Kitchen Hood PWS.docx

PERFORMANCE WORK STATEMENT FOR KITCHEN HOOD AND DUCT SERVICES CONTRACT JOINT BASE ANDREWS, MARYLAND

TABLE OF CONTENTS

1.0 DESCRIPTION OF SERVICES

1.1 Basic Services

1.1.1 Review of Current Inspection and Preventive Maintenance Records

1.1.2 Inspection and Cleaning of All Kitchen Exhaust Systems

1.1.3 Recurring Preventive Maintenance on Kitchen Exhaust System

1.1.4 Corrective/Repair Maintenance on All Kitchen Exhaust Systems

1.1.5 Routine Repair/Upgrades/Replacement

1.1.6 Emergency Repairs

1.1.7 Performance in Accordance with NFPA Standards and Applicable Codes

1.1.8 Report Submittals

1.2 Reimbursable Parts

2.0 SERVICE DELIVERY SUMMARY

3.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

4.0 GENERAL INFORMATION

4.1 Damage

4.2 Work Hours

4.3 Emergency

4.4 Basic Civil Engineering Work Clearance Request, AF Form 103

4.5 Security

4.6 Health, Safety, and Environment

4.7 Disposal

4.8 Period of Performance

4.9 Warranty

4.10 Quality Control

4.11 Quality Assurance

4.12 Government Remedies

APPENDIX: Appendix A – Estimated Workload Data

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that Kitchen Hood and Duct services are performed at Joint Base Andrews, MD in a satisfactory manner.

1.1 BASIC SERVICES: The contractor shall inspect, clean, and maintain hoods and ducts systems on Joint Base Andrews, MD in accordance with NFPA Standard 96 and local, state, and federal rules and procedures. Maintenance and repair will be performed on all components at required intervals to maintain good operational condition. The contractor and the Quality Assurance Personnel (QAP) shall review the current inspection, test, and maintenance status of all hood, duct and exhaust systems included in this performance work statement (PWS). The contractor shall submit a planned work schedule to the QAP for approval no later than 30 calendar days after notice to proceed. The contractor shall submit documented report to QAP on cleaning of kitchen hoods, exhaust systems inspection, maintenance work, noting discrepancies, system impairments and recommendations, within 30 calendar days after inspection.

1.1.1 Review the current inspection and preventive maintenance records of all kitchen hoods and exhaust systems and develop a planned work schedule In Accordance With (IAW) NFPA (National Fire Protection Association) Standards 96 – standards and the manufacturer’s instructions.

1.1.2 Inspect and clean all kitchen hood, duct and fan exhaust systems IAW NFPA Standard 96 standards and the manufacturer’s instructions.

1.1.3 Perform recurring preventive maintenance on kitchen hoods and exhaust systems IAW NFPA Standard 96 standards and the manufacturer’s listed procedures.

1.1.4 Perform corrective/repair maintenance on all existing kitchen hoods and exhaust systems, to include duct, hood and filters, and exhaust fans to ensure proper operational condition IAW NFPA Standard 96, 17A, and the manufacturer’s listed procedures.

1.1.5 Routine Repair/Upgrades/Replacement. Routine repairs will be identified by the contractor and the QAP. The equipment included includes but is not limited to cooking equipment, hoods, ducts, and fans. Response time for routine repairs will be determined through coordination between the facility occupant, contractor, and the QAP. Upgrades and replacements of components in the system will be coordinated once an item has been identified. Response times for replacement and/or upgrades will be coordinated through the facility occupant, the contractor and QAP.

1.1.6 Emergency Repairs. Emergency repairs are those not defined as preventive or routine maintenance when a hood, duct or exhaust system is non-operational. Emergency responses must be within four (4) hours during normal duty hours and within eight (8) hours during after duty hours unless otherwise notified by the QAP. Repairs shall be free of charge to the

Government if warranties apply. All deficiencies shall be corrected during the service call whenever possible or within a maximum of one (1) business day. The service provider shall have all equipment and material required to start work upon arrival at the service location. All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. Downtime of the kitchen exhaust system shall be kept to an absolute minimum. The service provider must notify the customer of all projected downtime and estimated time for repair.

1.1.7 Perform all work in strict accordance with NFPA 96 standards and manufacturer’s listed procedures in order to eliminate the possibility of damage to installed machinery, equipment and building structures.

1.1.8 Report Submittals. Submit a report of all kitchen hood and exhaust system tests, inspections, and maintenance accomplished within 48 hours from completion. Reports shall include a record of conditions, completed tests, inspection results, and preventive or corrective maintenance performed on a system.

Perform Operational Tests, Inspections, and Preventive Maintenance and Repairs on Kitchen Hood and Exhaust Systems.

Systems are inspected as specified. Kitchen Hoods perform properly and efficiently. Exhaust in clean. Accurate reports submitted timely.

1.1.1-1.1.4

1.1.6 -1.1.7 No more than 1 Customer complaint per month.

Declared unsafe by the Base Fire Chief

Response within 8 hours.

3.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES: Contractor shall provide all facilities, materials, tools, and labor necessary to complete this contract. The government shall provide electric, water, and sewer utilities; police protection; fire protection; and emergency medical services. However, any medical expenses incurred by contractor personnel shall be the responsibility of the contractor.

4.0 GENERAL INFORMATION:

4.1 Damage: Contractor shall repair or replace any government property damaged by the contractor at no additional expense to the government.

4.2 Work Hours: Work hours, when possible, shall be during normal duty hours (0730 to 1630, Monday thru Friday, excluding Federal Holidays). The Federal Holidays are New Years Day, Martin Luther King Jr.’s Birthday, George Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The contractor shall coordinate with QAP to be present during all work. Due to the lack of access to most facilities during normal duty hours, work is usually performed after duty hours.

4.3 Emergency: In the case of an emergency, the QAP, Base Fire Chief, and Base Operations Officer, or their representative, shall have the authority to order the contractor to terminate work and clear the area of the personnel and equipment.

4.4 Base Civil Engineering Work Clearance Request, AF Form 103: Due to the nature of work and prior to commencing work, the contractor shall be responsible for obtaining and having in their possession and approved AF form 103, IAW Joint Base Andrews Regulation 91-5. The contractor shall contact 11 Civil Engineer Squadron Customer Service, Bldg 3465 North Carolina Ave, (301)981-5151, to obtain a digging permit package. The contractor shall provide a Miss Utility ticket number to the CO or their representative at least 24 hours prior to digging.

4.5 Security: The contractor shall conform to Base Regulations and directives that pertain to security, safety, traffic, fire and personnel clearances. To obtain passes for all work on Joint Base Andrews, the contractor shall submit the following information on each employee no later than 2 working days before expected arrival to 11 FSS/FSVF at (301)981-5303:

Full Name of Individual Social Security Number Company Name Vehicle Drivers License State and Number Vehicle State and Tag Project individual is working on

Contractor personnel shall then report to the Visitor Control Center Bldg 1832 to obtain passes. The contractor shall be responsible for the return of all passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the CO with a written follow up to the contracting officer within 72 hours of discovery.

4.6 Health, Safety, and Environment: Contractor shall follow all applicable state, federal, and local laws pertaining to health, safety, and environment.

4.7 Disposal: The contractor shall dispose of all excess material off site IAW applicable state, federal and local laws.

4.8 Period of Performance: Work shall be completed within 30 business days of contract award date.

4.9 Warranty: The contractor shall be responsible for the replacing any warranty/guarantee items for one year after installation.

4.10 Quality Control: The contractor shall develop and maintain a quality control program to ensure maintenance and repair service is performed IAW NFPA standards and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The contractor shall provide quality control inspector contact information for the QAP to notify in case of customer complaints.

4.11 Contractor Officer Representative: The government will periodically evaluate the contractor’s performance by appointing a representative (COR) to monitor performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated customer complaints. Likewise the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customer located on the installation. The government representative shall make final determination of the validity of customer complaint(s) in case of disagreement with customer(s).

4.12 Government Remedies: The CO shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997) for contractor’s failure to correct nonconforming services.

5.0 APPENDIX.

A. Estimated Workload Data

APPENDIX A

ESTIMATED WORKLOAD DATA

TIMES

GOLF CRS

CHILD DVLPT CTR #1

CHILD DVLPT CTR # 2

YOUTH CTR

EXHAUST FAN & HSG