KEYS_Bid_19-25_Specifications_for_Transmission_Steel_Pole_Corrosion_Protection_Final.pdf

KEYS BID 19-25 SPECIFICATIONS FOR TRANSMISSION STEEL POLE CORROSION

PROTECTION

CALL FOR BIDS

THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, operator of Keys Energy Services (KEYS), hereby gives notice to prospective bidders that sealed proposals will be received by KEYS electronically until 10:00 a.m. on Monday, August 25, 2025 for:

KEYS BID 19-25

SPECIFICATIONS FOR TRANSMISSION STEEL POLE CORROSION PROTECTION

KEYS has instituted VendorLink and DemandStar systems to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, 7 days a week. Specifications may be obtained from their websites at www.myvendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals. You may also visit www.KeysEnergy.com for links and download information for all KEYS bid specifications.

It shall be the sole responsibility of each bidder to have their bid electronically delivered on or before the time for opening proposals last announced to bidders. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received prior to the opening date and time in order to be considered. Paper submittals, if applicable, are to be delivered via FedEx, UPS, or in-person to:

Keys Energy Services Bid Opening Committee – KEYS Bid 19-25 6900 Front Street Extended Key West, FL 33040 Note: This address does not receive US Postal Service.

Any proposal received after the time last announced for opening proposals may be retained by KEYS or returned to the bidder, but such proposal may be rejected as not responsive.

Vendors with questions pertaining to this bid specification must submit them in writing via email to purchasing@keysenergy.com no later than Friday, August 8, 2025 at noon. Any questions received after noon on August 8, 2025 will not be addressed.

Each proposal should be accompanied by a Certified Check or Bid Bond payable to the UTILITY BOARD OF THE CITY OF KEY WEST in an amount not less than five (5%) percent of the amount of the proposal as security.

Each proposal should constitute an offer to KEYS, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

At a meeting of the BID OPENING COMMITTEE to be held virtually on Monday, August 25, 2025 at 10:00 a.m. Proposals will be opened and vendor names will be publicly read aloud.

KEYS reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which KEYS deems to be in the best interest of the Utility Board.

Tyler Randolph, Purchasing Supervisor http://www.myvendorlink.com/ http://www.demandstar.com/taf/agencycp.taf?_function=list&A=335 http://www.keysenergy.com/ mailto:purchasing@keysenergy.com

GENERAL

Keys Energy Services (KEYS) is a municipal electric utility supplying power to residents of the lower Florida Keys. KEYS is located in the extreme southern tip of peninsular Florida, situated in Monroe County, Florida, primarily what is considered the “Lower Keys”, which extends eastwardly from Key West to the west end of the Seven-Mile Bridge. Corporate Offices are located at 1001 James Street, Key West, Florida and the Transmission and Distribution (T&D) Facility is located on Stock Island at 6900 Front Street Extended, Key West, Florida 33040.

KEYS and its representatives have exercised due care in preparing this Request for Proposals (RFP). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. KEYS and its representatives do not warrant the accuracy of information contained herein.

SPECIFICATIONS

BACKGROUND

KEYS electrical system is currently supplied by a single, 138kV transmission line that interconnects with Florida Keys Electric Cooperative’s transmission system at Knights Key, Florida. KEYS’ existing transmission line system has been in service since the 1960s with some newer lines built in the late 1990s. These lines are critical to the supply of reliable electricity to KEYS customers.

PROJECT SUMMARY

This project encompasses mobilization/demobilization, measuring, surface cleaning, surface preparation, coating application, and final wrap of steel transmission poles over water and land. The Poles are both steel and galvanized steel construction and are located from Marathon, Florida, to Key West, Florida. Each steel pole on Transmission Lines 6, 7, 8, 9 and 11 will be cleaned and coated from 4’ above the base plate down to include the baseplate, nuts/bolts, and under baseplate. Each steel pole on Transmission Lines 3 and 5 will be cleaned and coated from top to bottom In addition, this project requires the repair of damaged pole areas identified by a recent inspection.

All structures are located in a subtropical environment with high humidity, high UV radiation, and salt spray and are located within one (1) mile or less from salt water. Because of the harsh salt environment, immediate repair is necessary to extend the life of the existing steel pole and prevent further corrosion.

Contractor will be responsible for providing all necessary materials, labor, tools, and equipment to complete the scope of work. This project will start with Line 7 at Marathon, FL and continue towards Key West, FL on Line 6, Line 9, Line 3, Line 5, Line 8, and Line 11.

SCOPE OF WORK

Contractor is to provide services for corrosion maintenance of transmission line steel poles recommended by recent inspection (see attached “Steel Pole Recommendations” at “REFERENCE MATERIAL” Link). Contractor will be tasked for surface cleaning, surface preparation, and coating of the steel poles from 4’ above the base plate to the baseplate on lines 6, 7, 8, 9, 11 and the full pole on lines 3 & 5, including baseplate, nuts and bolts. The Contractor shall also perform “Steel Pole Recommendations” from the Praxel Inspection on 4/15/2025. Contractor shall provide all necessary materials, labor, tools, and equipment for the project. Contractor is responsible for providing their own boat and means of accessing, launching, and storage of boat. The contractor shall be responsible for any damage which results from dripping and/or blowing of paint or other material during cleaning and/or surface preparation.

4’ surface cleanse, application, and coating:

Line 7: 90 steel poles, 37 on land and 53 on water, (location Big Pine Key to Marathon) Line 6: 25 steel poles on land, (location Big Pine Key to Big Coppitt Key) Line 9: 11 steel poles on land, (location Big Coppitt Key to US1 Stock Island) Line 8: 15 steel poles on land, (Kennedy Drive Substation Key West to US1 Stock Island) Line 11: 1 steel poles on land, (Kennedy Drive, Key West)

Full pole cleanse, application, and coating:

Line 3: 7 steel poles on land, (US1 Stock Island to Second Street Substation Stock Island) Line 5: 6 steel poles on land, (US1 Stock Island to Second Street Substation Stock Island)

Praxel Pole Recommendations: 54 Structures:

See Appendix A Table 1: List of Structures & Recommendations and attached Praxel Summary found at “REFERENCE MATERIAL” Link.

WORK PLAN

The contractor shall follow the work plan below for surface cleaning, surface preparation, and coating applications. The Contractor shall prevent paint chips and/or paint from dripping, spattering, or blowing onto equipment. Specifically, THE CONTRACTOR SHALL PROVIDE CATCH BASIN TO PREVENT

ANY DEBRIS FROM FALLING INTO SURROUNDING WATERS DUE TO THE SENSITIVITY OF

THE MARINE SANTUARY. The contractor shall be responsible for any damage to buildings, cars or other facilities which result from dripping and/or blowing of paint or other material during cleaning and/or surface preparation.

Area Preparation: Any area closure or FMOT set up must be done prior to work commencing. All shielding/hoods and ground tarps to prevent airborne particles during cleaning or painting should take place prior to work commencement.

Surface Cleaning: At minimum, the steel pole area shall be cleaned using the following methods described below from grade to bottom plate. If repair work has been completed on the pole, remove all weld spatter and round all sharp edges. Cleaning shall start at 4 foot above the top of baseplate and move towards the baseplate. Under baseplate, nuts and bolts shall all be included.

SSPC-SP1 Solvent Cleaning: A method of removing all visible oil, grease, soil, drawing and cutting compounds and other soluble contaminants. Change rags and cleaning solution frequently so that deposits of oil and grease are not spread over additional areas in the cleaning process. Be sure to allow adequate ventilation.

SSPC-SP6/NACE 3 Commercial Blast Cleaning: A near-white metal blast cleaned surface, when viewed without magnification, shall be free of all visible oil, grease, dust, dirt, mill scale, rust, coating, oxides, corrosion products and other foreign matter of at least 66-2/3% of each unit area. Light shadows, slight streaks, or minor discolorations caused by stains of rust, stains of mill scale, or stains of previously applied coatings in less than 33-1/3% of the unit area are acceptable.

SSPC-SP10/NACE 2 Near-White Blast Cleaning: A near-white metal blast cleaned surface, when viewed without magnification, shall be free of all visible oil, grease, dust, dirt, mill scale, rust, coating, oxides, corrosion products and other foreign matter of at least 95% of each unit area. Staining shall be limited to no more than 5 percent of each unit area, and may consist of light shadows, slight streaks, or minor discolorations caused by stains of rust, stains of mill scale, or stains of previously applied coatings.

Surface Preparation: After surface cleaning of the corrosive area is completed, the exposed steel area shall be prepared for coating. This is done by a rinse of CHLOR*RID® per manufacturer instructions. Do not dilute solution.

Surface Preparation Testing: After CHLOR*RID® rinse, test surface area with CHLOR*RID® test kit for chlorides, repeat rinse and test if necessary.

POR-15: The contractor shall apply the POR-15 Metal Prep compound in accordance with manufactures instructions.

Coating: Coat steel surfaces with Induron InduraGuard 9200 coating (Dark Grey) per manufacturer’s instructions.

Praxel Steel Pole Recommendations: Perform all required recommendations found within the attached study and in Appendix A Table-1 and the Summary found within “REFERENCE MATERIAL” link.

GENERAL SITE CONDITIONS

The Contractor shall be aware that structures to be inspected are within the National Marine Sanctuary located in Monroe Country, Florida. Many structures are located in extreme environmentally sensitive areas, including but not limited to sea grass beds, live coral, estuaries, mangroves and other sensitive locations. See additional information in Environmental Compliance section.

Many structures are in areas of extremely shallow water and are exposed or above water at low tides.

Shallow draft vessels with propeller protection shall be utilized as required to protect sensitive areas.

In addition, it will be necessary to utilize non-powered vessels such as small Jon boats or canoes to access some shallow water structures, particularly in the Lower Keys segment of the inspection. Some structures must be accessed by walking from existing bridges, as required. Water depths range from 0.0’ to approximately 25’ at MLW. The Contractor shall be responsible for any and all damages caused by personnel and equipment during the course of this project.

The Contractor shall be aware of extreme weather conditions that occur in the Florida Keys, such as hurricanes and unexpected storms. Contractor is responsible for monitoring and adhering to weather advisories on pending storms. Any damage to property or safety to personnel due to Contractor negligence is the responsibility of the Contractor.

Contractor is responsible for coordinating with necessary agencies for pending inspection. These may include U.S. Coast Guard, Department of Homeland Security, local, county and state authorities. KEYS must be kept informed of all activities.

DISCLAIMER

KEYS reserves the right to change the quantity and type of inspection based upon bid unit costs and budget. All water depths are approximate and should be verified by Contractor using sources such as topographical maps and flow data from the Corps of Engineers, tidal charts from National Oceanic and Atmospheric Administration (NOAA), and internet mapping and satellite services.

ENVIRONMENTAL COMPLIANCE

Governing Authorities U.S. Department of Army Corps of Engineers (USACE).

Florida Department of Environmental Protection (FDEP).

Department of Natural Resources (DNR).

United States Coast Guard (USCG).

Florida Marine Patrol (FMP).

Florida Fish and Wildlife Conservation Commission (FWC).

Florida Department of Transportation (DOT).

Contractor’s Responsibility Violations or environmental damage caused by the Contractor due to negligence or lack of care or concern on the part of the Contractor shall be mitigated and/or repaired by the Contractor, at the Contractor’s expense, to the satisfaction of the governing authority citing such damage.

Items discussed in this Section are not intended to be all inclusive of Federal, State and Local Laws and Regulations. Information is provided at anticipated minimum requirements. Contractor shall be familiar and comply with all requirements of applicable Laws and Regulations.

Equipment Limitations Utilize shallow-draft pontoon boats or barges in shallow areas (where the mean low water level is less than 18”). Draft of such equipment shall not exceed 12” when fully loaded.

When working in or traversing shallow areas, move vessels only during periods of high tide.

Equip propellers and other propulsion systems as required to prevent damage to bay bottom in all areas.

Items discussed in this Section are not intended to be all inclusive of Federal, State and Local Laws and Regulations. Information is provided at anticipated minimum requirements. Contractor shall be familiar and comply with all requirements of applicable Laws and Regulations.

INSPECTION REQUIREMENTS

The following inspections are required by KEYS Project Manager:

1. Prior to start of work to view containment area.

2. After cleaning transmission poles bases, nuts/bolts, base plates.

3. Testing results after CHLOR*RID application.

4. After Induraguard 9200 application.

5. At completion of project to review site cleaning.

PERSONEL/EQUIPMENT REQUREMENTS

Contractor must adhere to KEYS Safety Manual or provide Company Safety Manual for KEYS approval.

Contractor must provide dedicated supervisor, fluent in the English language. Supervisor shall conduct a job briefing with the workers involved in job before the start of each day. At minimum the briefing shall cover hazards associated with the job, work procedures involved, special precautions, and safety procedures on water. Supervisor will be in radio contact with KEYS Control Room Coordinators at all times during working hours. Hand-held radio will be provided by KEYS during the duration of project.

Workers must be able to speak fluent English. Contractor will adhere to all Federal and State boating requirements and recommendations.

PRODUCTS:

The following products are to be used (manufactures information sheets attached):

CHLOR*RID® rinse and test kit.

POR-15 Metal Prep.

Induron InduraGuard 9200 coating.

Any and all associated required materials to complete all recommended work in accordance with the Praxel Study.

SCHEDULE

Work Schedule:

The following work schedule is to be adhered to:

Work hours 8am – 7pm, Monday – Saturday. Any alterations from the work schedule shall be approved prior to work start by KEYS Energy Services Project Manager.

Phone KEYS dispatch when work commences and completes daily and for any emergencies.

Project completion: May 1st, 2026.

Line Schedules:

The following work schedule is to be adhered to:

Work hours 8am – 7pm, Monday – Saturday. Any alterations to the work schedule shall be approved prior to work start by KEYS Energy Services Project Manager.

Phone KEYS dispatch when work commences and completes daily and for any emergencies.

Line Outage Schedules:

No transmission line outages are anticipated for Lines 6, 7, 8, 9 and 11.

Lines 3 & 5 are typically on mutual poles, as parallel circuits. These transmission lines are the only two lines that connect to KEYS on-island generation facilities. Outages on these lines will need to be coordinated by KEYS with Florida Municipal Power Agency. Work is required in the power zone. The

13.8 kV distribution shall remain energized at all times. The 69 kV transmission on the poles may be required to be de-energized for work. The goal will be to minimize the outage duration for the transmission line by separating work that can be done de-energized and work that will require an outage. Multiple structures should be worked in parallel to minimize the outage times. .

BLACK OUT DATES

New Year’s Day January 1st Martin Luther King, Jr. Birthday January, 3rd Monday President’s Day February, 3rd Monday Memorial Day May, Last Monday Independence Day July 4th Labor Day September, 1st Monday Columbus Day October, 2nd Monday Veteran’s Day November 11th Thanksgiving Day November 4th Thursday Day After Thanksgiving November Christmas Eve December 24th Christmas December 25th New Year’s Eve Day December 31st – Half day

When a holiday falls on a Sunday, the Monday following shall be considered the holiday. When a holiday falls on a Saturday, the Friday prior thereto shall be considered the holiday.

REFERENCE MATERIAL

Please use the following link to access Google Earth KMZ files and all reference material.

https://keysenergy0.sharepoint.com/:f:/s/Purchasing/El6RWwkCajhOue9ih_uDx-kB6LD4K-58L- ZA0uBVpvr5VA?e=OdrLvf

NOTE: KMZ Disclaimer – The Google Earth KMZ file is just for reference only. It shall provide the bidder an idea of the site conditions. Google Earth photos can be up to three (3) years old. It is the bidders responsibly to field inspect pole for actual field conditions.

DOCUMENTATION

The following must be submitted with proposal for consideration:

• Three (3) References of similar projects, 138kV and above, where work was done on energized line, including full contact information. (name/phone number/email address.)

• Demonstrate successful completion of similar projects

• Provide experience with similar projects in Florida Keys

• Description of containment over water

• Preliminary project schedule

PROPOSAL CONTENTS & EVALUATION

The proposal should include a description of the firm’s capabilities and experience with providing the requested services, including a description of any special qualifications which are indicative of working familiarity with similar projects.

The proposals will be evaluated. The evaluation criteria will include a variety of considerations, including, but not limited to:

a. Experience with products and pole painting;

b. Experience with similar projects in Florida Keys

c. Pricing;

d. References.

BID SUBMITTAL

Proposals shall be submitted electronically via VendorLink or DemandStar prior to the opening date and time. Emailed proposals will not be accepted. Should a vendor not be able to submit via VendorLink or DemandStar, paper submittals will be accepted. Paper submittals must be received before the opening date and time to be considered.

Paper submittals can be sent via FedEx, UPS, or In-Person to:

Keys Energy Services Bid Opening Committee – Bid 19-25 6900 Front Street Extended Key West, Florida 33040 Note: This address does not receive US Postal Service.

Bidders must submit the following to be found responsive:

1. Bid Bond or Cashier’s Check for 5% of Total

2. Proposal Page

3. Insurance Agent’s Statement

4. Bidder’s Statement

5. Safety Compliance Affidavit https://keysenergy0.sharepoint.com/:f:/s/Purchasing/El6RWwkCajhOue9ih_uDx-kB6LD4K-58L-ZA0uBVpvr5VA?e=OdrLvf https://keysenergy0.sharepoint.com/:f:/s/Purchasing/El6RWwkCajhOue9ih_uDx-kB6LD4K-58L-ZA0uBVpvr5VA?e=OdrLvf

6. Drug-Free Workplace Statement

7. Public Entity Crimes Sworn Statement

8. Hourly Rates for Labor and Equipment – to be used should additional work/material outside of the scope of work is required

9. Three References

10. Preliminary Project Schedule

Appendix A Table 2: List of Structures & Recommendations

Line Number

Structure Number

Pole Element Number

Area Tower in Water

Recommendation #1

Recommendation #2

T3 58 T3-58 Stock Island No

External Rust Removal & Treatment

T3 62 SK55-6 Stock Island No

External Rust Removal & Treatment

T5 5 SK55-7 Stock Island No

External Rust Removal & Treatment

T5 9 T5-9 Stock Island No

External Rust Removal & Treatment

T6 106 SL31 Park Key No Install/Repair Ground

T6 127 SL53

Upper Sugarloaf

Key No

Nut for anchor bolt is missing from the base on the SW corner. Clean off protection and install new nut.

T6 94 SL17 Park Key No Install/Repair Ground

T6 97 SL21 Park Key No Install/Repair Ground

T7 10 PK31 Big Pine No Install/Repair Ground

T7 112 BH41

Ohio Bahia Honda

Channel Bridge Yes

External Rust Removal & Treatment

T7 130

LDK4

(T7-130)

Little Duck Key No

Install/Repair Ground

T7 152 T7-152 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 153 T7-153 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 166 T7-166 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 178 T7-178 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 179 T7-179 Seven Mile

Bridge Yes

External Rust Removal & Treatment

Remove Anchor Bolt Rust, Apply Protection

T7 180 T7-180 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 181 T7-181 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 182 T7-182 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 183 T7-183 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 184 T7-184 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 185 T7-185 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 186 T7-186 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 197 T7-197 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 209 T7-209 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 210 T7-210 Seven Mile

Bridge Yes

External Rust Removal & Treatment

T7 24 PK51 Big Pine No Other (See Notes)

T7 38 PK70 Big Pine No Install/Repair Ground

Missing a nut on Anchor Bolt. Clean off threads and Install new nut.

Reapply protectant to new nut.

T7 40 PK72

Spanish Harbor

Channel Yes

External Rust Removal & Treatment

Install/Repair Ground

T7 41 PK73

Spanish Harbor

Channel Yes Secure Anode Box to Pole

T7 44 PK75.5

Spanish Harbor

Channel Yes

External Rust Removal & Treatment

T7 45 PK76

Spanish Harbor

Channel Yes

External Rust Removal & Treatment

T7 46 PK77

Spanish Harbor

Channel Yes

External Rust Removal & Treatment

T7 48 WS1

West Summerland

Key Yes

External Rust Removal & Treatment

T7 66 WS21

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 67 WS22

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

Move ground tap to next side over due to corrosion and plug old hole.

T7 68 WS23

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 69 WS24

New Bahia Honda Bridge Yes

Secure Anode Box to Pole

External Rust Removal & Treatment

T7 70 WS25

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 71 WS26

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 72 BH1

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 74 BH3

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 75 BH4

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

Remove Anchor Bolt Rust, Apply Protection

T7 76 BH5

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

Remove Anchor Bolt Rust, Apply Protection

T7 77 BH6

New Bahia Honda Bridge Yes

Install Structural Steel Plate(s)

External Rust Removal & Treatment

T7 78 BH7

New Bahia Honda Bridge Yes

Install Structural Steel Plate(s)

External Rust Removal & Treatment

T7 79 BH8

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 80 BH9

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

Remove Anchor Bolt Rust, Apply Protection

T7 81 BH10

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 82 BH11

New Bahia Honda Bridge Yes

External Rust Removal & Treatment

T7 83 BH12

New Bahia Honda Bridge Yes

Secure Anode Box to Pole

T7 93 BH22

Bahia

Honda Key Yes

Monitor Annually for Corrosion Progression

The foundation reveal is lower than it should be, creating a situation where higher tide brings water to the structure base. There is corrosion on anchor bolts and on the inside that is not structurally significant.

Structure exterior is in decent shape. Bolts and inside should be monitored annually for corrosion progression

T8 50 US1-S1 Key Haven No

External Rust Removal & Treatment Minor surface rust near base.

T9 79 BC12-3

Big Coppitt

Key No Install/Repair Ground

Ground pole lug appears to be intact, but no rod is visible.

KEYS ENERGY SERVICES

GENERAL TERMS & CONDITIONS

ADDITIONS/DELETIONS

KEYS reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the best interest of KEYS.

ALTERATIONS IN PROPOSAL

Except as otherwise provided herein, Proposals which are conditional in any way, or which contain erasures or interlineations not authenticated as provided herein, or which contain items not called for, items not in conformity with applicable laws, changes, additions, recapitulations, alternative Proposals, or any other modifications of the Proposal forms which are not specifically called for in the Contract Documents, will be rejected as not responsive unless specifically agreed to in writing by KEYS. Erasures, interlineations or other corrections shall be authenticated by affixing in the margin immediately opposite the correction, the handwritten initials of each person executing the Proposal.

APPLICABLE LAW

This Contract shall be interpreted in accordance with the law of the State of Florida.

ASSIGNMENT

No contract awarded under these terms, conditions, and specifications, may be sold, transferred or assigned in full or part without the written permission of KEYS. Such written permission shall not relieve contractor from its obligations and liabilities.

ATTORNEY FEES

The prevailing party in any litigation or mediation relating to the contract shall be entitled to recover it reasonable attorney fees and costs from the other party for all matters, including, but not limited to, appeals.

BASIS OF AWARD

A. The award will be made by KEYS on the basis of the Proposal from the lowest responsive* responsible**, Bidder which, in KEYS’ sole and absolute judgment, will best serve the interest of KEYS.

B. KEYS reserves the right to accept or reject any or all Proposals, and to waive any informalities and irregularities in said Proposal.

*Responsive Bidder: Any person, firm, or corporation submitting a bid for the work contemplated whose bid form is complete and regular, free of excisions or special conditions and has no alternative bids for any item unless requested in the technical specifications.

**Responsible Bidder: Any person, firm, or corporation submitting a bid for the work contemplated who maintains a permanent place of business, has adequate manpower and equipment to do the work properly and within the time limit that is established, has adequate financial status to meet his obligations contingent to the work and has a history of performance of like contracts (acceptable to KEYS).

C. Evaluation: The lowest evaluated price shall be determined from an analysis which assesses the impact of the contract price, operational and maintenance costs.

BID BOND/CERTIFIED CHECK

Each proposal should be accompanied by a Bid Bond or Certified Check payable to the UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA in an amount not less than five (5%) percent of the amount of the proposal as security.

BID PROPOSAL PRICING

All bid proposals must remain firm for 120 days minimum.

BIDDER QUALIFICATIONS

Please provide this information in your bid response.

CITY/COUNTY LICENSING

For the term of the contract, Contractor shall maintain City of Key West and Monroe County licenses and/or other requirements to work within the City or County limits. Contractor should provide KEYS with a copy of all licenses.

COMPLETENESS OF PROPOSAL

A. Each Bidder shall respond to all items on Proposal Page. When quoting on all items including optional items, bidders shall insert the words

“No Bid” in the space provided for any item for which no offer is made. Failure to do so may result in the Proposal being rejected as not responsive.

B. KEYS will consider alternative, additive, or deductive options with no initial pricing.

C. Each Proposal shall include specific acknowledgment of receipt of all Addenda issued during the bidding period. Failure to do so may result in the Proposal being rejected as not responsive.

D. Each Bidder shall furnish information relating to its experience, facilities, material, equipment and business as is required by the Proposal form. Failure to do so may result in the Proposal being rejected as not responsive.

E. Additional technical data furnished by a Bidder, but not required by the Request for Proposal (RFP), may at KEYS’ option be considered part of the Proposal to the extent that it is supplementary to, is consistent with and not contrary to the RFP.

KEYS BID 19-25 SPECIFICATIONS FOR TRANSMISSION STEEL POLE

CORROSION PROTECTION

CONTACT REFERENCES

KEYS contact for bidding requirements and technical specifications: Tyler Randolph, Supervisor of Purchasing, Tyler.Randolph@keysenergy.com or purchasing@keysenergy.com.

CONTRACT DURATION

The duration of the base contract shall be from the date of execution by the Utility Board through August 1, 2026. If this contract is for a unit price and estimated quantities and if KEYS desires, KEYS and Contractor can extend the contract at the same unit price. KEYS reserve the right to cancel this contract without cause with 30 days written notice and with cause within 10 days.

CONTRACT CHANGES

No changes, over the contract period, shall be permitted unless prior written approval is given by the Utility Board of the City of Key West, Florida. No Contractor shall assign the contract or any rights or obligations there under without the written consent of KEYS. In the event of such approved subcontracting, contractor agrees to provide KEYS with written documentation relative to the Subcontractor(s) employed in this contract.

CONTRACT COMPLIANCE

All contracts are subject to the terms and conditions of the Fair and Accurate Credit Transactions Act of 2003. The said provisions and compliance therewith are expressly made part of the contract and are binding covenants on the party contracting with KEYS.

CONTRACTOR LIABILITY

In the event of default by Contractor, KEYS reserves the right to utilize the next lowest Bidder as the new Contractor. In the event of this occurrence, the next lowest Bidder, if it wishes the award, shall be required to provide the bid items at the prices as contained on its proposal or bid for this specification.

CONTRACTOR’S RESPONSIBILITIES

A. Contractor shall be responsible for all loss, damage, vandalism, theft, etc. for all equipment, tools, materials, etc. left on the job site.

B. Contractor shall be responsible for maintaining the site in a clean condition during installation. Contractor and KEYS at which time the site should be cleaned up will make a final walk down of the sites.

C. Prior to completion of demobilization, Contractor shall remove all construction materials, waste, demolition debris, excess materials, temporary installation, etc. that have not been specifically turned over and accepted by KEYS.

D. Contractor shall be responsible for any and all costs for cleanup of oil or gasoline spills which result from his equipment or from any work performed as part of this contract.

E. Permit violations or environmental damage caused by contractor shall be mitigated or repaired by contractor, at contractor’s expense, to the satisfaction of the governing authority citing such damage.

F. Items discussed in this section are not intended to be all-inclusive of Federal, State, and Local Laws and Regulations. Information is provided as anticipated minimum requirements. Contractor shall be familiar and comply with all requirements of applicable laws and regulations.

G. Contractor will assume total responsibility for materials, delivery to/from job site, installation, and testing of system.

DELIVERY

A. Delivery, inspection and acceptance - delivery, inspections and acceptance will be at destination, F.O.B. Key West as specified in the RFP, KEYS Warehouse, unless otherwise provided. Until delivery and acceptance and after any rejections, risk of loss will be on the Vendor, unless loss results from negligence of KEYS.

B. Notwithstanding the requirements for any KEYS inspection and test contained in the specifications applicable to this proposal, except where specialized inspections or tests are specified for performance solely by KEYS, contractor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under this proposal conform to the drawings, specifications and proposal requirements listed herein, including if applicable, the technical requirements for the manufacturer’s part numbers specified herein.

C. Delivery of Excess Quantities – Contractor is responsible for the delivery of each item quantity within allowable variations, if any.

If contractor delivers and KEYS receives quantities of any item in excess of the quantity called for (after considering any allowable variations of quantity) such excess quantities will be treated as being delivered for the convenience of contractor. KEYS may retain such excess quantities without compensating the interests herein. Quantities in excess, will at the option of KEYS, either be returned at contractor’s expense, or retained and paid for by KEYS at the contract unit price.

D. Deliveries – In the event of failure to deliver material of the quality or within the time specified, KEYS may cancel the order and buy elsewhere. Contractor will be responsible for any cost differences encountered in the procurement of materials. Failure of KEYS to exercise this option with respect to any installment shall not be deemed a waiver with respect of future installments, if any.

E. Delivery tickets – All shipments under this agreement shall be accompanied with delivery tickets, or packing slips, in triplicate, which shall contain the following minimum information: name of supplier, purchase order number, date of order, date of delivery or shipment, itemized list of supplies or services furnished, quantity, unit price, and extension of each line item. Upon delivery, the Warehouse will retain a copy of the related delivery ticket.

F. Inspection, Acceptance and Title – Inspection and acceptance will be at destination, unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by KEYS in writing.

ENTIRE AGREEMENT

The terms, specifications and/or drawings included in a duly executed contract will constitute the entire agreement between the parties. No modification or waiver of terms of this agreement shall be binding, unless in writing, signed by a duly authorized representative of KEYS.

mailto:Tyler.Randolph@keysenergy.com mailto:purchasing@keysenergy.com

ERROR IN BID CALCULATION

In the event there is a mathematical error in the bid, KEYS will recalculate using the line items and correct the total.

EXECUTION OF PROPOSAL

If a Proposal is made by a partnership, it shall contain the name and address of each partner and shall be executed in the partnership name, followed by the handwritten signature of a partner authorized to execute the Proposal for the partnership. If a Proposal is made by a corporation, it shall be executed in the name of the corporation, followed by the handwritten signature of an officer authorized to execute the Proposal for the corporation, and the printed or typewritten designation of the office he holds in corporation. Another partner of the partnership or official of the corporation shall attest to the authority of the person executing the Proposal. KEYS may require any Bidder to furnish certified copies of extracts of the minutes of meetings of the governing body of the Bidder authorizing execution of the Proposal and Contract Documents.

FORCE MAJEURE

KEYS shall not be liable in any way to contractor as a result of an event, circumstance or act of a third party that is beyond a party’s reasonable control (e.g. an act of God, and act of the public enemy, an act of a government entity, strikes or other labor disturbances, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war and riots).

LITIGATION SEARCH

KEYS reserve the right to conduct a litigation search on contractor’s history of past litigation.

LIQUIDATED DAMAGES

In the event the Scope of Work is not substantially complete on or before May 1, 2026, liquidated damages shall be payable by Contractor to KEYS in the amount of $500.00 per day for each day the Scope of Work is not substantially complete.

The parties recognize that the damages to be incurred by KEYS as a result of delay in completion of the Scope of Work are difficult to estimate at this time and would be difficult for KEYS to prove. The parties intend that the payment of Liquidated Damages set forth above would serve to compensate KEYS for its damages resulting from such delay in completion, and constitutes a reasonable, good faith approximation of such damages. The liquidated damages set forth herein are not intended to, nor shall be construed to, function as a penalty, and shall not preclude other remedies available to KEYS at law or in equity.

MATERIAL

No goods or materials provided pursuant to the proposal shall consist of or contain any equipment which has been manufactured or supplied by persons or entities owned by, controlled by, or subject to the jurisdiction or direction of the government of the People’s Republic of China.

MODIFICATION OF PROPOSAL

A modification of a proposal already received will be considered only if the modification is received prior to the time last announced for opening Proposals. All modifications shall be made in writing, executed and submitted in the same form and manner as the original proposal, fax or E-mail.

Phone modifications will not be considered.

NOTICE TO PROCEED

KEYS will issue the successful bidder a Notice to Proceed after the following activities have been completed: 1) the Performance Bond and Insurance Certificates have been received and approved by KEYS, 2) a meeting has been held and issues regarding environmental, lien releases, payment procedures, safety, security, and use of sub-contractor notification were discussed. The successful bidder will be asked to complete the signature to acknowledge receipt of this notice.

OPENING PROPOSALS

At the time and place last announced for opening Proposals, each Proposal which has been received prior to the time last announced for opening Proposals, except those which have been properly withdrawn, will be publicly opened and read aloud, irrespective of any irregularities or informalities in such Proposals.

KEYS INSPECTIONS/MEETINGS

KEYS will make inspections and/or meetings as deemed necessary to ensure that all work is being performed in compliance with these specifications and guarantees.

PAYMENT

Payment will be made after acceptance of services and materials and within 30 days after receipt of invoice. KEYS will hold 5% retention until 30 days after project completion and final acceptance. Contractor will complete and submit the provided Contractor’s Request for Payment form, prior to any payment of draw request. Contractor’s request for payment shall be accompanied by a breakdown of material and labor associated with that particular request. KEYS does not pay service charges on late payments.

PENALTIES

KEYS reserves the right to increase or decrease quantities shown without penalties.

PERFORMANCE BOND

Within ten (10) days after contractor receives the Notice of Utility Board Approval and prior to the execution of the Contract, contractor shall furnish a Performance and Payment Bond in the form acceptable to KEYS, with corporate Surety satisfactory to KEYS such bond shall insure the full and faithful performance of the Contract, including the payment of faithful performance of the Contract, including the payment of all obligations arising there under, and shall be in an amount equal to (one hundred) 100% of the Total Contract Amount unless otherwise provided in these specifications. Such bond shall further comply in all respects with the laws of the State of Florida.

PERSONNEL

A. The project supervisor must be capable of communicating fluently in English at all times.

B. On a project, the foreman must be capable of communicating fluently in English.

C. All employees of company must be United States Citizens or legally authorized to reside and work in the United States.

D. KEYS may request at any time throughout the contract the following within eight (8) hours:

- Proof of citizenship for all employees

- Proof of employee’s salary is at or above state and federal minimum requirements

- Proof of eligibility to legally work in the United States

POSTPONEMENT OF OPENING

KEYS reserves the right to postpone the date and time last announced for opening Proposals and such postponement may be made at any time prior to the time last announced for opening Proposals. KEYS will give written notice in the form of an Addendum by email to each party to whom Contract Documents have been issued in addition to posting the Addendum on DemandStar, Vendorlink, and Keysenergy.com websites, stating the change in date and time of any such postponement.

PRICES

A. All prices bid shall be firm unless the conditions of the RFP permit price escalation. If an escalation method or indices are specified, the

Bidder shall indicate in its bid the specific items subject to escalation, and shall give the method and indices to be used in computing the amount thereof.

B. The vendor shall provide the proposal price in U.S. dollars only.

PROPOSAL GUARANTEE

A. The Proposal Guarantee shall be the cashier’s check or Bid Bond required in the Notice to Bidders. A bid bond or cashier’s check in lieu of a surety bond in the amount of (five) 5% of the proposal shall be submitted with all proposals. This bid bond requirement is to be used as security and will be returned to bidder after KEYS enters into a Contract with the successful bidder. This (five) 5% shall be based on the total bid price. The bid bond or cashier’s check shall be valid for a period of no less than 120 days after bid opening date.

B. KEYS may reject all Proposals, and in such event, all cashier’s checks and Bid Bonds will thereupon be returned to the Bidders.

C. When a Proposal is accepted, all checks and Bid Bonds will thereupon be returned to the bidders, except for the approved proposal. The cashier’s check or Bid Bond of the approved Bidder will be returned after completion of the requirements in the following paragraph.

D. Within (ten) 10 days after delivery of Notice of Utility Board Approval, or such additional time as is allowed by KEYS, the Bidder shall furnish satisfactory Performance and Payment Bond, Insurance Certificate and Insurance Policies.

PROTESTS

Any bidder who believes he has been aggrieved in connection with the staff recommendation or award of a contract may protest in writing to the KEYS Purchasing Department. The deadline for filing a protest is prior to the commencement of the Utility Board meeting wherein the award is to be considered. It is the responsibility of the bidder to ascertain the bid award information from DemandStar or VendorLink.

Protests shall specifically describe the subject matter and facts giving rise to the protest.

PUBLIC RECORDS ACT

Pursuant to F.S. 119.0701 of the Public Records Act, any request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. Contractors is required to comply with public records laws and upon request by the public records custodian, shall provide a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost not to exceed the cost provided in Ch. 119, F.S. or as otherwise provided by law. A contractor who fails to provide the records to the agency within a reasonable time may be subject to penalties as provided in F.S. 119.10

IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT

THE CUSTODIAN OF PUBLIC RECORDS AT:

KEYS ENERGY SERVICES

P.O. BOX 6100

Key West, FL 33041-6100

(305) 295-1067

Gricel Owen

Email: gricel.owen@keysenergy.com

PUBLIC ENTITY CRIME CLAUSE

Any person submitting a bid or proposal in response to this invitation must execute the enclosed form FOR 094, SWORN STATEMENT UNDER SECTION 287.133 (3) (a), FLORIDA STATUTES ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and enclose it with his bid proposal. If you are submitting as bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting contract, it is your responsibility to see that copies of the form are executed by them and are included with your bid or proposal. Corrections to the form will not be allowed after the bid or proposal opening time and date.

Failure to complete this form may result in immediate disqualification of your bid or proposal.

QUALITY ASSURANCE PROVISIONS

A system of test and inspection shall be used to insure receipt of the quality and quantity of material(s)/service(s) purchased.

Material(s)/service(s) will be promptly inspected and any discrepancies from the purchase order and/or the supplier’s invoice shall be reported immediately.

RELEASE OF LIENS

Contractor is to furnish a release of liens for sub-contractual materials and labor prior to each payment. In addition, contractor is to furnish the standard form of “Statement Concerning Claims.”

REJECTION

The Utility Board reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which the Utility Board deems to be in the best interest of the Utility Board.

RETAINAGE

A 5% retainage fee will be applied to all payment requests.

SAFETY/MAINTENANCE OF TRAFFIC (MOT)

Contractor is to provide all required Safety and Traffic Control equipment as required by FDOT, City of Key West, or Monroe County MOT.

Personnel are required to be trained in MOT as required. Contractor is to provide copies of certification of MOT training.

SAFETY AND PROTECTION

Examination of existing facilities: After the Contract is awarded and before commencement of the work, Contractor and KEYS shall make thorough examination of all existing structures and facilities associated with the project.

Safety requirements: Contractor shall do whatever work is necessary for safety and be solely and completely responsible for conditions of the job site, including safety of all persons (including employees) and property during the project period. This requirement shall apply continuously and not be limited to normal working hours.

Safety provisions shall conform to Federal and State Departments of Labor, Occupational Safety and Health Act (OSHA), and other applicable Federal, State, County, and Local Laws, Ordinances, Codes, requirements set forth herein, and regulations that may be specified in other parts of these specifications. Where these are in conflict, the more stringent requirement shall be followed. Contractor shall become thoroughly familiar with governing safety provisions and shall comply with the obligations set forth therein.

Contractor shall develop and maintain for the duration of the project, a safety program that will effectively incorporate and implement required safety provisions of the American Public Power Association (APPA) Safety Manual. Contractor is responsible for obtaining the latest edition of the APPA Safety Manual at their expense from APPA at http://www.publicpower.org/topics/landing.cfm?ItemNumber=38512. Contractor shall appoint a qualified employee who is authorized to supervise and enforce compliance with the APPA safety Manual. It is not the responsibility of KEYS to review or police contractor’s implementation of the APPA Safety Manual’s protocols.

SCOPE OF WORK

While KEYS has tried to anticipate all Work required under and during the term of this contract, the parties understand and agree that the Work required herein may require without notice to contractor, the performance of Extra Work or the omission of Work previously required.

KEYS may at any time and without notice to contractor, require changes in the scope of Work under this contract as KEYS may find necessary or desirable. Such changes may include the omission of Work previously required.

A. KEYS shall notify contractor of the change in scope work via Change Order, which shall become part of the Contract Documents.

If a Change Order directs Contractor to omit Work, contractor shall refrain from performing it.

B. Contractor shall perform Extra Work only pursuant to the issuance by KEYS of Change Order. Records of any Extra Work performed by contractor shall be reviewed daily by contractor and KEYS, duplicate copies of accepted records made and signed by both contractor or his representative and KEYS, and one (1) copy retained by each.

SECURITY/BACKGROUND CHECK

KEYS may require successful bidders to supply a complete listing of all individuals that will perform work at the various sites. KEYS may run DMV and mandatory felony and misdemeanor background checks due to security reasons.