Kinder Morgan VTS AC Replacement SOW.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE GALVESTON

Scope of Work

FOR

Wall Mounted Air Conditioner Replacement

AT

Kinder Morgan Liquid Terminal VTS 906 Clinton Dr, Houston, TX. 77547

Contracting Officer (KO)

CWO Jesus Guevara FE Deputy

LT Jordan Groff FE Department Head

Table of Contents

1. GENERAL

1.1 GENERAL REQUIREMENTS

1.2 LOCATION

1.3 POINTS OF CONTACT

1.4 SITE INVESTIGATION

1.5 CONTRACTOR SECURITY REQUIREMENTS PROJECT SYNOPSIS

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

2.2 DESCRIPTION OF WORK TO BE COMPLETED

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT

3.2 ESTIMATE

3.3 SUBMISSION

4. CONSTRUCTION NOTIFICATIONS

4.1 NOTIFICATIONS

4.2 RECYCLING AND DISPOSAL OF REFUSE

4.3 SAFETY

4.4 TEMPORARY FACILITIES STORAGE

4.5 SANITARY FACILITIES

4.6 WATER AND ELECTRICITY

4.7 CONTRACTING REQUIREMENTS

5. COAST GUARD PROCUREMENT SELECTION

5.1 BID PROCEDURES

5.2 QUESTIONS

1. GENERAL

1.1 GENERAL REQUIREMENTS

Provide all labor, materials, and equipment necessary to remove the current Bard wall mounted air conditioner and replace it with a new 2-ton Bard air conditioner and dual AC controller

1.2 LOCATION:

Project site is located at Kinder Morgan Liquid Terminal 906 Clinton Dr, Houston, TX. 77547.

1.3 POINT OF CONTACT:

a. Mr. Nashaun Hawkins: 847-627-0653

b. CWO Jesus Guevara: 325-518-8930

1.4 SITE INVESTIGATION

Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Contact Mr. Nashaun Hawkins for site access. Perform all on-site work between the hours of 7:00 AM and 4:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR and the Facility Engineer (FE).

1.5 CONTRACTOR SECURITY REQUIREMENTS:

For this affected Coast Guard facility/property, the Contractor shall provide a list of all on-site personnel, including sub-contractors and suppliers, to the Facilities Engineer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard Facility. Contractor personnel shall have photo identification at all times while working on Coast Guard Facilities. Contractors shall provide the POC within 24 hours of advance notice of every delivery to the site, provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

Contractor shall conduct a thorough field investigation for the project. Inspection shall identify and document existing site conditions, specifically the location of all utilities (i.e. electric, water, sewer, gas etc.) or shared systems (Example: HVAC, Fire Suppression, Network) to identify any conditions that may be effected by work.

2.2 DESCRIPTION OF WORK TO BE COMPLETED

The Contractor to supply all plant, labor, materials, and equipment:

· All materials, supplies, and equipment (MSE) must be new. The Contractor shall not re-use any existing MSE, unless directed to by the SOW.

· Contractor shall provide supervision to ensure United States Coast Guard Standards are met for Quality and Safety

· Contractor shall provide supervision to ensure United States Coast Guard Standards are met for Quality and Safety.

· Contractor shall maintain a clean working area.

· Contractor shall protect adjacent areas during the repairs/replacement.

· Contractor shall provide signage to clearly indicate the area with work in progress.

· Contractor shall remove and dispose any trash or items not to be re-used.

· Contractor shall ensure AC’s units are electrically and mechanically isolated.

· Contractor shall remove/ disconnect all existing interferences to allow removal of current air conditioning unit and installation of new air conditioning unit.

· Contractor shall install new air conditioning units / reconnect interferences as necessary for operation of unit and building functions.

· Upon installation of equipment, contractor shall complete a system check and test run in the presence of Facilities Engineering personnel ensuring newly installed air conditioning units operate correctly and within parameters.

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT : One after each visit:

a) Personnel attending and local personnel involved

b) Discussions held

c) Observations and issues

d) Proposed solution

3.2 Estimated Costs:

Material Shipping if applicable Labor to include estimated time of completion

3.3 SUBMISSION:

Contractor shall make the following submittals as a minimum, to the Contracting Officer specified on the cover sheet.

The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation

4. NOTIFICATIONS

4.1 NOTIFICATIONS:

The Contractor shall notify the COR in writing (or email) five (5) business days in advance of the date they intend to commence work, and five (5) business days prior to the date that work will be ready for final inspection.

4.2 RECYCLING AND DISPOSAL OF REFUSE:

Refuse, excess or waste materials resulting from operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

4.3 SAFETY:

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and California Code of Regulations, Title 8, Div. 1, Ch 4, Subchapter 4 Construction Safety Orders, and EM 385-1. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents.

4.4 TEMPORARY FACILITIES STORAGE:

The location for exterior stock piling or lay down area of materials will be available on base with location to be determined by COR and Facilities Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

4.5 SANITARY FACILITIES:

Toilet facilities are available for use, pending the status of the COVID Pandemic, it may be required that all contractors wear face masks while entering and transiting the interior of buildings or when social distancing can’t be maintained with other government or contractor personnel. Additionally, good personal hygiene is required, and handwashing is required to prevent the potential spread, to include, but not limited to the COVID virus.

4.6 WATER AND ELECTRICITY:

Limited water and standard 110v electricity are available. The utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor. Personnel using extension cords to bring power from another location for any work shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment, if required to provide power other than standard building supplied power sources.

4.7 CONTRACTING REQUIREMENTS:

All contractors must be registered in SAM (System for Award Management). All bids submitted by contractor shall include break down of cost for labor, materials, transportation, Overhead/Profit, General and Administrative cost, etc…

5. COAST GUARD PROCUREMENT SELECTION

5.1 BID PROCEDURES:

The Coast Guard, through its Contracting Officer, will invite bids for construction, and will award and administer the contract. Once solicitation is released, communication with prospective bidders unless specifically directed by the Coast Guard Contracting Officer shall be made to Facilities or COR until awarded.

5.2 QUESTIONS:

The Contraction Officer will answer any questions posed by prospective bidders or Contractors. All such inquiries, problems, etc., shall be transmitted with appropriate comments and opinions to the Contracting Officer who will reply.

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