KEYS_Bid_27-24_Specifications_for_Protective_Relay_Testing.pdf

KEYS BID 27-24 SPECIFICATIONS FOR PROTECTIVE RELAY TESTING

CALL FOR BIDS

THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, operator of Keys Energy Services (KEYS), hereby gives notice to prospective bidders that sealed proposals will be received by KEYS electronically until 10:00 a.m. on Friday, December 13, 2024 for:

KEYS BID 27-24

SPECIFICATIONS FOR PROTECTIVE RELAY TESTING

KEYS has instituted VendorLink and DemandStar systems to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, 7 days a week. Specifications may be obtained from their websites at www.myvendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals. You may also visit www.KeysEnergy.com for links and download information for all KEYS bid specifications.

It shall be the sole responsibility of each bidder to have their bid electronically delivered on or before the time for opening proposals last announced to bidders. Bid bonds and/or cashier’s checks are to be delivered via FedEx or UPS to:

Keys Energy Services Bid Opening Committee – KEYS Bid 27-24 6900 Front Street Extended Key West, FL 33040 Note: This address does not receive US Postal Service.

Any proposal received after the time last announced for opening proposals may be retained by KEYS or returned to the bidder, but such proposal may be rejected as not responsive.

Vendors with questions pertaining to this bid specification must submit them in writing via email to purchasing@keysenergy.com no later than Friday, November 29, 2024 at noon. Any questions received after noon on November 29, 2024 will not be addressed.

Each proposal should be accompanied by a Certified Check or Bid Bond payable to the UTILITY BOARD OF THE CITY OF KEY WEST in an amount not less than five (5%) percent of the amount of the proposal as security.

Each proposal should constitute an offer to KEYS, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

At a meeting of the BID OPENING COMMITTEE to be held virtually on Friday, December 13, 2024 at 10:00 a.m. Proposals will be opened and vendor names will be publicly read aloud.

KEYS reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which KEYS deems to be in the best interest of the Utility Board.

Tyler Randolph, Purchasing Supervisor http://www.myvendorlink.com/ http://www.demandstar.com/taf/agencycp.taf?_function=list&A=335 http://www.keysenergy.com/ mailto:purchasing@keysenergy.com

GENERAL

Keys Energy Services (KEYS) is a municipal electric utility supplying power to residents of the lower Florida Keys. KEYS is located in the extreme southern tip of peninsular Florida, situated in Monroe County, Florida, primarily what is considered the “Lower Keys”, which extends eastwardly from Key West to the west end of the Seven-Mile Bridge. Corporate Offices are located at 1001 James Street, Key West, Florida and the Transmission and Distribution (T&D) Facility is located on Stock Island at 6900 Front Street Extended, Key West, Florida 33040.

KEYS and its representatives have exercised due care in preparing this Request for Proposals (RFP). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. KEYS and its representatives do not warrant the accuracy of information contained herein.

SPECIFICATIONS

KEYS is seeking to secure a Utility Service Contract with a contractor to perform Training and Testing on Relay Testing. KEYS performs periodic relay testing to confirm NERC Standards, new installations of relays, and best industry practices. The contractor is to work closely with the KEYS Relay Technician in developing the test plan, implementing the test plan, and going out in the field to test in-service protective relays.

One to two certified Relay Technicians shall be provided to be onsite daily to work with the KEYS Relay Technician in developing test plans for relays. KEYS utilizes a Doble 6150e Relay Test Set with Protection Suite Software. Contracted Relay Technicians shall train KEYS’ relay technician in developing test plans using Protection Suite.

The Contractor shall train and test with KEYS’ Relay Technician all testing, and calibration work as required per manufacturers’ recommendations and prepare a test report for each relay tested.

The test reports shall include, as a minimum, the following information:

• Test procedure

• Relay tested

• Test equipment used

• Testing personnel

• As-found settings

• As-left settings

• Set-point adjustments, if any

The Contractor is to provide and use a test plan evaluating all inputs, outputs, and alarms. The test plan is to include all elements found in the trip equation for microprocessor-based relays and active trip circuits for all other relays.

The contractor is responsible for demonstrating proper removal and installing the relay back into service. The contractor is also responsible for reviewing KEYS DC schematics in verifying correct trip circuit identification and operation with the KEYS Relay Technician. If a relay is found to be defective, KEYS shall provide a spare relay to be tested and installed by the Contractor.

The contractor is to also verify correct GPS signal is being received to each microprocessor-based relay. If the correct time is not being received, the Contractor shall work closely with the KEYS Relay Technician in troubleshooting and revising settings to establish the correct time.

RELAYS TO BE TESTED

The contractor is to provide pricing and if awarded, perform testing on all elements in the trip equation on the following relays:

• SEL-311L and 411L Line Current Differential (END to END TESTING REQUIRES TWO TECHS and TEST SETS)

• SEL-321 Distance Protection (KEYS HYBRID POTT SCHEME TO BE TESTED AS

WELL)

• SEL-351 Breaker Failure (LOCKOUT RELAY TO BE ROLLED FROM TEST)

• SEL-587 Transformer Differential (LOCKOUT RELAY TO BE ROLLED FROM TEST)

• SEL-501 Transformer Overcurrent

• SEL-387 Bus Differential (LOCKOUT RELAY TO BE ROLLED FROM TEST)

• SEL-487V Capacitor Bank Protection

• SEL-351, 351A, 351S, and 751 Overcurrent Protection (FAST BUS TRIP SCHEME

TO BE TESTED AS WELL)

• SEL-351 Bus Tie Relay (OVERCURRENT AND BUS TIE TRANSFER SCHEME TO

BE TESTED)

• SEL-351 Arc Flash Relay

• Basler 87N Capacitor Bank Protection

651R RECLOSER CONTROL TESTING

The contractor shall provide a Relay Technician and or SCADA Technician to demonstrate testing SEL-651R Recloser protective elements and controls. KEYS SCADA communication of Relays involves Novatech RTU, SEL-2505, and SEL RTAC. KEYS utilizes the Mirrored Bit protocol and SEL protocol for SCADA controls and indications of reclosers. The contractor is to provide a technician who will oversee the current recloser commission documentation and make revisions if necessary with the KEYS Relay Technician. The contractor is to demonstrate developing a test plant for the 651R recloser with Doble 6150e Test Set using Protection Suite. The contractor will then demonstrate in the field how to test 651R controls. Once protection elements are tested, the Contractor shall work closely with and demonstrate industry practices of commissioning SCADA controls and analogs of 651R. SCADA Controls to recloser are to be tested and verified with SEL-2505 and Novatech RTU, including IO, DDIO, and Orion LX. Analog values from 651R used for SCADA need to be tested and verified from 651R to SEL RTAC using SEL protocol. KEYS utilizes a block trip scheme from 651R to Feeder 351 relay utilizing Mirrored Bit Protocol. The operation and timing of this scheme will be tested and verified. This will also include the proper installation, settings, and verification of the SEL-2401 GPS clock.

KEYS Recloser operations vary:

• Single-Phase Trip, Single-Phase Lockout

• Single-Phase Trip, Three-Phase Lockout

• Three-Phase Trip, Three-Phase Lockout

• Ground Enabled Trip

• Hot Line Tag Trip and Block Close

• Yellow Handle Trip and Block Close

• Reclosing

All these types of operations need to be verified and tested.

TEST PLANS AND TEST RESULTS

Before each type of relay is tested, the Contractor and KEYS Relay Technician shall meet with the Substation Supervisor and KEYS Engineers to go over and approve the test plan. Once the Test Plan is approved, relay testing can begin. The first test result of each type of relay will need to be reviewed and approved by the Substation Supervisor and KEYS Engineers. Once approved, relay testing may be continued for the rest of the relays.

CONTRACTOR QUALIFICATIONS

The contractor shall provide proof that he/she is NICET Certified for Electrical Power Testing or NETA Certified. The contractor shall have a minimum of 5 years of experience in testing SEL microprocessor relays. The contractor shall provide five references of electric utilities where they have performed testing of SEL protection relays.

SAFETY

Contractor personnel must provide their own PPE. PPE shall consist of at least the following:

• Electrically Rated Hard Hat

• Long Sleeve FR Shirt and Pants HRC Level 2

• HRC Level 2 Balaclava

• HRC Level 2 Face shield

• HRC Level 2 Rated Work Gloves

• Safety Footwear

• Safety Glasses

All work shall comply with and conform to the requirements of the National Electrical Safety Code, OSHA, NFPA 70E, and 17th edition of the APPA Safety Manual.

CLEANUP

The contractor shall leave the area clean and free of debris from the work.

ENVIRONMENTAL

The contractor shall comply with all applicable State and Federal environmental regulations.

SCHEDULE

The contractor shall provide an overall schedule showing when test plans are to be completed and when each substation is to have completed testing. Once all substations have been completed with testing, the testing of reclosers can begin.

DELIVERABLES

The contractor shall provide completed test reports showing as-left settings, testing methods, equipment tested, test equipment used, test results, relay test plans, and if any, recommended corrective actions which may include drawing markups. The test reports shall be signed by the person performing the test with an acknowledgment that the values are as measured and recorded. Test reports shall be provided no later than 30 days after completed testing.

SWITCHING BLACKOUT DATES

There will be no switching or tagging required for testing.

APPENDICES

Appendix A – Relays In-Service To Be Tested

PROPOSAL CONTENTS & EVALUATION

The proposal should include a description of the firm’s capabilities and experience with providing the requested services, including a description of any special qualifications which are indicative of working familiarity with similar projects.

The proposals will be evaluated. The evaluation criteria will include a variety of considerations, including, but not limited to:

a. Experience with similar projects;

b. Range and suitability of services provided;

c. Project management approach;

d. Pricing;

e. References.

BID SUBMITTAL

Proposals shall be submitted electronically via VendorLink or DemandStar prior to the opening date and time. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received prior to the opening date and time in order to be considered.

Bid bonds and/or cashier’s checks must be sent via FedEx or UPS only to:

Keys Energy Services Bid Opening Committee – Bid 27-24 6900 Front Street Extended Key West, Florida 33040

Bidders must submit the following to be found responsive:

1. Bid Bond or Cashier’s Check for 5% of Total

2. Proposal Page (1 and 2)

3. Bidder’s Statement

4. Public Entity Crimes Sworn Statement

5. Drug-Free Workplace Statement

6. Safety Compliance Affidavit

7. Insurance Agent’s Statement

Location Designation Mfg. Type Model Number Serial Number Test Type Date Inst Date Test White St Sub White St Sub 13.8 Cap Main #1 SEL 351A 0351A0H2X3A54X1 1142250431 IED 5/15/2018 White St Sub 13.8 Cap Main #2 SEL 351A 0351A0H2X3A54X1 1142250432 IED 5/14/2018 White St Sub 13.8 Feeder 2 SEL 351A 0351A0H2X3A54X1 1142250428 UV/UF IED 5/15/2018 White St Sub 13.8 Feeder 3 SEL 351A 0351A0H2X3A54X1 1142250430 UV/UF IED 5/15/2018 White St Sub 13.8 Feeder 4 SEL 351A 0351A0H2X3A54X1 1142250426 UV/UF IED 5/15/2018 White St Sub 13.8 Feeder 5 SEL 351A 0351A0H2X3A54X1 1142250427 UV/UF IED 5/14/2018 White St Sub 13.8 Feeder 6 SEL 351A 0351A0H2X3A54X1 1142250433 UV/UF IED 5/14/2018 White St Sub 13.8 Feeder 7 SEL 351A 0351A0H2X3A54X1 1142250436 UV/UF IED 5/14/2018 White St Sub 13.8 MAIN #1 SEL 351A 0351A0H2X3A54X1 1142250437 IED 5/15/2018 White St Sub 13.8 MAIN #2 SEL 351A 0351A0H2X3A54X1 1142230335 IED 5/14/2018 White St Sub 13.8 Tie Breaker SEL 351A 0351A0H2X3A54X1 1142250438 IED 5/15/2018 White St Sub 69 Line 1 BU SEL 321 3211J4256HXB1X4 97118010 IED White St Sub 69 Line 1 PRI SEL 311L 3211J4256HXB1X4 1131020158 IED White St Sub 69 Line 2 BU SEL 321 3211J4256HXB1X4 97118012 IED White St Sub 69 Line 2 PRI SEL 311L 3211J4256HXB1X4 1131020168 IED White St Sub 69 W1 BF SEL 351A 0351A0H2X3A54X1 1142250425 IED 5/16/2018 White St Sub 69 W2 BF SEL 351A 0351A0H2X3A54X1 1142250424 IED 5/16/2018 White St Sub 69 W3 BF SEL 351A 0351A0H2X3A54X1 1142250434 IED 5/16/2018 White St Sub 69 W4 BF SEL 351A 0351A0H2X3A54X1 1142250435 IED 5/16/2018 White St Sub TX #1 Diff SEL 587 05870W3X5P14 99081008 IED White St Sub TX #1 OC SEL 501 05012W3X561PXB4 99078100 IED White St Sub TX #2 Diff SEL 587 05870W3X5P14 98174068 IED White St Sub TX #2 OC SEL 501 05012W3X561PXB4 98174062 IED White St Sub Cap 1A Basler White St Sub Cap 1B Basler White St Sub Cap 2A Basler White St Sub Cap 2B Basler Key West Diesel Sub Key West Diesel Sub 13.8 Feeder 2 SEL 351A 0351A0H2X3A54X1 1161260062 IED 5/12/2018 Key West Diesel Sub 13.8 Feeder 3 SEL 351A 0351A0H2X3A54X1 1161260070 IED 5/12/2018 Key West Diesel Sub 13.8 Feeder 4 SEL 351A 0351A0H2X3A54X1 1161260065 IED 5/11/2018 Key West Diesel Sub 13.8 Feeder 5 SEL 351A 0351A0H2X3A54X1 1161330086 IED 5/11/2018 Key West Diesel Sub 13.8 MAIN #1 SEL 351A 0351A0H2X3A54X1 1161330088 IED 5/14/2018 Key West Diesel Sub 13.8 MAIN #2 SEL 351A 0351A0H2X3A54X1 1161260064 IED 5/11/2018 Key West Diesel Sub 13.8 MAIN #2 SEL 751A 751A01A0X0X0X850200 3161100194 Key West Diesel Sub Tie Breaker SEL 351A 0351A0H2X3A54X1 1161260071 5/12/2018 Key West Diesel Sub Tie Breaker SEL 751A 751A01A0X0X0X850200 3161100195 Key West Diesel Sub TX #1 Diff SEL 587 05870W3X5P14 1161270188 IED Key West Diesel Sub TX #1 OC SEL 501 05010W3X561PXB4 1161270167 IED Key West Diesel Sub TX #2 Diff SEL 587 05870W3X5P14 1161270190 IED Key West Diesel Sub TX #2 OC SEL 501 05010W3X561PXB4 1161270189 IED Thompson St Sub Thompson St Sub 13.8 Feeder 2 SEL 351A 0351A0H2X3A54X1 1142230336 UV/UF IED 5/14/2018 Thompson St Sub 13.8 Feeder 3 SEL 351A 0351A0H2X3A54X1 3161460323 UV/UF IED n/a Thompson St Sub 13.8 Feeder 4 SEL 351A 0351A0H2X3A54X1 1142250429 UV/UF IED 5/14/2018 Thompson St Sub 13.8 Feeder 5 SEL 351A 0351A0H2X3A54X1 1142230334 UV/UF IED 5/14/2018 Thompson St Sub 13.8 Fut. Feeder 6 SEL 351A 0351A0H2X3A54X1 1142230332 UV/UF IED 5/14/2018 Thompson St Sub 13.8 MAIN SEL 351A 0351A0H2X3A54X1 1142230333 IED 5/14/2018 Thompson St Sub TX Diff SEL 587 05870W3X514 98174067 IED failed 7/12/16 Thompson St Sub TX OC SEL 351 0351A0H2X3A54X1 1142230337 IED 5/14/2018 Kennedy Drive Sub Kennedy Drive Sub 13.8 Feeder 8 SEL 351 03515YH35542XX 2005284111 UV/UF IED 5/10/2018 Kennedy Drive Sub 13.8 Feeder 9 SEL 351 03515YH35542XX 2005284113 UV/UF IED 5/10/2018 Kennedy Drive Sub 13.8 Feeder 10 SEL 351 03515YH35542XX 2005284114 UV/UF IED 5/10/2018 Kennedy Drive Sub 13.8 Feeder 2 SEL 351S 0351S6X9D3E5421 3213007122 IED Kennedy Drive Sub 13.8 Feeder 4 SEL 351S 0351S6X9D3E5421 3213007118 UV/UF IED 5/26/2018 Kennedy Drive Sub 13.8 Feeder 5 SEL 351S 0351S6X9D3E5421 3213007119 UV/UF IED 5/7/2018 Kennedy Drive Sub 13.8 MAIN A SEL 351S 0351S6X9D3E5421 3213007121 IED 5/7/2018 Kennedy Drive Sub 13.8 MAIN B SEL 351 03515YH35542XX 2005284110 IED 5/10/2018 Kennedy Drive Sub 13.8 Tie Breaker SEL 351 03515YH35542XX 2005284112 IED 5/7/2018 Kennedy Drive Sub 69 Bus 1 Diff SEL 387 03870Y4X5H2X4XX 2008337309 IED Kennedy Drive Sub 69 Bus 2 Diff SEL 387 03870Y4X5H2X4XX 2008337308 IED Kennedy Drive Sub 69 Line 1 BU SEL 321 3211Y4256HXB1X4 2007353154 IED Kennedy Drive Sub 69 Line 1 PRI SEL 311L 3211Y4256HXB1X4 1131020166 IED Kennedy Drive Sub 69 Line 11 BU SEL 321 3211Y4256HXB1X4 2007353152 IED Kennedy Drive Sub 69 Line 11 PRI SEL 311L 3211Y4256HXB1X4 1131020169 IED Kennedy Drive Sub 69 Line 3 BU SEL 321 3211Y4256HXB1X4 2007353153 GEN IED Kennedy Drive Sub 69 Line 3 PRI SEL 311L 3211Y4256HXB1X4 1131020160 GEN IED Kennedy Drive Sub 69 Line 8 BU SEL 321 3211Y4256HXB1X4 2007353157 IED Kennedy Drive Sub 69 Line 8 PRI SEL 311L 3211Y4256HXB1X4 1131020157 IED

Appendix A – Relays In-Service To Be Tested

Kennedy Drive Sub 69 W1 BF SEL 351 3510T42533141X 2007354185 IED 5/5/2018 Kennedy Drive Sub 69 W2 BF SEL 351 3510T42533141X 2007354186 IED 5/5/2018 Kennedy Drive Sub 69 W3 BF SEL 351 3510T42533141X 2007354183 GEN IED 5/5/2018 Kennedy Drive Sub 69 W4 BF SEL 351 3510T42533141X 2007354182 IED 5/5/2018 Kennedy Drive Sub 69 W5 BF SEL 351 3510T42533141X 2007354184 IED 5/5/2018 Kennedy Drive Sub TX #1 Diff SEL 587 05870W3X5P14 98174066 IED previously updated Kennedy Drive Sub TX #1 OC SEL 501 05010W3X561PXB4 98174064 IED previously updated Kennedy Drive Sub TX #2 Diff SEL 587 05870W3X5P14 98174065 IED previously updated Kennedy Drive Sub TX #2 OC SEL 501 05010W3X561PXB4 98174061 IED previously updated Second St. Sub Second St. Sub 13.8 Feeder 2 SEL 351 03515YH35542XX 2008255111 UV/UF IED 5/24/2018 Second St. Sub 13.8 Feeder 3 SEL 351 03515YH35542XX 2008255112 UV/UF IED 5/22/2018 Second St. Sub 13.8 Feeder 4 SEL 351 03515YH35542XX 2008255110 UV/UF IED 5/22/2018 Second St. Sub 13.8 MAIN SEL 351 03515YH35542XX 2008255109 IED 5/22/2018 Second St. Sub TX Diff SEL 587 05870W3X5P14 2008255308 IED Second St. Sub TX OC SEL 501 05010W3X561PXB4 2008255294 IED Second St. Sub 13.8 Bus Arc Flash ABB REA 101 US 1 Sub US 1 Sub 13.8 Cap Main SEL 351 03515YH35542X1 2009210211 IED 5/20/2018 US 1 Sub 13.8 Feeder 2 SEL 351 03515YH35542X1 2009210207 UV/UF IED 5/20/2018 US 1 Sub 13.8 Feeder 3 SEL 351 03515YH35542X1 2009210212 UV/UF IED 5/20/2018 US 1 Sub 13.8 Feeder 4 SEL 351 03515YH35542X1 2009210209 UV/UF IED 5/20/2018 US 1 Sub 13.8 Feeder 5 SEL 351 03515YH35542X1 2009210208 UV/UF IED 5/20/2018 US 1 Sub 13.8 Feeder 6 SEL 351 03515YH35542X1 2009210210 UV/UF IED 5/20/2018 US 1 Sub 13.8 MAIN SEL 351 03515YH35542X1 2009210206 IED 5/20/2018 US 1 Sub 138 Line 4 BU SEL 321 3211Y4256HSBIX4 2009180257 BES IED US 1 Sub 138 Line 4 PRI SEL 311L 3211Y4256HSBIX4 2009183206 BES IED US 1 Sub 138 Line 9 BU SEL 321 3211Y4256HSBIX4 99078098 BES IED US 1 Sub 138 Line 9 PRI SEL 311L 3211Y4256HSBIX4 1131020172 BES IED US 1 Sub 138 W1 BF SEL 351 03516YH45542XX 2009180282 BES IED 5/17/2018 US 1 Sub 138 W2 BF SEL 351 03516YH45542XX 2009180283 BES IED 5/18/2018 US 1 Sub 69 Bus Diff SEL 487 0487B06501AEEEXX7 2009180372 GEN IED US 1 Sub 69 Line 5 BU SEL 321 3211Y4256HSBIX4 2009180256 GEN IED US 1 Sub 69 Line 5 PRI SEL 311L 3211Y4256HSBIX4 1131020161 GEN IED US 1 Sub 69 Line 8 BU SEL 321 3211Y4256HSBIX4 2009183207 IED US 1 Sub 69 Line 8 PRI SEL 311L 3211Y4256HSBIX4 1131020171 IED US 1 Sub 69 W1 BF SEL 351 03516YH4554XXX 2009180280 BES IED 5/17/2018 US 1 Sub 69 W2 BF/OC SEL 351 03516YH4554XXX 2009180281 IED 5/17/2018 US 1 Sub 69 W3 BF SEL 351 03516YH45542XX 2009180284 GEN IED 5/17/2018 US 1 Sub 69 W4 BF SEL 351 03516YH45542XX 2009180285 IED 5/17/2018 US 1 Sub 69 W5 BF SEL 351 03516YH4554XXX 2009180279 BES IED 5/18/2018 US 1 Sub AT1 87T BU SEL 587 05870W3X5P14 2000151069 BES IED US 1 Sub AT1 87T Pri SEL 587 05870W3X5P14 2000151068 BES IED US 1 Sub AT2 87T BU SEL 587 05870W3X5P14 2009180407 BES IED US 1 Sub AT2 87T Pri SEL 587 05870W3X5P14 2009180406 BES IED US 1 Sub TX Diff SEL 587 05870W3X5B14 2009180408 IED US 1 Sub 13.8 Bus Arc Flash ABB REA 101 Big Coppitt Sub Big Coppitt Sub 13.8 MAIN SEL 351S 0351S6X9D3E5421 3212747014 IED Big Coppitt Sub 13.8 Feeder 2 SEL 351S 0351S6X9D3E5421 3212747015 IED Big Coppitt Sub 13.8 Feeder 3 SEL 351S 0351S6X9D3E5421 3212747016 IED Big Coppitt Sub 13.8 Feeder 4 SEL 351S 0351S6X9D3E5421 3212747013 IED Big Coppitt Sub 13.8 Feeder 5 SEL 351S 0351S6X9D3E5421 3212747017 IED Big Coppitt Sub 138 Bus Diff SEL 387 03870Y4X5H2X4XX 99158056 BES IED Big Coppitt Sub 138 Line 4 BU SEL 321 3211Y4256HXB1X4 99078095 BES IED Big Coppitt Sub 138 Line 4 PRI SEL 311L 311L1HDD4254X32X 1113060189 Big Coppitt Sub 138 Line 6 BU SEL 321 3211Y4256HXB1X4 2000123100 BES IED Big Coppitt Sub 138 Line 6 PRI SEL 311L 0311L1HDD4254X32X 1131020165 BES IED Big Coppitt Sub 138 Line 9 BU SEL 321 3211Y4256HXB1X4 99078096 BES IED Big Coppitt Sub 138 Line 9 PRI SEL 311L 3211Y4256HXB1X4 1131020164 BES IED Big Coppitt Sub 138 W1 BF SEL 351 03510M42533141X 98175043 BES IED 5/24/2018 Big Coppitt Sub 138 W3 BF SEL 351 03510T42533141X 98348026 BES IED 5/24/2018 Big Coppitt Sub 138 W4 BF SEL 351 03510M42533141X 97349018 BES IED 5/24/2018 Big Coppitt Sub Cap Bank 1 SEL 487V 0487V126151XC0X435A484X 1212737074 Big Coppitt Sub Cap Bank 2 SEL 487V 0487V126151XC0X435A484X 1212737075 Big Coppitt Sub Cap Bank 3 SEL 487V 0487V126151XC0X435A484X 1212737076 Big Coppitt Sub Main Arc Flash SEL 751A 751A51ACABA74851631 Big Coppitt Sub TX Diff SEL 587 0587023X551 99158052 Big Coppitt Sub TX OC SEL 501 05010WXX561XXBX 99158049 Cudjoe Key Sub Cudjoe Key Sub 13.8 Feeder 2 SEL 351 03515YH3554XXX 2003142165 UV/UF IED 5/26/2018 Cudjoe Key Sub 13.8 Feeder 3 SEL 351 03515YH3554XXX 2003142166 UV/UF IED 5/26/2018

Cudjoe Key Sub 13.8 Feeder 4 SEL 351 03515YH3554XXX 2003142164 UV/UF IED 5/26/2018 Cudjoe Key Sub 13.8 MAIN 1 SEL 351 03515YH3554XXX 2003142163 IED 5/26/2018 Cudjoe Key Sub 13.8 MAIN 2 SEL 351 035163C3E542X1 3203040093 Cudjoe Key Sub 138 Line 6 W1 BF SEL 311L 0311L1HDD4254X32X 1131020173 IED Cudjoe Key Sub TX 1 Diff SEL 587 05870W3X5P14 2003142161 BES IED Cudjoe Key Sub TX 1 OC SEL 501 05010W3X561PXB4 2003142162 BES IED Cudjoe Key Sub TX 2 Diff SEL 587 0587003X5P1 Cudjoe Key Sub TX 2 OC SEL 501 Big Pine Sub Big Pine Sub Dvar #3 SEL 351 0351A0H2X3A54X1 3161460322 IED N/A Big Pine Sub Dvar #1 SEL 351 0351A0H2X3A54X1 3161460312 IED N/A Big Pine Sub Cap 1A SEL 487V 0487V0X6251XXXX4H40XXXX 1122020339 IED Big Pine Sub Cap 1B SEL 487V 0487V0X6251XXXX4H40XXXX 1112840326 IED Big Pine Sub Cap 2A SEL 487V 0487V0X6251XXXX4H40XXXX 1112840328 IED Big Pine Sub Cap 2B SEL 487V 0487V0X6251XXXX4H40XXXX 1112840329 IED Big Pine Sub 13.8 Feeder 2 SEL 351 0351A0H2X3A54X1 3161460315 UV/UF IED 5/28/2018 Big Pine Sub 13.8 Feeder 2/3 Backup SEL 351 0351A0H2X3A54X1 3161460319 UV/UF IED 5/28/2018 Big Pine Sub 13.8 Feeder 3 SEL 351 351A0H2X3A54X1 3161460313 UV/UF IED N/A Big Pine Sub 13.8 Feeder 4 SEL 351 351A0H2X3A54X1 3161460320 UV/UF IED 5/26/2018 Big Pine Sub 13.8 Fut. Feeder 5 SEL 351 351A0H2X3A54X1 3161460316 UV/UF IED 5/28/2018 Big Pine Sub 13.8 MAIN #1 SEL 351 0351A0H2X3A54X1 3161460321 IED 6/26/2018 Big Pine Sub 13.8 MAIN #2 SEL 351 03510T42533141X 99314058 IED 5/28/2018 Big Pine Sub 13.8 Tie Breaker SEL 351 03510T42533141X 99314061 IED 5/28/2018 Big Pine Sub 138 Bus Diff SEL 387 03870Y4X5H2X4XX 99158057 BES IED Big Pine Sub 138 Line 6 BU SEL 321 3211Y4256HXB1X4 2000123102 BES IED Big Pine Sub 138 Line 6 PRI SEL 311L 0311L1HDD4254X32X 1131020162 BES IED Big Pine Sub 138 Line 7 BU SEL 311L 3211Y4256HXB1X4 2000123099 BES IED Big Pine Sub 138 Line 7 PRI SEL 321 0311L1HDD4254X32X 1131020173 BES IED Big Pine Sub 138 W2 BF SEL 351 03510T42533141X 98351027 BES IED 5/29/2018 Big Pine Sub 138 W3 BF SEL 351 03511T42533141X 2005182021 BES IED 5/29/2018 Big Pine Sub Dvar #2 SEL 351 0351A0H2X3A54X1 3161460325 IED N/A Big Pine Sub TX #1 Diff SEL 587 05870W3X5P14 2006004173 BES IED Big Pine Sub TX #1 OC SEL 501 05012W3X561PXB4 2003142172 BES IED Big Pine Sub TX #2 Diff SEL 587 05870W3X5P14 2010194398 BES IED Big Pine Sub TX #2 OC SEL 501 05012W3X561PXB4 2010194384 BES IED Stock Island Plant 69KV Stock Island Plant 69KV 69 Line 3 BU SEL 321 3211Y4256HXB1X4 2007039156 GEN IED Stock Island Plant 69KV 69 Line 3 PRI SEL 311L 3211Y4256HXB1X4 1131020170 GEN IED Stock Island Plant 69KV 69 Line 5 BU SEL 321 3211Y4256HXB1X4 2007039154 GEN IED Stock Island Plant 69KV 69 Line 5 PRI SEL 311L 3211Y4256HXB1X4 1131020163 GEN IED Stock Island Plant 69KV 69 W1 BF SEL 351 03510T42533141X 2007039187 GEN IED 5/1/2018 Stock Island Plant 69KV 69 W2 BF SEL 351 03510T42533141X 2007039186 GEN IED 5/1/2018 Stock Island Plant 69KV 69 W3 BF SEL 351 03510T42533141X 2007039188 GEN IED 5/1/2018 Stock Island Plant 69KV 69 W8 BF SEL 351 03510T42533141X 2007039190 GEN IED 4/30/2018 Stock Island Plant 69KV 69 W9 BF SEL 351 03510T42533141X 2007039189 GEN IED 5/1/2018 Stock Island DVAR Stock Island DVAR 13.8 Main SEL 751A 751101A1A70850020 1113040159 IED Stock Island DVAR DVAR-1 SEL 751A 751101A1A70850020 1113040163 IED Stock Island DVAR DVAR-2 SEL 751A 751101A1A70850020 1113040161 IED Stock Island DVAR DVAR-3 SEL 751A 751101A1A70850020 1113040162 IED Stock Island DVAR CAP BANK 1A SEL 487V 0487V0X6251XXXX4H40XXXX 1113030167 IED Stock Island DVAR CAP BANK 1B SEL 487V 0487V0X6251XXXX4H40XXXX 1113040166 IED Stock Island DVAR CAP 1 SPARE SEL 751A 751101A1A70850020 1113040158 IED Stock Island DVAR CAP BANK 2A SEL 487V 0487V0X6251XXXX4H40XXXX 1113040165 IED Stock Island DVAR CAP BANK 2B SEL 487V 0487V0X6251XXXX4H40XXXX 1113040164 IED Stock Island DVAR CAP 2 SPARE SEL 751A 751101A1A70850020 1113040160 IED Stock Island DVAR TX OC SEL 501 05010W3X561PXB4 1113040169 IED Stock Island DVAR TX Diff SEL 587 05870W3X5P14 1113040168 IED Regulators Sugarloaf Regulator B phase (right) SEL 2431 24310X11X12XXXXX10XX 1130240408 IED Sugarloaf Regulator A phase (center) SEL 2431 24310X11X12XXXXX10XX 2010295165 IED Sugarloaf Regulator C phase (left) SEL 2431 24310X11X12XXXXX10XX 2010295166 IED Ramrod Regulator A phase SEL 2431 24310X11X12XXXX220XX 1172630686 Ramrod Regulator B phase SEL 2431 24310X11X12XXXX220XX 1172630684 Ramrod Regulator C phase SEL 2431 24310X11X12XXXX220XX 1172630685 Cudjoe Key Regulator A phase SEL 2431 24310X11X12XXXX220XX 1123070129 IED Cudjoe Key Regulator B phase SEL 2431 24310X11X12XXXX220XX 1123070130 IED Cudjoe Key Regulator C phase SEL 2431 24310X11X12XXXX220XX 1123070128 IED FKAA Ramrod Regulator A Phase SEL 2431 24310111X1217XX220XX 1212530281 FKAA Ramrod Regulator B Phase SEL 2431 24310111X1217XX220XX 1212530282 FKAA Ramrod Regulator C Phase SEL 2431 24310111X1217XX220XX 1212530283 Reclosers

Key Deer Recloser BPS F2 SEL 651R 0651R22DXBA8AA112320XX 1122860509 IED Wilder Recloser BPS F2 SEL 651R 0651R22DXBA8AA112320XX 1122860511 IED Wilder Recloser/GPS Clock SEL 2401 24010XXX0 1183050369 Sugarloaf Recloser BCS F4 SEL 651R 0651R22DXBA8AA112320XX missing ???? IED Sugarloaf Recloser/GPS Clock SEL 2401 24010XXX0 1183170078 Shrimp Road Recloser 651R Coast Guard 651R Shop 651R Navy Trumbo 651R

KEYS ENERGY SERVICES

GENERAL TERMS & CONDITIONS

ADDITIONS/DELETIONS

KEYS reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the best interest of KEYS.

ALTERATIONS IN PROPOSAL

Except as otherwise provided herein, Proposals which are conditional in any way, or which contain erasures or interlineations not authenticated as provided herein, or which contain items not called for, items not in conformity with applicable laws, changes, additions, recapitulations, alternative Proposals, or any other modifications of the Proposal forms which are not specifically called for in the Contract Documents, will be rejected as not responsive unless specifically agreed to in writing by KEYS. Erasures, interlineations or other corrections shall be authenticated by affixing in the margin immediately opposite the correction, the handwritten initials of each person executing the Proposal.

APPLICABLE LAW

This Contract shall be interpreted in accordance with the law of the State of Florida.

ASSIGNMENT

No contract awarded under these terms, conditions, and specifications, may be sold, transferred or assigned in full or part without the written permission of KEYS. Such written permission shall not relieve contractor from its obligations and liabilities.

ATTORNEY FEES

The prevailing party in any litigation or mediation relating to the contract shall be entitled to recover it reasonable attorney fees and costs from the other party for all matters, including, but not limited to, appeals.

BASIS OF AWARD

A. The award will be made by KEYS on the basis of the Proposal from the lowest responsive* responsible**, Bidder which, in KEYS’ sole and absolute judgment, will best serve the interest of KEYS.

B. KEYS reserves the right to accept or reject any or all Proposals, and to waive any informalities and irregularities in said Proposal.

*Responsive Bidder: Any person, firm, or corporation submitting a bid for the work contemplated whose bid form is complete and regular, free of excisions or special conditions and has no alternative bids for any item unless requested in the technical specifications.

**Responsible Bidder: Any person, firm, or corporation submitting a bid for the work contemplated who maintains a permanent place of business, has adequate manpower and equipment to do the work properly and within the time limit that is established, has adequate financial status to meet his obligations contingent to the work and has a history of performance of like contracts (acceptable to KEYS).

C. Evaluation: The lowest evaluated price shall be determined from an analysis which assesses the impact of the contract price, operational and maintenance costs.

BID BOND/CERTIFIED CHECK

Each proposal should be accompanied by a Bid Bond or Certified Check payable to the UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA in an amount not less than five (5%) percent of the amount of the proposal as security.

BID PROPOSAL PRICING

All bid proposals must remain firm for 120 days minimum.

BIDDER QUALIFICATIONS

Please provide this information in your bid response.

CITY/COUNTY LICENSING

For the term of the contract, Contractor shall maintain City of Key West and Monroe County licenses and/or other requirements to work within the City or County limits. Contractor should provide KEYS with a copy of all licenses.

COMPLETENESS OF PROPOSAL

A. Each Bidder shall respond to all items on Proposal Page. When quoting on all items including optional items, bidders shall insert the words

“No Bid” in the space provided for any item for which no offer is made. Failure to do so may result in the Proposal being rejected as not responsive.

B. KEYS will consider alternative, additive, or deductive options with no initial pricing.

C. Each Proposal shall include specific acknowledgment of receipt of all Addenda issued during the bidding period. Failure to do so may result in the Proposal being rejected as not responsive.

D. Each Bidder shall furnish information relating to its experience, facilities, material, equipment and business as is required by the Proposal form. Failure to do so may result in the Proposal being rejected as not responsive.

E. Additional technical data furnished by a Bidder, but not required by the Request for Proposal (RFP), may at KEYS’ option be considered part of the Proposal to the extent that it is supplementary to, is consistent with and not contrary to the RFP.

CONTACT REFERENCES

KEYS contact for bidding requirements and technical specifications: Tyler Randolph, Supervisor of Purchasing, Tyler.Randolph@keysenergy.com or purchasing@keysenergy.com.

CONTRACT DURATION

The duration of the base contract shall be from the date of execution by the Utility Board through December 31, 2025. The contract can be extended for 5 additional 1-year terms. If this contract is for a unit price and estimated quantities and if KEYS desires, KEYS and Contractor can extend the contract at the same unit price. KEYS reserve the right to cancel this contract without cause with 30 days written notice and with cause within 10 days.

CONTRACT CHANGES

No changes, over the contract period, shall be permitted unless prior written approval is given by the Utility Board of the City of Key West, Florida. No Contractor shall assign the contract or any rights or obligations there under without the written consent of KEYS. In the event of such approved subcontracting, contractor agrees to provide KEYS with written documentation relative to the Subcontractor(s) employed in this contract.

CONTRACT COMPLIANCE

All contracts are subject to the terms and conditions of the Fair and Accurate Credit Transactions Act of 2003. The said provisions and compliance therewith are expressly made part of the contract and are binding covenants on the party contracting with KEYS.

CONTRACTOR LIABILITY

In the event of default by Contractor, KEYS reserves the right to utilize the next lowest Bidder as the new Contractor. In the event of this occurrence, the next lowest Bidder, if it wishes the award, shall be required to provide the bid items at the prices as contained on its proposal or bid for this specification.

CONTRACTOR’S RESPONSIBILITIES

A. Contractor shall be responsible for all loss, damage, vandalism, theft, etc. for all equipment, tools, materials, etc. left on the job site.

B. Contractor shall be responsible for maintaining the site in a clean condition during installation. Contractor and KEYS at which time the site should be cleaned up will make a final walk down of the sites.

C. Prior to completion of demobilization, Contractor shall remove all construction materials, waste, demolition debris, excess materials, temporary installation, etc. that have not been specifically turned over and accepted by KEYS.

D. Contractor shall be responsible for any and all costs for cleanup of oil or gasoline spills which result from his equipment or from any work performed as part of this contract.

E. Permit violations or environmental damage caused by contractor shall be mitigated or repaired by contractor, at contractor’s expense, to the satisfaction of the governing authority citing such damage.

F. Items discussed in this section are not intended to be all-inclusive of Federal, State, and Local Laws and Regulations. Information is provided as anticipated minimum requirements. Contractor shall be familiar and comply with all requirements of applicable laws and regulations.

G. Contractor will assume total responsibility for materials, delivery to/from job site, installation, and testing of system.

ENTIRE AGREEMENT

The terms, specifications and/or drawings included in a duly executed contract will constitute the entire agreement between the parties. No modification or waiver of terms of this agreement shall be binding, unless in writing, signed by a duly authorized representative of KEYS.

ERROR IN BID CALCULATION

In the event there is a mathematical error in the bid, KEYS will recalculate using the line items and correct the total.

EXECUTION OF PROPOSAL

If a Proposal is made by a partnership, it shall contain the name and address of each partner and shall be executed in the partnership name, followed by the handwritten signature of a partner authorized to execute the Proposal for the partnership. If a Proposal is made by a corporation, it shall be executed in the name of the corporation, followed by the handwritten signature of an officer authorized to execute the Proposal for the corporation, and the printed or typewritten designation of the office he holds in corporation. Another partner of the partnership or official of the corporation shall attest to the authority of the person executing the Proposal. KEYS may require any Bidder to furnish certified copies of extracts of the minutes of meetings of the governing body of the Bidder authorizing execution of the Proposal and Contract Documents.

FORCE MAJEURE

KEYS shall not be liable in any way to contractor as a result of an event, circumstance or act of a third party that is beyond a party’s reasonable control (e.g. an act of God, and act of the public enemy, an act of a government entity, strikes or other labor disturbances, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war and riots).

LITIGATION SEARCH

KEYS reserve the right to conduct a litigation search on contractor’s history of past litigation.

LIQUIDATED DAMAGES

In the event the Scope of Work is not substantially complete on or before July 1, 2025, liquidated damages shall be payable by Contractor to KEYS in the amount of $1,000.00 per day for each day the Scope of Work is not substantially complete.

mailto:Tyler.Randolph@keysenergy.com mailto:purchasing@keysenergy.com

The parties recognize that the damages to be incurred by KEYS as a result of delay in completion of the Scope of Work are difficult to estimate at this time and would be difficult for KEYS to prove. The parties intend that the payment of Liquidated Damages set forth above would serve to compensate KEYS for its damages resulting from such delay in completion, and constitutes a reasonable, good faith approximation of such damages. The liquidated damages set forth herein are not intended to, nor shall be construed to, function as a penalty, and shall not preclude other remedies available to KEYS at law or in equity.

MATERIAL

No goods or materials provided pursuant to the proposal shall consist of or contain any equipment which has been manufactured or supplied by persons or entities owned by, controlled by, or subject to the jurisdiction or direction of the government of the People’s Republic of China.

MODIFICATION OF PROPOSAL

A modification of a proposal already received will be considered only if the modification is received prior to the time last announced for opening Proposals. All modifications shall be made in writing, executed and submitted in the same form and manner as the original proposal, fax or E-mail.

Phone modifications will not be considered.

NOTICE TO PROCEED

KEYS will issue the successful bidder a Notice to Proceed after the following activities have been completed: 1) the Performance Bond and Insurance Certificates have been received and approved by KEYS, 2) a meeting has been held and issues regarding environmental, lien releases, payment procedures, safety, security, and use of sub-contractor notification were discussed. The successful bidder will be asked to complete the signature to acknowledge receipt of this notice.

OPENING PROPOSALS

At the time and place last announced for opening Proposals, each Proposal which has been received prior to the time last announced for opening Proposals, except those which have been properly withdrawn, will be publicly opened, irrespective of any irregularities or informalities in such Proposals.

KEYS INSPECTIONS/MEETINGS

KEYS will make inspections and/or meetings as deemed necessary to ensure that all work is being performed in compliance with these specifications and guarantees.

PAYMENT

Payment will be made after acceptance of services and materials and within 30 days after receipt of invoice. KEYS will hold 5% retention until 30 days after project completion and final acceptance. Contractor will complete and submit the provided Contractor’s Request for Payment form, prior to any payment of draw request. Contractor’s request for payment shall be accompanied by a breakdown of material and labor associated with that particular request. KEYS does not pay service charges on late payments.

PENALTIES

KEYS reserves the right to increase or decrease quantities shown without penalties.

PERFORMANCE BOND

Within ten (10) days after contractor receives the Notice of Utility Board Approval and prior to the execution of the Contract, contractor shall furnish a Performance and Payment Bond in the form acceptable to KEYS, with corporate Surety satisfactory to KEYS such bond shall insure the full and faithful performance of the Contract, including the payment of faithful performance of the Contract, including the payment of all obligations arising there under, and shall be in an amount equal to (one hundred) 100% of the Total Contract Amount unless otherwise provided in these specifications. Such bond shall further comply in all respects with the laws of the State of Florida.

PERSONNEL

A. The project supervisor must be capable of communicating fluently in English at all times.

B. On a project, the foreman must be capable of communicating fluently in English.

C. All employees of company must be United States Citizens or legally authorized to reside and work in the United States.

D. KEYS may request at any time throughout the contract the following within eight (8) hours:

- Proof of citizenship for all employees

- Proof of employee’s salary is at or above state and federal minimum requirements

- Proof of eligibility to legally work in the United States

POSTPONEMENT OF OPENING

KEYS reserves the right to postpone the date and time last announced for opening Proposals and such postponement may be made at any time prior to the time last announced for opening Proposals. KEYS will give written notice in the form of an Addendum by email to each party to whom Contract Documents have been issued in addition to posting the Addendum on DemandStar, Vendorlink, and Keysenergy.com websites, stating the change in date and time of any such postponement.

PRICES

A. All prices bid shall be firm unless the conditions of the RFP permit price escalation. If an escalation method or indices are specified, the

Bidder shall indicate in its bid the specific items subject to escalation, and shall give the method and indices to be used in computing the amount thereof.

B. The vendor shall provide the proposal price in U.S. dollars only.

PROPOSAL GUARANTEE

A. The Proposal Guarantee shall be the cashier’s check or Bid Bond required in the Notice to Bidders. A bid bond or cashier’s check in lieu of a surety bond in the amount of (five) 5% of the proposal shall be submitted with all proposals. This bid bond requirement is to be used as security and will be returned to bidder after KEYS enters into a Contract with the successful bidder. This (five) 5% shall be based on the total bid price. The bid bond or cashier’s check shall be valid for a period of no less than 120 days after bid opening date.

B. KEYS may reject all Proposals, and in such event, all cashier’s checks and Bid Bonds will thereupon be returned to the Bidders.

C. When a Proposal is accepted, all checks and Bid Bonds will thereupon be returned to the bidders, except for the approved proposal. The cashier’s check or Bid Bond of the approved Bidder will be returned after completion of the requirements in the following paragraph.

D. Within (ten) 10 days after delivery of Notice of Utility Board Approval, or such additional time as is allowed by KEYS, the Bidder shall furnish satisfactory Performance and Payment Bond, Insurance Certificate and Insurance Policies.

PROTESTS

Any bidder who believes he has been aggrieved in connection with the staff recommendation or award of a contract may protest in writing to the KEYS Purchasing Department. The deadline for filing a protest is prior to the commencement of the Utility Board meeting wherein the award is to be considered. It is the responsibility of the bidder to ascertain the bid award information from DemandStar or VendorLink.

Protests shall specifically describe the subject matter and facts giving rise to the protest.

PUBLIC RECORDS ACT

Pursuant to F.S. 119.0701 of the Public Records Act, any request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. Contractors is required to comply with public records laws and upon request by the public records custodian, shall provide a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost not to exceed the cost provided in Ch. 119, F.S. or as otherwise provided by law. A contractor who fails to provide the records to the agency within a reasonable time may be subject to penalties as provided in F.S. 119.10

IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT

THE CUSTODIAN OF PUBLIC RECORDS AT:

KEYS ENERGY SERVICES

P.O. BOX 6100

Key West, FL 33041-6100

(305) 295-1067

Gricel Owen Email: gricel.owen@keysenergy.com

PUBLIC ENTITY CRIME CLAUSE

Any person submitting a bid or proposal in response to this invitation must execute the enclosed form FOR 094, SWORN STATEMENT UNDER SECTION 287.133 (3) (a), FLORIDA STATUTES ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and enclose it with his bid proposal. If you are submitting as bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting contract, it is your responsibility to see that copies of the form are executed by them and are included with your bid or proposal. Corrections to the form will not be allowed after the bid or proposal opening time and date.

Failure to complete this form may result in immediate disqualification of your bid or proposal.

QUALITY ASSURANCE PROVISIONS

A system of test and inspection shall be used to insure receipt of the quality and quantity of material(s)/service(s) purchased.

Material(s)/service(s) will be promptly inspected and any discrepancies from the purchase order and/or the supplier’s invoice shall be reported immediately.

RELEASE OF LIENS

Contractor is to furnish a release of liens for sub-contractual materials and labor prior to each payment. In addition, contractor is to furnish the standard form of “Statement Concerning Claims.”

REJECTION

The Utility Board reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which the Utility Board deems to be in the best interest of the Utility Board.

RETAINAGE

A 5% retainage fee will be applied to all payment requests.

SAFETY/MAINTENANCE OF TRAFFIC (MOT)

Contractor is to provide all required Safety and Traffic Control equipment as required by FDOT, City of Key West, or Monroe County MOT.

Personnel are required to be trained in MOT as required. Contractor is to provide copies of certification of MOT training.

SAFETY AND PROTECTION

Examination of existing facilities: After the Contract is awarded and before commencement of the work, Contractor and KEYS shall make thorough examination of all existing structures and facilities associated with the project.

Safety requirements: Contractor shall do whatever work is necessary for safety and be solely and completely responsible for conditions of the job site, including safety of all persons (including employees) and property during the project period. This requirement shall apply continuously and not be limited to normal working hours.

Safety provisions shall conform to Federal and State Departments of Labor, Occupational Safety and Health Act (OSHA), and other applicable Federal, State, County, and Local Laws, Ordinances, Codes, requirements set forth herein, and regulations that may be specified in other parts of these specifications. Where these are in conflict, the more stringent requirement shall be followed. Contractor shall become thoroughly familiar with governing safety provisions and shall comply with the obligations set forth therein.

Contractor shall develop and maintain for the duration of the project, a safety program that will effectively incorporate and implement required safety provisions of the American Public Power Association (APPA) Safety Manual. Contractor is responsible for obtaining the latest edition of the APPA Safety Manual at their expense from APPA at http://www.publicpower.org/topics/landing.cfm?ItemNumber=38512. Contractor shall appoint a qualified employee who is authorized to supervise and enforce compliance with the APPA safety Manual. It is not the responsibility of KEYS to review or police contractor’s implementation of the APPA Safety Manual’s protocols.

SCOPE OF WORK

While KEYS has tried to anticipate all Work required under and during the term of this contract, the parties understand and agree that the Work required herein may require without notice to contractor, the performance of Extra Work or the omission of Work previously required.

KEYS may at any time and without notice to contractor, require changes in the scope of Work under this contract as KEYS may find necessary or desirable. Such changes may include the omission of Work previously required.

A. KEYS shall notify contractor of the change in scope work via Change Order, which shall become part of the Contract Documents.

If a Change Order directs Contractor to omit Work, contractor shall refrain from performing it.

B. Contractor shall perform Extra Work only pursuant to the issuance by KEYS of Change Order. Records of any Extra Work performed by contractor shall be reviewed daily by contractor and KEYS, duplicate copies of accepted records made and signed by both contractor or his representative and KEYS, and one (1) copy retained by each.

SECURITY/BACKGROUND CHECK

KEYS may require successful bidders to supply a complete listing of all individuals that will perform work at the various sites. KEYS may run DMV and mandatory felony and misdemeanor background checks due to security reasons. The successful bidder must expressly agree to the right for KEYS to run the aforementioned checks.

KEYS reserve the right to perform background checks during the entire duration of the contractual agreement. Contractor will advise KEYS immediately of any employee staff changes before they are permitted on-site.