevailing Specifications: 104.05, 202

B. Additions:

1. The PCCP approach shall be removed at the joint shown on the plans. Two

(2) drywell inlets will be encountered, and the rims and structures shall be protected incidental to the approach removal.

2. Two (2) curb types will be encountered. The removal of both, straight curb and roll curb and gutter, shall be paid for under the concrete curb, remove item.

PCCP APPROACH, REMOVE ….…..………...………………………………….… SYS

CONCRETE CURB, REMOVE …………………………………………………….. LFT

XXI. EXCAVATION, COMMON

A. Prevailing Specification: 203

B. Additions:

1. This work consists of grading, excavation, hauling and disposal of all material as necessary for the construction of the improvements. All materials encountered within the construction limits indicated on the Plans, including construction debris, shall be classified as Excavation, Common, except for hazardous wastes; hazardous substances; hazardous materials;

and special wastes.

2. All HMA pavement designated to be removed shall be saw cut to its full depth prior to removal. The cost of saw cutting for HMA pavement removal is considered incidental to the pavement removal and will not be paid for separately.

3. The Contractor shall be responsible for providing a disposal site for all excavated material. Any costs associated with disposal of the material, including hauling and fees, shall be considered included in the price for

Excavation, Common.

4. Whether the Contractor uses a private or public waste site, the disposal must comply with all Federal, State, and local ordinances and permit requirements. The CONTRACTOR shall submit to the ENGINEER in writing, the location of the disposal site(s) for review and approval by

OWNER prior to the beginning of construction, along with copies of any regulatory permit submittals required for such CONTRACTOR selected disposal site, including a “CSGP” submittal, if applicable.

5. Excavated material (except for HMA pavement or grindings) can be used as backfill in areas not within 2-feet horizontal of the edge of pavement as permitted by the ENGINEER.

6. A proof roll of the pavement subgrade shall be completed in accordance with Section 203.26.

7. Landscaping may be encountered during excavation, including but not limited to landscaping rocks, mulch, plants, and shrubs.

EXCAVATION, COMMON …...……………………………………………………. CYS

XXII. TEMPORARY EROSION AND SEDIMENT CONTROL

A. Prevailing Specification: 205

B. Additions:

1. Silt fence shall be installed as directed by Engineer to accommodate field conditions.

2. The Maintenance of Erosion Control Devices pay item includes all work to install and maintain all erosion control devices not specifically called out as a separate line item.

SILT FENCE ………………………...………………………...………………….….. LFT

INLET PROTECTION ………….……………………………………………….… EACH

MAINTENANCE OF EROSION CONTROL DEVICES ……………..………………. LS

XXIII. DRYWELL INSPECTION AND CLEANING

A. Prevailing Specification:

B. Additions:

1. All debris, trash, and sediment build-up shall be removed prior to inspection. This cleaning includes but is not limited to any blockages at the inverts of any pipes.

2. The inspection shall include submitting to the ENGINEER for review, images of all signs of failure, with brief descriptions, including the location within the drywell.

i. Signs of failure include but is not limited to deformed sidewalls, corrosion, displacement, sinkholes, undermining in or adjacent to the drywell, separated/disconnected pipes, faulty seals at joints, crushed pipe inverts, holes associated with failure, and any other risks to safety.

ii. This work does not include any repairs or replacement of the drywells and connected pipes.

3. All work shall be measured by each drywell that is both cleaned and inspected.

DRYWELL, INSPECTION AND CLEANING (UNDISTRIBUTED) …....……… EACH

XXIV. AGGREGATE PAVEMENT AND BASES

A. Prevailing Specification: 301

B. Additions:

1. All coarse aggregate shall be Class D or higher of the specified size. The cost of placing, compacting, water and necessary incidentals shall be included in the cost of the compacted aggregate.

2. All compacted aggregate No. 53 shall be installed in maximum 6-inch lifts and compacted thoroughly in between each additional lift installed.

COMPACTED AGGREGATE NO. 53 FOR BASE ………………………………… TON

XXV. HMA PAVEMENTS

A. Prevailing Specifications: 304, 402, 902, 904, APAI Recommended Guide for

Asphalt Pavements

B. Additions:

1. A proof roll of the pavement subgrade shall be completed in the presence of the PE/S in accordance with Section 203.26. The Contractor may encounter unsuitable soils within the proposed roadway approaches. The

Contractor shall identify the limits of the unsuitable soils and obtain approval from the PE/S prior to removal. The excavation, disposal, and subsequent installation prescribed backfill shall be paid for at the unit price per ton of aggregate for Compacted Aggregate Base, No. 53 For Base.

HMA SURFACE, TYPE B ………………………………….…………..…………… TON

XXVI. MILLING

A. Prevailing Specifications: 306

B. Additions:

MILLING, HMA, 2 IN. ………………………………………………………………. SYS

XXVII. ASPHALT FOR TACK COAT

A. Prevailing Specification: 406

B. Additions:

1. The Contractor shall provide weigh back tickets to the PE/S within 48 hours of placement, failure to supply accurate weigh back tickets will result in partial or total loss of payment for the appropriate asphalt layer.

ASPHALT FOR TACK COAT …………………………………………..………...… SYS

XXVIII. PORTLAND CEMENT CONCRETE PAVEMENT, PCCP

A. Prevailing Additions: 501

B. Additions:

1. All materials for the construction of joints shall be included in the price of

Portland Cement Concrete Pavement.

2. All Aggregate Base shall be paid for under Compacted Aggregate No. 53

Base

PORTLAND CEMENT CONCRETE PAVEMENT ………………………………… SYS

XXIX. CURBS AND GUTTER

A. Prevailing Specification: 605

B. Additions:

1. All Aggregate Base shall be paid for under Compacted Aggregate No. 53

Base

CURB AND GUTTER, CONCRETE, ROLL CURB, 24 IN. ………………………… LFT

CURB, CONCRETE, STRAIGHT CURB, 6 IN. …………………………………….. LFT

XXX. APPROACHES

A. Prevailing Specifications: 610

B. Additions: All materials for the construction of joints shall be included in the price of Portland Cement Concrete Pavement.

PCCP FOR APPROACHES, 6 IN ……….……………………………...………….… SYS

XXXI. RESTORATION

A. Prevailing Specification: 621

B. Additions:

1. Topsoil and Sod

i. This work shall consist of placing topsoil and sodding as shown on the plans. The work includes furnishing and placing fertilizer, inoculants, topsoil and seed or sod.

ii. Topsoil and seed or sod shall be placed in all disturbed areas within the project limits unless otherwise specified.

iii. Areas to be sodded shall be smooth, uniform, and filled to a sufficient depth below unseated areas so that the newly laid sod is level with the surrounding surface.

iv. All vegetated areas to be sodded shall receive a minimum of 4-inches of topsoil (to be determined in the field by PE/S).

v. The Contractor shall test the pH of the topsoil brought on to site prior to placement. The topsoil shall be amended as necessary so that the pH is within the range of 6.2 to 7.4. Test results shall be provided to the PE/S and approved prior to placement of Topsoil.

vi. The Contractor is responsible for establishing vegetation and will maintain the sod for a minimum of two (2) growing seasons.

vii. The restoration, 4” topsoil and sod shall include all labor, equipment, and materials necessary to complete the work as specified herein. Price includes all testing of topsoil and topsoil amendments.

viii. Lawn areas disturbed outside of the construction limits shall be sodded in accordance with these specifications at the Contractor’s expense.

2. Mulch Bed

i. A mulch bed is proposed. This bed shall be 4” minimum.

ii. The mulch shall be placed on geotextile fabric. The geotextile fabric cost for labor and materials shall be included in the price of the mulch bed.

iii. The finish grade of the mulch bed shall match the top of the adjacent curb.

iv. The mulch type shall match the existing mulch unless approved otherwise by the project ENGINEER.

3. Seeding

i. INDOT Type “U” Seeding shall be used with the Flexamat installation.

ii. Seeding shall be placed on a prepared surface, before the installation of the Flexamat.

iii. All surface preparation, materials, and labor shall be included in the cost of the Flexamat.

iv. The removal of existing vegetation and riprap shall be included in the cost of excavation, common.

RESTORATION, 4” TOPSOIL AND SOD ….…………………………………….… SYS

LANDSCAPING, MULCH BED ……………………………………………..……... CYS

FLEXAMAT WITH INDOT TYPE “U” SEEDING …………………………………. SFT

XXXII. MAINTENANCE OF TRAFFIC

A. Prevailing Specifications: 801

B. Additions:

1. Maintenance of Traffic during construction shall conform to the “Indiana

Manual on Uniform Traffic Control Devices”.

2. The Contractor shall arrange and prosecute the work specified for this contract in such a manner that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve of the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-way of any street or left parked overnight without proper marking and lighting.

3. The Contractor shall coordinate temporary closures with the property owners to ensure access is available when it is needed.

4. The proposed work shall be done in phases to ensure one travel lane is available on both Greenway Drive and Baywood Lane at all times. The phases shall be as described below:

i. Phase 1: Work shall include the 2” milling of all pavements to be resurfaced. Flaggers shall be utilized to direct traffic in either direction on Greenway Drive or Baywood Lane as milling takes place.

ii. Phase 2: Work shall include the west half of intersection work (south travel lane of Greenway Dr.) and parking lot approach on north travel lane of Greenway Dr.

iii. Phase 3: Work shall include the east half of intersection work.

iv. Phase 4: Work shall include the 2” resurface of Greenway Dr. and

Baywood Ln. Flaggers shall be utilized to direct traffic in either direction on the respective roads.

v. The north travel lane and south travel lane of Greenway Dr. shall not be closed simultaneously. One travel lane on Greenway Dr. shall be opened at all times.

vi. The work on Adam’s Rd. and at the pond on Baywood Ln., not within the roadway, can be completed simultaneously with any of the phases. Temporary lane closure may be necessary to complete this work and flaggers shall be utilized to direct traffic in either direction.

5. All signage, flaggers, maintenance of signage, and labor involved shall be included in the traffic control price.

MAINTENANCE OF TRAFFIC ………….……….…………………………….…….. LS

DEPARTMENT OF INFRASTRUCTURE, PLANNING & GROWTH

DIVISION OF PUBLIC WORKS

INSURANCE REQUIREMENTS AND HOLD HARMLESS PROVISIONS

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OWNER AND CONTRACTOR PROTECTIVE LIABILITY INSURANCE

The Contractor shall, prior to commencing work and thereafter keep in force until terminated by the Board of Commissioners through the execution and Board approval of the Project Completion Affidavit, furnish the County with a policy providing Owners’ and Contractors’

Protective Liability Insurance Coverage for Operations of Contractor. The County may accept an insurance binder, temporarily, pending receipt of the Certificate of Insurance policy.

The Insurer shall be a company holding a Certificate of Authority by the Indiana State Insurance Commissioner to do business in the state. The named insured shall be St. Joseph County, Indiana, its members and employees, and the limits of coverage shall be in the amounts set out herein:

1. A limit of not less than $2,000,000.00 for all damages arising out of bodily injury or death in any occurrence.

2. A limit of not less than $1,000,000.00 for all damages arising out of injury to or destruction of property in any occurrence, and subject to the limit of occurrence, and aggregate of not less than $6,000,000.00 for all damages arising out of injury to or destruction of property during the policy period.

In addition to the limits specified herein, the policy shall also include the following endorsements to the Owners’ and Contractors’ Protective Liability Insurance:

3. Whenever used in the policy, the term “named insured” shall include St. Joseph County Government, its members, and employees.

4. Whenever used in this policy, the term “general supervision” shall include on-site inspection, field engineering, field testing, and activities incidental thereto.

Proof of renewal shall be furnished fifteen (15) days prior to the expiration of the policy, and if subject to cancellation, the policy shall provide for written notice from the insurance company to the St. Joseph County Board of Commissioners at thirty (30) days prior to the effective date of the cancellation. In the event of cancellation or expiration, all work on the contract shall be suspended except that necessary for traffic maintenance and the protection of life and property.

The County shall not permit the Contractor to resume work until the above coverage requirements are renewed and in full effect. No extension in the Contract completion time or additional payment will be allowed on account of this requirement and contract time charges will continue.

With respect to all operations he performs and for the duration of the Contract, the Contractor and Subcontractor shall carry Contractors’ Comprehensive General Liability Insurance providing

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Revision 6/01 for a limit of not less than $2,000,000.00 for all damages arising out of bodily injury or death in any one occurrence. The policy shall also provide for a limit of not less than $1,000,000.00 for all damages arising out of injury to or destruction of property in any once occurrence and, subject to that limit per occurrence, and aggregate limit of not less than $1,000,000.00 for all damages arising out of injury to or destruction of property during the policy period. Such insurance shall include coverage for Premises-Operation, Contractor’s Protective Liability, Products-Completed Operations, and Blanket Contractual Liability.

COMPREHENSIVE AUTOMOBILE LIABILITY

The Contractor and Subcontractor shall carry for the duration of the Contract, Comprehensive Business Automobile Liability Insurance providing for a limit of not less than $1,000,000.00 for all damages arising out of bodily injury or death for each person and a limit of not less than $1,000,000.00 for all damages arising out of bodily injury or death in any one occurrence. The policy shall also provide for a limit of not less than $1,000,000.00 for all damages arising out of injury to or destruction of property in any one occurrence. Such insurance shall include coverage for all owned, non-owned, and hired vehicles.

WORKMAN’S COMPENSATION INSURANCE

The Contractor and Subcontractor shall also provide proof of a current Workman’s Compensation Insurance policy prior to Contract awards.

HOLD HARMLESS PROVISIONS

The Contractor shall indemnify, defend, exculpate, and hold harmless St. Joseph County, Indiana, its officials, employees, and consultants for any liability due to loss, damages, injuries, or other casualties of what so ever kind, or by whom so ever caused, to the person or property of anyone on or off the right-of-way arising out of or resulting from the performance of the Contract or from the installation, existence, use, maintenance, condition, repairs, alterations, or removal of any equipment or material, whether due in whole or in part to the negligent acts or omissions of the County, its officials, agents, or employees; on the Contractor, his agents or employees, or other persons engaged in the performance of the Contract or rising out of this Contract; or the joint negligence of any of them, including any claim arising out of the Workman’s Compensation Act or any other law, ordinance, order, or decree.

The Contractor also agrees to pay all reasonable expenses and attorneys’ fees incurred by o imposed on the County in connection herewith in the event that the Contractor shall default under the provisions of this paragraph. As much of the money due the Contractor under and by virtue of his Contract as the County may consider necessary for such purpose may retained for

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Revision 6/01 the use of the County. In case no money is due, the Contractors’ Surety may be held until such suit or suits, action or actions, claim or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to the effect furnished to the County.