Kitchen_Equipment_for_Charter_Schools.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

KITCHEN EQUIPMENT FOR

CHARTER SCHOOLS

INVITATION FOR BID # ED-25-01

Issuance of Solicitation: Wednesday, March 12, 2025

Questions Due Date: Monday, March 24, 2025

Bid Submission Deadline: Tuesday, April 8, 2025

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

IFB # ED-25-01 SECTION 1 - NOTICE Page 2

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION OF PROPOSALS & PROCESS SELECTION

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS

Attachments:

A - Sample Insurance Certificate

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # ED-25-01

Kitchen Equipment for Charter Schools

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:30 pm on Tuesday, April 8, 2025, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/145554.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties, vendors, and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

Virtual Meeting Details:

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/145554 o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Ivan Ospinal or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9020 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

Products shall be delivered within 30 calendar days of the City's issuance of a Purchase Order.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): March 12, 2025

Question Due Date: March 24, 2025, 11:30pm

Issuance of Final Answers to Questions: March 27, 2025

Bid Submission Deadline: April 8, 2025, 2:30pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: To Be Determined (TBD)

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Estimated Project Cost

60,000

2.5 Grant/Federal Funding

Yes, the City plans to utilize the following grant(s)/federal fund(s) for this project:

National School Lunch and Breakfast Programs (NSLP and SBP)

2.6 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.7 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to provide kitchen equipment for Charter Schools, in accordance with the terms, conditions, and specifications contained in this solicitation.

The new kitchen equipment is to replace the outdated and malfunctioning units, which are no longer operating effectively. Upgrading to new, more advanced equipment will not only improve functionality and safety but also enhance the efficiency of food preparation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

SECTION 4 - SCOPE OF WORK

4.1 Equipment

The table below lists the requested kitchen equipment per location. Vendors must include the cost of installation and delivery in their pricing.

Installation and delivery shall include:

1. Professionally reviewed and managed install process.

2. Assembly/Stacking of purchased equipment.

3. Placement of the unit.

4. Leveling of the unit.

5. Connection of utilities within 3 feet of unit.

6. Operational functional test.

Location Item Qty

Academic Village Campus Vulcan VG30-NAT Natural Gas Tilting Braising Pan/Tilting Skillet (90,000 BTU) 1

Foreman Kitchen Vulcan VG40-NAT Natural Gas Tilting Braising Pan/Tilting Skillet (120,000 BTU) 1

4.2 Locations

Academic Village Campus

17189 Sheridan St, Pembroke Pines, FL 33331

Foreman Kitchen

8400 West Cypress Drive, Pembroke Pines, FL 33025

4.3 Vulcan Model VG30

• Specifications o 90,000 BTU o Stainless steel front, back, sides and 12" legs with adjustable flanged feet o Front hinged polished stainless steel pan body with coved interior corners and embossed gallon markings; stainless steel cooking surface bonded to steel plate; full width 4" return flange with formed pouring lip and removable strainer o Dimension (W x D x H): 36" x 35 1⁄2" x 40 1⁄2" (on 12" legs) o Pan Height 9" o Power source: Gas o Capacity 30 Gallons; 114 Liters o Stainless steel spring assist cover with wrap around cool-to-the-touch handle and condensate lip o Lid stops in place for vented cooking o "L" faucet bracket adds 3" to width, field installed left or right side o Drop away food receiving pan support mounts under pouring lip o Manually operated anti-jam pan tilting mechanism with removable handle; pan can be fully tilted to empty completely with approximately 30 crank revolutions o One 30,000 BTU/hr. burner for each 12" pan width; burners shut off when pan is tilted

5°, electronic ignition system for automatic burner lighting o Solid state temperature controls, adjustable from 50°F to 425°F o Water tight controls and enclosures o Requires a 120/60/1 electrical power supply, 9.0 amps o 3⁄4" rear gas connection o Electronic ignition o One year limited parts and labor warranty o Combination gas valve with built-in regulator

4.4 Vulcan Model VG40

• Specifications o 120,000 BTU o Stainless steel front, back, sides and 12" legs with adjustable flanged feet o Front hinged polished stainless steel pan body with coved interior corners and embossed gallon markings; stainless steel cooking surface bonded to steel plate; full width 4" return flange with formed pouring lip and removable strainer o Dimension (W x D x H): 46" x 35 1⁄2" x 40 1⁄2" (on 12" legs) o Pan Height 9" o Power source: Gas o Capacity 30 Gallons; 114 Liters o Stainless steel spring assist cover with wrap around cool-to-the-touch handle and condensate lip o Lid stops in place for vented cooking o "L" faucet bracket adds 3" to width, field installed left or right side o Drop away food receiving pan support mounts under pouring lip o Manually operated anti-jam pan tilting mechanism with removable handle; pan can be fully tilted to empty completely with approximately 30 crank revolutions o One 30,000 BTU/hr. burner for each 12" pan width; burners shut off when pan is tilted

5°, electronic ignition system for automatic burner lighting o Solid state temperature controls, adjustable from 50°F to 425°F o Water tight controls and enclosures o Requires a 120/60/1 electrical power supply, 9.0 amps o 3⁄4" rear gas connection o Electronic ignition o One year limited parts and labor warranty o Combination gas valve with built-in regulator

4.5 Delivery Truck & Liftgate Requirements

• Liftgate Specifications:

o Minimum weight capacity of 1,500 pounds to support heavy kitchen equipment.

o Platform size must be adequate to securely support and lower the delivered items safely.

o Liftgate must be in good working condition.

o Only trained personnel should operate the liftgate.

• Delivery and Unloading Requirements:

o The vendor is responsible for ensuring that the delivery truck is equipped with a fully functioning liftgate prior to dispatch.

o The driver or assigned personnel must operate the liftgate and assist with unloading.

o The delivery must be made to the designated location, and the unloading must be completed without requiring any additional assistance from the receiving facility.

• Compliance and Verification:

o Vendors must confirm in their bid that their delivery trucks are equipped with a liftgate that meets the required specifications.

o Failure to comply may result in disqualification from future bidding opportunities.

o Non-compliance may result in the rejection of the delivery and potential penalties in accordance with the contract terms.

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

Location Item Quantity Unit of

Measure Unit Cost Total Vendor

Notes

Academic

Village

Campus

Vulcan VG30-NAT

Natural Gas Tilting

Braising Pan/Tilting

Skillet (90,000 BTU)

1 Ea

Foreman

Kitchen Vulcan VG40-NAT

Natural Gas Tilting

Braising Pan/Tilting

Skillet (120,000 BTU)

1 Ea

TOTAL

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:30 pm on Tuesday, April 8, 2025. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 PROJECT DOCUMENTS

2.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

3 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

3.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/145554/document?section=1316017 https://procurement.opengov.com/portal/pembrokepines https://government-project.s3.us-west-2.amazonaws.com/109708/d19d1648-daba-4f13-be21-890a8a862354_Proposers_Background_Information_Form_%281%29.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CHMF6X4B%2F20250312%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250312T224234Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH8aCXVzLXdlc3QtMiJIMEYCIQDkVJAk3WU0ej%2BZu91h5V2l5NCCvN%2BpZFUSD3SZKiwyZwIhAKyiisAniIGGT%2FZ3zakOAyyK6EJ%2Fq4kW6K5XGVEpz4IoKowFCMj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxelEMDYjQn1opXpgQq4AQIvYCmBCUzj5lwb%2BFjcpSzYHwVt5RNpX0Q5sBGae5dr4A%2BgxZXZ%2FTd9XuAHjxfpSZmCoQOvBKuFTVS489y78Q3mF9GYyVvCOfUvCVVBvnWWI93L6q3g0N0%2BP6hmZn6K%2BPlsZIt91QnYtmSverNdbIByCNPJg3PobniU3T%2FQ8T9401vQsu9sewO4JHkeeIiyzD5fE73V2ttJG4RYOdr9xl6L64%2FnOB0SqJRHDF6a7b6wmvHWlXmL0pPFMukQjltn9W7JbSyuGkTWFP6roxSAOnZhw9Fkc7j%2FVaDB8qHMUZ7qo4I4PATwxLCtAWiKm80IzDxRVs8VtDC5XZS0fe8HcHvdfDgDDAFoTJVRm5AIfQfnbPEBYh2kZOGuWguLaVi6Ae2OeBri%2B7zSBkPdcmETw7Vr94czPIsoWyEw6qb1ciRQTEqtO2Pzjt7T%2Bd9Aj7gpIhDRRKPhobc9ccAHf83oLnFC6NlDB8cV9GxRZOxe8nGzBNbIxFl34z7lKf3aLuViVPdnbtuZmP%2FKWdBYfKi52zI%2B9Nyve0xHIJhC5xm8HgQXP8FrSU6%2BvBQYtbpT8XxMBl%2BGAZQiQ6odZPOdUIOc4obnzPT5aFYG42kw5vfZw99KfC0%2BeEjtslZDpreapt3gaUr9PsuxiOiVxStOE4Wo9cT6EVkrotD%2BL%2FZSJObr51FQmq2c3QwpXfHJq6r3Mk2RCtsZXXlWGimIz8RWKumQsA6x%2Fr1hNC7K2Pa%2FxTANI0xIE8WqK5RQQ43GKqNtoicN%2BfzCoBdwi9shPaPdwqLu3ClSe4IVVPpyb1qsPYmzlg6GjDdmsi%2BBjqaAdxxm7rfuZ3ScgqCwxNcdYoSMkZQNzG3s3BK3Zsu0qb7HgDaOG7jJo%2F0QhPlwye%2FBoAKN7r5m%2FQ6iOGqrNFtQSb4k8SywmY50ZLk3mmHN9sE9%2FLVZSf2EqdwiBHfye04sDl0p2%2Bmixcgs%2B0wXfvfBpWSeNwTm16ExbcKH5rdEDi9YCmtvF1b7AW7mMioRp6gCX%2FOVTIaKcFZokc%3D&X-Amz-Signature=bc038cd128dd6261bd4e090e2d734d0bac50b551423096abe15cdbea9341939b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form_%281%29.xlsx%22&x-id=GetObject

• Non-Collusive_Affidavit.pdf

*Response required

3.2 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

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3.3 EQUAL BENEFITS CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Equal_Benefits_Certificatio...

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3.4 VENDOR DRUG FREE WORKPLACE CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

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3.5 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

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3.6 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an 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unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

3.7 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

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3.8 VENDOR INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Information_Form.pdf

*Response required

3.9 FORM W-9 (REVISED MARCH 2024)*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Note - Please use the March 2024 version of the form as previously dated versions of this form may delay the processing of any payments to the selected vendor.

• Form_W-9_(Rev_March_2024).pdf

*Response required

4 OPTIONAL DOCUMENTATION

4.1 TRADE SECRETS

a. The Proposer’s response to this solicitation is a public record pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public Records

Law, Florida Statutes Chapter 119.07 (“Public Records Law”). The City shall permit public access to all documents, papers, letters or other material submitted in connection with this solicitation and the Contract to be executed for this solicitation, subject to the provisions of Chapter 119.07 of the Florida Statutes.

b. Any language contained in the Proposer’s response to the solicitation purporting to require confidentiality of any portion of the Proposer’s response to the solicitation, except to the extent that certain information is in the City’s opinion a Trade Secret pursuant to Florida law, shall be void. If a Proposer submits any documents or other 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information to the City which the Proposer claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 (“Public Records Laws”), the Proposer shall clearly designate that it is a Trade Secret and that it is asserting that the document or information is exempt. The Proposer must specifically identify the exemption being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any information contained in the Proposer’s response to the solicitation constitutes a Trade Secret.

c. EXCEPT FOR CLEARLY MARKED PORTIONS THAT ARE BONA FIDE

TRADE SECRETS PURSUANT TO FLORIDA LAW, DO NOT MARK YOUR

RESPONSE TO THE SOLICITATION AS PROPRIETARY OR

CONFIDENTIAL. DO NOT MARK YOUR RESPONSE TO THE SOLICITATION

OR ANY PART THEREOF AS COPYRIGHTED. ALL DOCUMENTS THAT THE

FIRM PURPORTS TO BE CONFIDENTIAL, PROPRIETARY OR A TRADE

SECRET SHALL BE UPLOADED TO THE OPENGOV WEBSITE AS A

SEPARATE ATTACHMENT, IN THIS SECTION, CLEARLY IDENTIFYING

THE EXEMPTION BEING CLAIMED UNDER FLORIDA STATUTES 119.07.

d. The city’s determination of whether an exemption applies shall be final, and the proposer agrees to defend, indemnify, and hold harmless the city and the city’s officers, employees, and agent, against any loss or damages incurred by any person or entity as a result of the city’s treatment of records as public records.

4.2 FINANCIAL STATEMENTS

a. The City is NOT requesting the vendor to submit any financial statements for this project and prefers if the vendor does not submit financial statements. In addition, if the City needs a copy of the vendor’s financial statements, the City can contact the vendor after the bid due date to request those documents. However, if the vendor does submit the financial statements, they should be uploaded in this section.

b. Any claim of confidentiality on financial statements must be asserted at the time of submittal. The firm must identify the specific statute that authorizes the exemption from the Public Records Law. Please note that the financial statement exemption provided for in Section 119.071(1)c, Florida Statutes only applies to submittals in response to a solicitation for a “public works” project.

4.3 ALTERNATIVES

a. If you are submitting an alternative product, please upload any related information in this section (such as specification sheets, etc.).

b. In addition, pursuant to the “Brand Names” Section included in the GENERAL

TERMS AND CONDITIONS Section if and wherever in the specifications a brand https://procurement.opengov.com/portal/pembrokepines/projects/145554/document?section=undefined https://procurement.opengov.com/portal/pembrokepines/projects/145554/document?section=undefined name, make, name of manufacturer, trade name, or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or makes, the phrase “OR EQUAL” is added. However, if a product other than that specified is bid, Proposers shall indicate on their proposal and clearly state the proposed substitution and deviation. It is the vendor’s responsibility to provide any necessary documentation and samples within their bid submittal to prove that the product is equal to that specified. Such samples are to be furnished before the date of bid opening, unless otherwise specified. Additional evidence in the form of documentation and samples may be requested if the proposed brand is other than that specified. The City retains the right to determine if the proposed brand shall be considered as an approved equivalent or not.

4.4 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

4.5 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation.

5 VENDOR CLASSIFICATION

5.1 Is your firm a Veteran Owned Small Business (VOSB)?*

a. The evaluation of competitive bids is subject to section 35.37 of the City’s

Procurement Procedures which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to veteran owned small businesses. To satisfy this requirement, the vendor shall affirm in writing its compliance with the following objective criteria as of the bid or proposal submission date stated in the solicitation. A veteran owned small business shall be defined as:

i. "Veteran Owned Small Business" shall mean a business entity which has received a “Determination Letter” from the United States Department of Veteran

Affairs Center for Verification and Evaluation notifying the business that they have been approved as a Veteran Owned Small Business (VOSB).

b. A preference of two and a half percent (2.5%) of the total evaluation point, or two and a half percent (2.5%) of the total price, shall be given to the Veteran Owned Small

Business (VOSB).

☐ Yes

☐ No

When equals "Yes"

5.1.1 Determination Letter from the United States Department of Veteran Affairs Center*

i. If claiming Veteran Owned Small Business Preference Certification, business must attach the “Determination Letter” from the United States Department of

Veteran Affairs Center for Verification and Evaluation notifying the business that they have been approved as a Veteran Owned Small Business (VOSB).

*Response required

5.2 Is your firm a Minority-Owned Business Enterprise (MBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.2.1 Please indicate the classification of your Minority-Owned Business Enterprise

(MBE)*

Select all that apply

☐ African-American MBE

☐ Asian-American MBE

☐ Hispanic-American MBE

☐ Native-American MBE

☐ Other option not listed above

*Response required

When equals "Yes"

5.2.2 MBE Certification Documentation*

i. Upload your MBE Certification Documentation here, preferably with the State of

Florida's Office of Supplier Diversity. If you have multiple MBE certifications, please combine them into one (1) document and upload.

*Response required

5.3 Is your firm a Woman-Owned Business Enterprise (WBE)?*

☐ Yes

☐ No

5.3.1 WMBE Certification Documentation*

i. Upload your WMBE Certification Documentation here, preferably with the State of Florida's Office of Supplier Diversity. If you have multiple WMBE certifications, please combine them into one (1) document and upload.

*Response required

5.4 Is your firm a HubZone Business / Labor Surplus Area Firm?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.4.1 HubZone Business / Labor Surplus Area Firm Certification Documentation*

i. Upload your HubZone Business / Labor Surplus Area Firm Certification

Documentation, preferably with the U.S. Small Business Administration

(SBA). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.5 Is your firm a Broward County Small Business Enterprise (SBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.5.1 SBE Cerification Documentation*

i. Upload your SBE Certification Documentation from Broward County's Office of

Economic and Small Business Development (OESBD). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.6 Is your firm a Broward County Business Enterprise (CBE)?*

☐ Yes

☐ No

5.6.1 CBE Certification Documentation*

i. Upload your CBE Certification Documentation from Broward County's Office of

Economic and Small Business Development (OESBD). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.7 Is your firm a Broward County Disadvantaged Business Enterprise (DBE)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.7.1 DBE Certification Documentation*

i. Upload your DBE Certification Documentation from Broward County's Office of

Economic and Small Business Development (OESBD). If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

5.8 Does your firm have a Vendor Classification that was not listed above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.8.1 Other Vendor Classification Certification Documentation*

i. Upload your other Certification Documentation here. If you have multiple certifications, please combine them into one (1) document and upload.

*Response required

6 FEDERAL DOCUMENTS

6.1 Certification Regarding Lobbying; Debarment, Suspension and Other Responsibility

Matters for Expenditure of Federal Funds*

a. Lobbying:

i. As required by 7 CFR Part 3018, for persons entering into a contract, grant or cooperative agreement over $100,000 involving the expenditure of Federal funds, the Contractor must complete the Certification Regarding Lobbying.

ii. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, the Contractor shall also complete and submit the Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

b. Debarment, Suspension and Other Responsibility Matters:

i. Where the Contractor is unable to certify to any of the statements in the certification for Debarment, Suspension and Other Responsibility Matters, he or she shall provide an explanation.

▪ Please download the below documents, complete, and upload.

• Federal_Certification_for_L...

https://government-project.s3.us-west-2.amazonaws.com/98197/55871ae7-ea8e-4946-95cf-53e9160de4ed_Federal_Certification_for_Lobbying_and_Debarment_and_Form_LLL.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CHMF6X4B%2F20250312%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250312T224234Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEH8aCXVzLXdlc3QtMiJIMEYCIQDkVJAk3WU0ej%2BZu91h5V2l5NCCvN%2BpZFUSD3SZKiwyZwIhAKyiisAniIGGT%2FZ3zakOAyyK6EJ%2Fq4kW6K5XGVEpz4IoKowFCMj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxelEMDYjQn1opXpgQq4AQIvYCmBCUzj5lwb%2BFjcpSzYHwVt5RNpX0Q5sBGae5dr4A%2BgxZXZ%2FTd9XuAHjxfpSZmCoQOvBKuFTVS489y78Q3mF9GYyVvCOfUvCVVBvnWWI93L6q3g0N0%2BP6hmZn6K%2BPlsZIt91QnYtmSverNdbIByCNPJg3PobniU3T%2FQ8T9401vQsu9sewO4JHkeeIiyzD5fE73V2ttJG4RYOdr9xl6L64%2FnOB0SqJRHDF6a7b6wmvHWlXmL0pPFMukQjltn9W7JbSyuGkTWFP6roxSAOnZhw9Fkc7j%2FVaDB8qHMUZ7qo4I4PATwxLCtAWiKm80IzDxRVs8VtDC5XZS0fe8HcHvdfDgDDAFoTJVRm5AIfQfnbPEBYh2kZOGuWguLaVi6Ae2OeBri%2B7zSBkPdcmETw7Vr94czPIsoWyEw6qb1ciRQTEqtO2Pzjt7T%2Bd9Aj7gpIhDRRKPhobc9ccAHf83oLnFC6NlDB8cV9GxRZOxe8nGzBNbIxFl34z7lKf3aLuViVPdnbtuZmP%2FKWdBYfKi52zI%2B9Nyve0xHIJhC5xm8HgQXP8FrSU6%2BvBQYtbpT8XxMBl%2BGAZQiQ6odZPOdUIOc4obnzPT5aFYG42kw5vfZw99KfC0%2BeEjtslZDpreapt3gaUr9PsuxiOiVxStOE4Wo9cT6EVkrotD%2BL%2FZSJObr51FQmq2c3QwpXfHJq6r3Mk2RCtsZXXlWGimIz8RWKumQsA6x%2Fr1hNC7K2Pa%2FxTANI0xIE8WqK5RQQ43GKqNtoicN%2BfzCoBdwi9shPaPdwqLu3ClSe4IVVPpyb1qsPYmzlg6GjDdmsi%2BBjqaAdxxm7rfuZ3ScgqCwxNcdYoSMkZQNzG3s3BK3Zsu0qb7HgDaOG7jJo%2F0QhPlwye%2FBoAKN7r5m%2FQ6iOGqrNFtQSb4k8SywmY50ZLk3mmHN9sE9%2FLVZSf2EqdwiBHfye04sDl0p2%2Bmixcgs%2B0wXfvfBpWSeNwTm16ExbcKH5rdEDi9YCmtvF1b7AW7mMioRp6gCX%2FOVTIaKcFZokc%3D&X-Amz-Signature=f437ae5967baaf072ce533aead6fa91df93f2f462f699882031142a605356e18&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Federal_Certification_for_Lobbying_and_Debarment_and_Form_LLL.pdf%22&x-id=GetObject

SECTION 7 - EVALUATION OF PROPOSALS & PROCESS SELECTION

7.1 Qualifying & Selecting Firms

A. Staff will evaluate all responsive proposals received from proposers who meet or exceed the bid requirements contained in the solicitation. Evaluations shall be based upon the information and references contained in the proposals as submitted.

B.