KEYS_Bid_2326_Specifications_for_Kennedy_Drive_Substation_Bus_Replacement.pdf

KEYS BID 23-26 SPECIFICATIONS FOR KENNEDY DRIVE SUBSTATION 69KV BUS-1

AND BUS-2 REPLACEMENT

CALL FOR BIDS

THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, operator of Keys Energy Services (KEYS), hereby gives notice to prospective bidders that sealed proposals will be received by KEYS electronically until 10:00 a.m. on November 02, 2026 for:

KEYS BID 23-26 SPECIFICATIONS FOR KENNEDY DRIVE SUBSTATION 69KV BUS-1 AND

BUS-2 REPLACEMENT

KEYS has instituted VendorLink and DemandStar systems to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, 7 days a week. Specifications may be obtained from their websites at www.myvendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals.

You may also visit www.KeysEnergy.com for links and download information for all KEYS bid specifications.

It shall be the sole responsibility of each bidder to have their bid electronically delivered on or before the time for opening proposals last announced to bidders. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received prior to the opening date and time in order to be considered. Paper submittals, if applicable, are to be delivered via FedEx, UPS, or in-person to:

Keys Energy Services Bid Opening Committee – KEYS Bid 23-26 6900 Front Street Extended Key West, FL 33040 Note: This address does not receive US Postal Service.

Any proposal received after the time last announced for opening proposals may be retained by KEYS or returned to the bidder, but such proposal may be rejected as not responsive.

Vendors with questions pertaining to this bid specification must submit them in writing via email to purchasing@keysenergy.com no later than Friday, October 16, 2026 at noon. Any questions received after noon on October 16, 2026 will not be addressed.

Each proposal should be accompanied by a Certified Check or Bid Bond payable to the UTILITY BOARD OF THE CITY OF KEY WEST in an amount not less than five (5%) percent of the amount of the proposal as security.

Each proposal should constitute an offer to KEYS, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

At a meeting of the BID OPENING COMMITTEE to be held virtually on November 02, 2026, at 10:00 a.m. Proposals will be opened and vendor names will be publicly read aloud.

KEYS reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which KEYS deems to be in the best interest of the Utility Board.

Tyler Randolph, Purchasing Supervisor

Contents

SECTION 1 GENERAL INFORMATION

1.01. DEFINITIONS

1.02. INTENT OF SPECIFICATION

1.03. SERVICE CONDITIONS

SECTION 2 GENERAL REQUIREMENTS

2.01. PROPOSALS

2.02. STANDARDS

2.03. STANDARD OF DESIGN AND WORKMANSHIP

2.04. ACCEPTANCE

2.05. EXCEPTIONS

2.06. RIGHT TO USE EQUIPMENT AND/OR SOFTWARE REQUIRING CORRECTIONS

2.07. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS

2.08. DOCUMENTATION REPRODUCTION

2.09. INTERFERENCE WITH OPERATION

2.10. SCHEDULE

2.11. DISPOSAL OF MATERIAL

2.12. PERMITTING

2.13. OWNER INSPECTIONS/MEETINGS

2.14. SAFETY AND PROTECTION

2.15. CONTRACTOR’S RESPONSIBILITIES

2.16. GENERAL

2.17. CONSTRUCTION FACILITIES

2.18. CONSTRUCTION SUPPORT SERVICES

2.19. ENVIRONMENT

2.20. FINAL DOCUMENTS

SECTION 3 – BIDDING REQUIREMENT

3.01. SITE VISIT

3.02. CLARIFICATION

3.03. SUBCONTRACTORS

3.04. PROPOSAL ARRANGEMENT

3.05. PROPOSAL PREPARATION

3.06. BASIS OF AWARD

3.07. QUALIFICATIONS/EXPERIENCE

3.08. SECURITY/BACKGROUND CHECK

3.09. PERSONNEL

SECTION 4 - BIDDING DATA

4.01. GENERAL

4.02. EQUIPMENT & MATERIAL

4.03. ORGANIZATIONAL CHART

4.04. PROJECT MANAGEMENT

4.05. PROJECT SCHEDULE

SECTION 5 - BID PRICES

5.01. FIRM LUMP SUM PRICE

5.02. ADDITION & DELETION OF WORK

5.03. VENDOR’S ENVIRONMENTAL IMPAIRMENT RESPONSIBILITY

SECTION 6 - SCOPE OF WORK

6.01. Kennedy Drive Substation 69KV Bus Replacement

6.02. Kennedy Dr Bus Materials

6.03. Kennedy Dr Bus Procedure

ATTACHMENTS

REFERENCE DOCUMENTS

TITLE WARRANTY

SECTION 1 GENERAL INFORMATION

Keys Energy Services (KEYS) is a municipal electric utility supplying power to residents of the lower Florida Keys. KEYS is located in the extreme southern tip of peninsular Florida, situated in Monroe County, Florida, primarily what is considered the “Lower Keys”, which extends eastwardly from Key West to the west end of the Seven-Mile Bridge. Corporate Offices are located at 1001 James Street, Key West, Florida and the Transmission and Distribution (T&D) Facility is located on Stock Island at 6900 Front Street Extended, Key West, Florida 33040.

KEYS and its representatives have exercised due care in preparing this Request for Proposals (RFP). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. KEYS and its representatives do not warrant the accuracy of information contained herein.

This proposal is for:

1. Remove and replace Kennedy Drive Substation 69kV string Bus-1 and Bus-2 Conductor and all associated ties and hardware. This work is to be performed in an energized substation, with one bus deenergized at a time while the other remains energized.

Please refer to the specification herein for the complete scope of work.

1.01. DEFINITIONS

• Owner - Utility Board of the City of Key West

• Bidder - The party or parties submitting a proposal for performing the work and/or furnishing the equipment/system specified herein.

• Contractor- The successful bidder who accepts a purchase order from the Owner.

• Date of Commercial Operation - The date established by the Owner following the period of preliminary operations of the equipment during which necessary corrections, adjustments and/or alterations may be made to ensure the equipment's safe and reliable operation.

• Equipment/System - Any and all equipment, machinery, material, transportation, accessories and supplies complete with all usual and appropriate fittings, attachments, appurtenances, appliances and special tools necessary for erection, installation, operation and maintenance unless specifically excluded herein.

1.02. INTENT OF SPECIFICATION

KEYS is seeking to secure a Utility Service Contract with a contractor to perform a general upgrade to its transmission system. This will include:

• Removal of the old 69kV bus-1 and bus-2 at Kennedy Drive Substation and installation of new Bus Wire and associated Hardware. The bus lines will be de-energized one bus at a time for this work. One bus must be energized at all time to support the city of Key West.

The Bidder shall make his/her proposal with the understanding that the Specifications and applicable drawings are intended to cover all the requirements for the design, equipment procurement, construction and documentation for the complete and reliable Transmission Bus line described herein.

Unless expressly excluded, any and all labor and materials not indicated herein, but which may be necessary to complete any part of the system in a proper, substantial and workman-like manner are to be furnished by the contractor without additional charge or cost to the Owner.

Any intended omissions or exceptions to the requirements of the Specification must be stated in writing in the proposal. Otherwise, it will be understood that all work is included.

1.03. SERVICE CONDITIONS

Bidder shall understand that the Kennedy Drive Bus 69kV Bus and equipment specified herein will be used in and is part of an electric utility Transmission system, which will be energized continuously except as required for maintenance. Bidder shall make himself knowledgeable of the problems that may arise during the design, construction, and operation of the 69kV Bus line, and shall make his/her proposal consistent with such problems.

The completed system shall be of industrial grade and shall be required to perform properly at the ratings specified herein when installed outdoors in a residential area with the following ambient conditions:

• Altitude: Less than 100 feet above sea level

• Outdoor ambient temperature range: 20F - 110F

• Atmosphere: Humid, marine environment (tropical climate)

• Wind speed: 150 MPH during hurricane

• Seismic coefficient: 0

• Isokeraunic level: 100

• Shock & Vibration: Bidder shall describe the system's resistance to shock and vibration

SECTION 2 GENERAL REQUIREMENTS

2.01. PROPOSALS

Proposals must be complete with all required details including Fill-in data if specified. The proposal and its supplements such as drawings, documents, and other information submitted shall be the property of the Owner and will be used only for the purpose of evaluation of the proposal and the execution of any resulting contract.

Proposals shall be submitted electronically via VendorLink or DemandStar prior to the opening date and time. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received before the opening date and time to be considered.

Paper submittals can be sent via FedEx, UPS, or In-Person to:

Keys Energy Services Bid Opening Committee – Bid 23-26 6900 Front Street Extended Key West, Florida 33040 Note: This address does not receive US Postal Service.

Bidders shall submit the following:

1. Bid Bond or Cashier’s Check for 5% of Total

2. Proposal Page

3. Insurance Agent’s Statement

4. Bidder’s Statement

5. Safety Compliance Affidavit

6. Drug-Free Workplace Statement

7. Public Entity Crimes Sworn Statement

8. Hourly Rates for Labor and Equipment – to be used should additional work/material outside of the scope of work is required

2.02. STANDARDS

The design, fabrication, testing, and performance of all the equipment & material furnished, and all construction & installation work under this specification shall conform to the requirements of latest editions of ANSI, NFPA, NEMA, IEEE, ASTM, UL, NEC, EIA, ICEA, NESC, FDOT, OSHA and all other applicable local and national codes and standards.

Any conflict between the above-mentioned documents and this specification shall be referred to the Owner for clarification before proceeding with the work.

2.03. STANDARD OF DESIGN AND WORKMANSHIP

The system shall be complete in all respects and shall fully conform to the requirements set forth in the specifications and proposal. The intent of the specification is to secure for the Owner a transmission system of first-class workmanship in all respects, and in accord with the best of recognized modern practice. All equipment/material shall be new, U.S. manufactured, and suitable for the service and conditions described herein.

2.04. ACCEPTANCE

Acceptance of work will be confirmed in writing by the Owner's representative, indicating that sufficient tests have been made to determine that all requirements have been met.

Acceptance shall not waive any claim, which Owner may have for delay in completion.

2.05. EXCEPTIONS

The Bidder shall include in the proposal a section entitled "Exceptions to the Specifications". If no exceptions are taken, the Bidder shall indicate "None". If exceptions are taken, the Bidder shall list the paragraph number of this specification where the exception is taken, propose substitutions/alterations, and explain fully, the reasons for taking the exceptions. Any exception listed elsewhere in the proposal will not be considered and the proposal may be considered non-responsive.

2.06. RIGHT TO USE EQUIPMENT AND/OR SOFTWARE REQUIRING CORRECTIONS

If, after installation, it is discovered that the equipment or any part thereof or its performance may require correction, adjustment, or replacement the Owner shall have the right to use such equipment until such time as it is convenient to the Owner to remove said equipment from service.

2.07. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS

The work performed by the Contractor shall comply with the applicable requirements of all statutes, ordinances, codes and standards of legally constituted authorities having jurisdiction.

The Contractor shall obtain certificates of compliance where required. If the proposed work varies from said statutes, ordinances, codes and standards, the Contractor shall notify the Owner's representative in writing before the work is performed. If the Contractor performs any of the work contrary to such statutes, ordinances, codes and standards, the Contractor shall bear any expense arising there from.

2.08. DOCUMENTATION REPRODUCTION

Owner reserves the right to reproduce all documentation received from the contractor after award of the Contract, which is considered necessary for Owner's purposes despite any notice to contrary appearing on the documentation.

2.09. INTERFERENCE WITH OPERATION

Interference with normal operation of Owner's facility or equipment, and that of all Contractors or Subcontractors on the work site shall be avoided. Owner's representative will determine in advance whether such interference is unavoidable and will establish the necessary procedures under which the interference will be allowed.

2.10. SCHEDULE

The work will be planned and scheduled by the Contractor subject to the limitations of the transmission and distribution system and electrical load. Limitations are the result of electrical load during peak hours in the summer months. In addition, system switching shall not be done during the following blackout periods (see attached schedule):

• January – 1st & 2nd

• July – Mini Season Week

• October – (Goombay) through Fantasy Fest

• November – Election Day

• November – Week of Thanksgiving

• December – Week of Christmas

• December – New Year’s Eve 31st

2.11. DISPOSAL OF MATERIAL

The contractor shall be responsible for disconnection, removal and disposal of old equipment that is being replaced. At a minimum:

• The job site shall be cleaned and restored.

• Restoration of asphalt or concrete shall be done as necessary.

• All old equipment shall be disposed of in accordance with all applicable federal, state and local laws and regulations.

2.12. PERMITTING

The contractor is responsible for all permits and may be required to obtain City of Key West, FDOT, Environmental, and/or Monroe County applicable permits to perform the job.

2.13. OWNER INSPECTIONS/MEETINGS

The Owner will make inspections and/or meetings as deemed necessary to ensure that all work is being performed in compliance with these specifications and guarantees. KEYS’ inspector will make sure work is performed as per the specifications before any approval to pay is made.

Failure to obtain inspector’s acceptance of work will result in noncompliance and therefore no payment will be made until corrected.

2.14. SAFETY AND PROTECTION

Safety requirements: Contractor shall do whatever work is necessary for safety and be solely and completely responsible for conditions of the job site, including safety of all persons (including employees) and property during the project period. This requirement shall apply continuously and not be limited to normal working hours.

Safety provisions shall conform to Federal and State Departments of Labor, Occupational Safety and Health Act (OSHA), and other applicable Federal, State, County, and Local Laws, Ordinances, Codes, requirements set forth herein, and regulations that may be specified in other parts of these specifications. Where these are in conflict, the more stringent requirement shall be followed. Contractor shall become thoroughly familiar with governing safety provisions and shall comply with the obligations set forth therein.

Contractor shall develop and maintain for the duration of the project, a safety program that will effectively incorporate and implement required safety provisions. The Contractor must furnish Keys Energy Services Environmental/Safety Officer with a written copy of vendor’s company Safety Program. Contractor shall appoint a qualified employee who is authorized to supervise and enforce compliance with the safety program.

KEYS duty to conduct review of the Contractor’s performance is not intended to include a review or approval of the adequacy of Contractor’s safety supervisor, safety program, or safety measures taken in, on, or near the site.

The importance of safety to all workers on the project shall be recognized, and accident prevention shall be an integral part of the Contractor’s operations. The Contractor shall cooperate with the Owner’s safety programs. Material Safety Data Sheets shall be provided by the manufacturer of each product and must be conspicuously posted at work site.

2.15. CONTRACTOR’S RESPONSIBILITIES

Contractor shall be responsible for all loss, damage, vandalism, theft, etc. for all equipment, tools, materials, etc. left on the job site.

Contractor shall be responsible for maintaining the site in a clean condition during installation.

Contractor and Owner at which time the site should be cleaned up will make a final walk down of the sites.

Prior to completion of demobilization, Contractor shall remove all construction materials, waste, demolition debris, excess materials, temporary installation, etc. that have not been specifically turned over and accepted by Owner.

Contractor shall be responsible for all costs for cleanup of oil or gasoline spills which result from his equipment or from any work performed as part of this contract.

Permit violations or environmental damage caused by the Contractor shall be mitigated or repaired by the Contractor, at the Contractor’s expense, to the satisfaction of the governing authority citing such damage.

Items discussed in this section are not intended to be all-inclusive of Federal, State, and Local Laws and Regulations. Information is provided as anticipated minimum requirements.

Contractor shall be familiar and comply with all requirements of applicable laws and regulations.

The Contractor will assume total responsibility for materials, delivery to/from job site, installation, and testing of system.

2.16. GENERAL

All construction work shall be performed in strict accordance with the design documents prepared by the Contractor and approved by the Owner. The Contractor shall be responsible for any damages resulting from any work done in violation of the above requirement.

Manufacturers' installation, testing and calibration instructions shall be followed very closely.

Services of manufacturer's field technicians shall be used extensively. For KEYS purchased material, manufacturer’s field technicians or an authorized manufacturer’s representative shall be used.

The substations are located in residential areas. The working hours shall be limited to 07:00- 17:00 Monday through Saturday and the construction noise shall be kept to a minimum. Only required commercial Contractor vehicles will be allowed on the construction site. Construction of road crossings shall be performed in stages such that the traffic flow shall not be completely blocked at any time. The Contractor shall take other temporary measures at his own expense to maintain the flow of traffic around the substation site.

2.17. CONSTRUCTION FACILITIES

The following construction facilities shall be furnished/provided by the Contractor:

• Telephone/communication

• Compressed air

• Temporary lighting

• Temporary heating

• Sanitary facilities

• All construction signs

The above facilities shall be properly maintained during the construction work and shall be completely removed upon completion of the construction by the Contractor.

The Contractor may furnish other facilities he/she may deem necessary subject to the approval by the Owner.

2.18. CONSTRUCTION SUPPORT SERVICES

The Contractor shall provide the construction support services including, but not limited to, the following:

• Safety

• Security

• Fire protection

• First Aid

• Trash Disposal

The Contractor shall be responsible for the receiving, handling and storage of all equipment and material in strict accordance with the manufacturers' instructions and recommendations.

2.19. ENVIRONMENT

The Contractor shall exercise all possible precautions required to leave the area outside the construction site in the same condition as it was prior to construction and shall comply with all local, state and federal Environmental & Pollution Control Laws. The Contractor shall be responsible for violations of any of the above referred laws which he/she and/or any of his/her subcontractors commit, including payment of fines, penalties and litigation costs.

2.20. FINAL DOCUMENTS

All final design documents prepared by the Contractor reflecting the as-built condition

Electronic Material:

At a minimum, all drawings that are part of the "FINAL DOCUMENTS" shall be submitted in .dwg AutoCad format

KEYS consider the final as built documents an integral portion of this project. Subsequently, progress payments and release of retainage will not be approved until and unless final as built documents have been delivered by the contractor and accepted by KEYS.

SECTION 3 – BIDDING REQUIREMENT

3.01. SITE VISIT

Each bidder is expected to visit the construction, storage and engineering work sites and familiarizes himself/herself with all the pertinent local conditions. By submitting a bid, each bidder certifies that the above sites were reviewed, and his/her bid is prepared in accordance therewith.

3.02. CLARIFICATION

Bidders shall immediately notify the Owner of any error and/or inconsistency, which they may discover in the Bidding Documents. Bidders requiring clarifications and/or interpretation of the Bidding Documents must submit a request to the Owner in writing not later than three weeks prior to the bid submittal date. If no such written request is made by this date, the bidder waives the right to any future consideration and accepts the Bidding documents as published and/or revised by the Owner.

Any interpretation, correction or change of the Bidding Documents will be made by written Addendum. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be acceptable and Bidders shall not rely upon such interpretations, corrections or changes.

3.03. SUBCONTRACTORS

Each bidder shall submit with his/her bid a list of equipment/material Vendors and Subcontractors including Surveying, testing, inspecting and other organizations and/or persons he expects to use for this project. The Owner shall notify the Bidder of objection to, or non-acceptability of any potential organization or person prior to award of this Contract. Bidder shall then replace such organization or person with an acceptable organization or person in order to be considered responsive. The Contractor shall not contract with any organization or person rejected by the Owner. The Contractor shall not be required to contract with any organization or person against whom the Contractor has a reasonable objection. After award of the contract, substitutions shall not be made for any proposed Subcontractor accepted by the Owner unless the Owner accepts the substitution in writing.

3.04. PROPOSAL ARRANGEMENT

Each bidder shall arrange his/her proposal in the following manners:

• Part 1 Technical Proposal

• Part 2 Commercial Proposal

• Appendix Supplemental information as may be required to enhance the description of the proposal.

• Exhibits Drawings, Catalog data, etc.

Pricing and related information shall be shown only in Part 2.

3.05. PROPOSAL PREPARATION

Each bidder shall submit complete and definitive information on his/her proposal in enough detail to permit a complete analysis and evaluation of his/her proposal. Each bidder shall assemble all drawings, catalog data and any other supplementary information necessary to completely describe all the work he/she is proposing to perform. Failure to provide sufficient detail may result in the proposal being deemed non-responsive.

3.06. BASIS OF AWARD

Award shall be made to the lowest responsive*, responsible**, most qualified*** bidder, per the Owner’s sole and absolute judgment, whose proposal is determined to be in the best interest of KEYS, taking into consideration technical qualifications, experience, schedule, and price. The Owner reserves the right to accept or reject any or all Proposals, and to waive any informalities and irregularities in said Proposals.

*RESPONSIVE BIDDER: Any person, firm, or corporation submitting a bid for the Work contemplated whose Bid Form is complete and regular, free of excisions or special conditions and has no alternative bids for any item unless requested in the technical specifications.

**RESPONSIBLE BIDDER: Any person, firm, or corporation submitting a bid for the Work contemplated who maintains a permanent place of business, has adequate manpower and equipment to do the Work properly and within the time limit that is established, has adequate financial status to meet his obligations contingent to the Work and has a history of performance of like contracts (acceptable to the Owner).

*** MOST QUALIFIED. This will be an internal KEYS Engineering Department evaluation and ranking. Evaluation criteria may include, but are not limited to: technical approach, contractor experience, safety record, project schedule, and cost.

KEYS reserves the right to request additional information to determine bidder responsibility.

Occasionally, in offering their Proposals, certain Bidders take exception to or offer to substitute their own commercial conditions or engineering specifications for part or all of the Contract Documents. Each such proposed exception or substitution shall be clearly described. The Owner reserves the right in its sole judgment to determine the materiality of such proposed exceptions or substitutions in evaluating the Proposal to determine which has previously failed to perform satisfactorily or to deliver on time material and equipment of any nature. Failure to clearly identify exceptions may result in rejection or the bidder being held to full compliance.

KEYS reserves the right to award the work in whole or in part. KEYS reserves the right to negotiate with the selected bidder prior to final award.

Bidder shall submit the bid with proposal constraints (if any). The bidder shall assume the entire Scope of Work described in Section 6 shall be performed by them, unless clearly stated as “optional”. KEYS will not subdivide the work. The proposal schedules are solely for understanding how the costs and timelines subdivide. KEYS reserve the right to evaluate proposals based on experience, equipment, manpower cost, etc.

3.07. QUALIFICATIONS/EXPERIENCE

The successful bidder must be in business for at least five (5) years performing requested services on commercial projects. Contractor shall demonstrate their capabilities (i.e. sample projects, equipment list, and company history). Bidder must be licensed and insured in order to satisfactorily perform the job scopes.

3.08. SECURITY/BACKGROUND CHECK

Contractor shall provide a list of all personnel assigned to the project. Background checks may be required. Sensitive personal information (such as Drivers License’s and Social Security Numbers) shall not be submitted with the bid but may be requested post-award in accordance with applicable laws.

In addition to the D.M.V. references, KEYS may run mandatory felony and misdemeanor background checks due to security reasons. The successful bidder must expressly agree to the right for KEYS to run the D.M.V. references and the various criminal history background checks.

Contractor shall be responsible for conducting background checks consistent with KEYS requirements and advise KEYS immediately of any employee changes before they are permitted onsite. KEYS reserve the right to perform background checks during the entire duration of the contractual agreement.

Non-compliance of security/background check portion of the bid specifications will result in rejection of the proposal or termination of awarded contractual agreement.

3.09. PERSONNEL

• The project supervisor for the company must be capable of communicating effectively in

English.

• On a project, the foreman must be capable of communicating in fluent English.

• All employees must be legally authorized to work in the United States.

• KEYS may request at any time throughout the contract the following within a reasonable timeframe (not to exceed 24 hours):

• Proof of citizenship for all employees

• Proof of employees' salary is at or above state and federal minimum requirements

• Proof of eligibility to legally work in United States

SECTION 4 - BIDDING DATA

4.01. GENERAL

Each bidder should submit complete and definitive information on his offering in sufficient detail to permit a complete analysis of the bid. The requirements stated in the Instructions to Bidders relative to information submittal should be followed.

The requirements for information contained in this section are basic requirements. Additional information should be provided as requested by the Owner.

The Bid Proposal Pages should be completely filled in and submitted with the Bid. The data listed therein shall not relieve the Contractor of his responsibility for meeting the requirements of the detailed specifications.

Unless otherwise stated herein, it will be assumed that the bidder's intention is to meet all specifications and job requirements and that to his/her best knowledge and belief the materials and equipment described in this Bid Data will meet all specifications and job requirements.

If any materials and equipment listed by the successful bidder are later found, either before or after contract award, to be unsuitable, materials and equipment, which are suitable, shall be substituted. Substitutions shall be made only if acceptable to the Owner, and such substitutions shall not be cause for additional financial compensation nor shall they invalidate this Contract in any way.

4.02. EQUIPMENT & MATERIAL

Each bidder shall submit a list of Equipment & Material, which will be used for this project including those which may be furnished by his/her subcontractors. The Equipment & Material list shall include, as a minimum, the name of the supplier/manufacturer and the type/catalog number for each item on the list. All material lists need to be approved by KEYS’ Engineering Department.

All material shall be manufactured in the U.S. Each bidder may submit additional descriptive material to enhance his/her proposal. The Contractor shall provide any information as required and/or requested by the Owner. Material to be provided by KEYS is outlined in Section 6. No other material other than that specified in Section 6 will be provided by KEYS.

The Equipment and Material list shall be arranged as shown below if applicable:

• 69kV Section

• Miscellaneous

All electrical, mechanical, structural equipment and material shall be grouped together in their respective sections as much as possible.

4.03. ORGANIZATIONAL CHART

Each bidder shall provide a company organizational chart and identify the interface for this project and describe their functional responsibility & administrative authorities. Identify key personnel including project manager, safety officer, field supervisor, etc.

4.04. PROJECT MANAGEMENT

Each bidder shall submit the names, resumes and job descriptions of Project Manager and his assistant(s) that will manage this project and regularly interface with Owner's representatives.

Project manager shall have full authority to act on behalf of the Contractor.

4.05. PROJECT SCHEDULE

The Contractor shall submit a project schedule with their bid showing all activities and major milestones. The project schedule shall include the milestones to enable the Owner to schedule his activities such as approvals, field inspections, witnessing tests, etc. No schedule revision shall be made unless approved by the Owner. Any anticipated schedule change shall be reported to the Owner with no intentional time delay. The bid award is expected to be made November 18, 2026. Work shall be completed by February 4, 2027.

Kenndey Drive Substation 69kV Bus Replacement Schedule Task By Description Date

1 KEYS Project Advertised 10/01/2026 2 KEYS Question Period 10/16/2026 3 KEYS Bid Opening 11/02/2026 4 KEYS Tentative Contract Award By 11/18/2026 5 KEYS Tentative Notice to Proceed 11/30/2026 6 CONTRACTOR Quality Control Plan/IFC 11/30/2026 7 CONTRACTOR Commencement Date (on-site) 01/25/2027 8 CONTRACTOR Project Deliverables 01/29/2027 9 KEYS Project Acceptance and Sign off 02/04/2027 10 CONTRACTOR Final Payment and Project Close-Out 02/26/2027

SECTION 5 - BID PRICES

5.01. FIRM LUMP SUM PRICE

Each bidder shall submit his/her Firm Lump Sum Price in U.S. $ for furnishing all equipment, material, services, labor, supervision, mobilization, and incidentals necessary for the design, construction and start-up of the equipment listed in Section 6.

5.02. ADDITION & DELETION OF WORK

Each bidder shall give the unit adjustment prices, which shall be used to calculate addition and deletion of work up to 10% of the lump sum contract price, stated in Section 6. Any addition and deletion of work shall be initiated by the Owner or subject to his prior approval in writing. The unit for each work item and the corresponding unit adjustment prices for the equipment/material and labor shall be clearly shown. The unit adjustment price for labor shall include the cost of any construction equipment, tools and supervision.

5.03. VENDOR’S ENVIRONMENTAL IMPAIRMENT RESPONSIBILITY

• The Vendor acknowledges that the performance of this contract is, or may be, subject to

Federal, State, and Local laws and regulations enacted for the purpose of protecting, preserving, or restoring the environment. The Vendor shall, at his sole cost, will be responsible for full compliance with any such laws or regulations.

• The Vendor’s performance under this contract shall include, but not be limited to:

• Performance in a manner to minimize disturbance of or damage to the environment.

• To the extent caused by the performance of this contract by or on behalf of the

Vendor, the cleanup, repair or restoration of the environment to the extent required by any Federal, State, or Local laws or regulations.

• The Vendor shall be responsible for any fines, penalties, damage, or assessments made against the Vendor or the owner resulting from the performance of this contract by or on behalf of the Vendor.

• The Vendor’s obligation under paragraph B and C above shall survive the contract and shall not be limited in any manner by acceptances of final payments.

SECTION 6 - SCOPE OF WORK

6.01. Kennedy Drive Substation 69KV Bus Replacement

The KDS 69kV dual string bus reconductoring will need to always occur with a minimum of 1-bus energized. There shall be no complete outages throughout this work.

6.02. Kennedy Dr Bus Materials

• All material will be provided by KEYS.

• Contractor will coordinate with KEYS Project Engineer to ensure all materials are available and correct.

6.03. Kennedy Dr Bus Procedure

• Contractor will request the KDS 69kV bus 1 outage. Bus 1 outage will require 3 breakers be opened and air gap disconnect opened.

• When crew has been informed that the crew has clearance, contractor will test for potential, install grounds on Bus 1, and 2 lower crossover Bus lines

• Contractor crew will remove tie jumpers from bus 1

• Starting on the inside phase, crew will install conductor travelers across the substation and place the conductor in the travelers.

• Contractor crew will then break load at each end of the bus and reduce tension.

• Contractor crew will install pulling grips and remove the phase under tension using a rope puller.

• After the old conductor has been removed, the new conductor will be installed under tension.

• The new conductor will be sagged and dead ended.

• Contractor crew will then remove the new conductor from the supports and repeat the process for the remaining 2 phases.

• Contractor crew will install new jumpers back from the new bus to the old lower crossover bus on both ends.

• Contractor crew will then install isolators in the lower bus closest to the street.

• Contractor crew will remove the grounds at all locations and release the clearance back to KEYS.

• After the bus one has been re-energized, Contractor will request Bus 2 clearance.

• After Contractor crew has received clearance, they will repeat the process for removal and installation of new conductor bus for Bus 2

ATTACHMENTS

REFERENCE DOCUMENTS

Keys Energy Services will provide access to the pertinent files / documents (listed below) via the Sharepoint link here:

https://keysenergy0.sharepoint.com/:f:/s/Purchasing/IgCrjdAOxoEGQKnTHa960cUJAf- UHTT7CrBt1bnM8nr7Jms?e=Uw6l58

• PDF “M-688” System One Lines

• PDF “M-1103” Bus Drawings

• PDF “M-1105” Bus Drawings

• PDF “M-1108” Bus Drawings

• DWG “M-1103” Bus Drawings

• DWG “M-1104” Bus Drawings

• DWG “M-1105” Bus Drawings

TITLE WARRANTY

The contractor shall unconditionally warranty all materials and labor for a period of one (1) year from the installation date.

https://keysenergy0.sharepoint.com/:f:/s/Purchasing/IgCrjdAOxoEGQKnTHa960cUJAf-UHTT7CrBt1bnM8nr7Jms https://keysenergy0.sharepoint.com/:f:/s/Purchasing/IgCrjdAOxoEGQKnTHa960cUJAf-UHTT7CrBt1bnM8nr7Jms

KEYS ENERGY SERVICES

GENERAL TERMS & CONDITIONS

ADDITIONS/DELETIONS

KEYS reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the best interest of KEYS.

ALTERATIONS IN PROPOSAL

Except as otherwise provided herein, Proposals which are conditional in any way, or which contain erasures or interlineations not authenticated as provided herein, or which contain items not called for, items not in conformity with applicable laws, changes, additions, recapitulations, alternative Proposals, or any other modifications of the Proposal forms which are not specifically called for in the Contract Documents, will be rejected as not responsive unless specifically agreed to in writing by KEYS. Erasures, interlineations or other corrections shall be authenticated by affixing in the margin immediately opposite the correction, the handwritten initials of each person executing the Proposal.

APPLICABLE LAW

This Contract shall be interpreted in accordance with the law of the State of Florida.

ASSIGNMENT

No contract awarded under these terms, conditions, and specifications, may be sold, transferred or assigned in full or part without the written permission of KEYS. Such written permission shall not relieve contractor from its obligations and liabilities.

ATTORNEY FEES

The prevailing party in any litigation or mediation relating to the contract shall be entitled to recover it reasonable attorney fees and costs from the other party for all matters, including, but not limited to, appeals.

BASIS OF AWARD

A. The award will be made by KEYS on the basis of the Proposal from the lowest responsive* responsible**, Bidder which, in KEYS’ sole and absolute judgment, will best serve the interest of KEYS.

B. KEYS reserves the right to accept or reject any or all Proposals, and to waive any informalities and irregularities in said Proposal.

*Responsive Bidder: Any person, firm, or corporation submitting a bid for the work contemplated whose bid form is complete and regular, free of excisions or special conditions and has no alternative bids for any item unless requested in the technical specifications.

**Responsible Bidder: Any person, firm, or corporation submitting a bid for the work contemplated who maintains a permanent place of business, has adequate manpower and equipment to do the work properly and within the time limit that is established, has adequate financial status to meet his obligations contingent to the work and has a history of performance of like contracts (acceptable to KEYS).

C. Evaluation: The lowest evaluated price shall be determined from an analysis which assesses the impact of the contract price, operational and maintenance costs.

BID BOND/CERTIFIED CHECK

Each proposal should be accompanied by a Bid Bond or Certified Check payable to the UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA in an amount not less than five (5%) percent of the amount of the proposal as security.

BID PROPOSAL PRICING

All bid proposals must remain firm for 120 days minimum.

BIDDER QUALIFICATIONS

Please provide this information in your bid response.

CITY/COUNTY LICENSING

For the term of the contract, Contractor shall maintain City of Key West and Monroe County licenses and/or other requirements to work within the City or County limits. Contractor should provide KEYS with a copy of all licenses.

COMPLETENESS OF PROPOSAL

A. Each Bidder shall respond to all items on Proposal Page. When quoting on all items including optional items, bidders shall insert the words

“No Bid” in the space provided for any item for which no offer is made. Failure to do so may result in the Proposal being rejected as not responsive.

B. KEYS will consider alternative, additive, or deductive options with no initial pricing.

C. Each Proposal shall include specific acknowledgment of receipt of all Addenda issued during the bidding period. Failure to do so may result in the Proposal being rejected as not responsive.

D. Each Bidder shall furnish information relating to its experience, facilities, material, equipment and business as is required by the Proposal form. Failure to do so may result in the Proposal being rejected as not responsive.

E. Additional technical data furnished by a Bidder, but not required by the Request for Proposal (RFP), may at KEYS’ option be considered part of the Proposal to the extent that it is supplementary to, is consistent with and not contrary to the RFP.

KEYS BID 23-26 SPECIFICATIONS FOR KENNEDY DRIVE SUBSTATION 69KV

BUS-1 AND BUS-2 REPLACEMENT

CONTACT REFERENCES

KEYS contact for bidding requirements and technical specifications: Tyler Randolph, Supervisor of Purchasing, Tyler.Randolph@keysenergy.com or purchasing@keysenergy.com.

CONTRACT DURATION

The duration of the base contract shall be from the date of execution by the Utility Board through February 26, 2027. KEYS reserve the right to cancel this contract without cause with 30 days written notice and with cause within 10 days.

CONTRACT CHANGES

No changes, over the contract period, shall be permitted unless prior written approval is given by the Utility Board of the City of Key West, Florida. No Contractor shall assign the contract or any rights or obligations there under without the written consent of KEYS. In the event of such approved subcontracting, contractor agrees to provide KEYS with written documentation relative to the Subcontractor(s) employed in this contract.

CONTRACT COMPLIANCE

All contracts are subject to the terms and conditions of the Fair and Accurate Credit Transactions Act of 2003. The said provisions and compliance therewith are expressly made part of the contract and are binding covenants on the party contracting with KEYS.

CONTRACTOR LIABILITY

In the event of default by Contractor, KEYS reserves the right to utilize the next lowest Bidder as the new Contractor. In the event of this occurrence, the next lowest Bidder, if it wishes the award, shall be required to provide the bid items at the prices as contained on its proposal or bid for this specification.

CONTRACTOR’S RESPONSIBILITIES

A. Contractor shall be responsible for all loss, damage, vandalism, theft, etc. for all equipment, tools, materials, etc. left on the job site.

B. Contractor shall be responsible for maintaining the site in a clean condition during installation. Contractor and KEYS at which time the site should be cleaned up will make a final walk down of the sites.

C. Prior to completion of demobilization, Contractor shall remove all construction materials, waste, demolition debris, excess materials, temporary installation, etc. that have not been specifically turned over and accepted by KEYS.

D. Contractor shall be responsible for any and all costs for cleanup of oil or gasoline spills which result from his equipment or from any work performed as part of this contract.

E. Permit violations or environmental damage caused by contractor shall be mitigated or repaired by contractor, at contractor’s expense, to the satisfaction of the governing authority citing such damage.

F. Items discussed in this section are not intended to be all-inclusive of Federal, State, and Local Laws and Regulations. Information is provided as anticipated minimum requirements. Contractor shall be familiar and comply with all requirements of applicable laws and regulations.

G. Contractor will assume total responsibility for materials, delivery to/from job site, installation, and testing of system.

DELIVERY

A. Delivery, inspection and acceptance - delivery, inspections and acceptance will be at destination, F.O.B. Key West as specified in the RFP, KEYS Warehouse, unless otherwise provided. Until delivery and acceptance and after any rejections, risk of loss will be on the Vendor, unless loss results from negligence of KEYS.

B. Notwithstanding the requirements for any KEYS inspection and test contained in the specifications applicable to this proposal, except where specialized inspections or tests are specified for performance solely by KEYS, contractor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under this proposal conform to the drawings, specifications and proposal requirements listed herein, including if applicable, the technical requirements for the manufacturer’s part numbers specified herein.

C. Delivery of Excess Quantities – Contractor is responsible for the delivery of each item quantity within allowable variations, if any.

If contractor delivers and KEYS receives quantities of any item in excess of the quantity called for (after considering any allowable variations of quantity) such excess quantities will be treated as being delivered for the convenience of contractor. KEYS may retain such excess quantities without compensating the interests herein. Quantities in excess, will at the option of KEYS, either be returned at contractor’s expense, or retained and paid for by KEYS at the contract unit price.

D. Deliveries – In the event of failure to deliver material of the quality or within the time specified, KEYS may cancel the order and buy elsewhere. Contractor will be responsible for any cost differences encountered in the procurement of materials. Failure of KEYS to exercise this option with respect to any installment shall not be deemed a waiver with respect of future installments, if any.

E. Delivery tickets – All shipments under this agreement shall be accompanied with delivery tickets, or packing slips, in triplicate, which shall contain the following minimum information: name of supplier, purchase order number, date of order, date of delivery or shipment, itemized list of supplies or services furnished, quantity, unit price, and extension of each line item. Upon delivery, the Warehouse will retain a copy of the related delivery ticket.

F. Inspection, Acceptance and Title – Inspection and acceptance will be at destination, unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by KEYS in writing.

ENTIRE AGREEMENT

The terms, specifications and/or drawings included in a duly executed contract will constitute the entire agreement between the parties. No modification or waiver of terms of this agreement shall be binding, unless in writing, signed by a duly authorized representative of KEYS.

mailto:Tyler.Randolph@keysenergy.com mailto:purchasing@keysenergy.com

ERROR IN BID CALCULATION

In the event there is a mathematical error in the bid, KEYS will recalculate using the line items and correct the total.

EXECUTION OF PROPOSAL

If a Proposal is made by a partnership, it shall contain the name and address of each partner and shall be executed in the partnership name, followed by the handwritten signature of a partner authorized to execute the Proposal for the partnership. If a Proposal is made by a corporation, it shall be executed in the name of the corporation, followed by the handwritten signature of an officer authorized to execute the Proposal for the corporation, and the printed or typewritten designation of the office he holds in corporation. Another partner of the partnership or official of the corporation shall attest to the authority of the person executing the Proposal. KEYS may require any Bidder to furnish certified copies of extracts of the minutes of meetings of the governing body of the Bidder authorizing execution of the Proposal and Contract Documents.

FORCE MAJEURE

KEYS shall not be liable in any way to contractor as a result of an event, circumstance or act of a third party that is beyond a party’s reasonable control (e.g. an act of God, and act of the public enemy, an act of a government entity, strikes or other labor disturbances, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war and riots).

LITIGATION SEARCH

KEYS reserve the right to conduct a litigation search on contractor’s history of past litigation.

LIQUIDATED DAMAGES

In the event the Scope of Work is not substantially complete on or before February 26, 2027 liquidated damages shall be payable by Contractor to KEYS in the amount of $1,000 per day for each day the Scope of Work is not substantially complete.

The parties recognize that the damages to be incurred by KEYS as a result of delay in completion of the Scope of Work are difficult to estimate at this time and would be difficult for KEYS to prove. The parties intend that the payment of Liquidated Damages set forth above would serve to compensate KEYS for its damages resulting from such delay in completion, and constitutes a reasonable, good faith approximation of such damages. The liquidated damages set forth herein are not intended to, nor shall be construed to, function as a penalty, and shall not preclude other remedies available to KEYS at law or in equity.

MATERIAL

No goods or…