KEYS_Bid_08-25_Addendum_1.pdf
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- Solicitation number
- 08-25
- Issued by
- Florida
About this file
This document is Addendum 1 for KEYS Bid 08-25, issued by Keys Energy Services (KEYS), a municipal electric utility in Key West, Florida, addressing specifications for local lodging during emergency situations. The addendum provides clarifications through a questions and answers format, specifically addressing the contract duration, proposal submission requirements, and documentation. The base contract will be for three years from the date of execution by the Utility Board, with the option to extend for two additional one-year terms upon mutual agreement. The addendum confirms that third-party proposals are acceptable and provides detailed guidance on proposal submission requirements for partnerships and corporations, including signature and authorization protocols.
The addendum addresses bidder inquiries about specific required forms in the Terms and Conditions section, emphasizing that items such as "Certification regarding debarment, suspension" and "Certification of contracts, grants, loans, and cooperative agreements" are mandatory forms that must be completed. KEYS instructs bidders that if they believe certain forms are not applicable, they should note exceptions separately in their proposal for review and consideration. The document underscores the importance of completing all required documentation and provides flexibility for bidders to explain potential non-applicability of specific certification forms, ensuring a comprehensive and transparent bidding process.
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Text version
KEYS BID 08-25 SPECIFICATIONS FOR LOCAL LODGING DURING EMERGENCY
SITUATIONS
Addendum 1
Questions and Answers:
1. How long will the contract be?
The duration of the base contract shall be for three (3) years from the date of execution by the Utility Board. The contract can be extended for two (2) additional one (1) year terms upon mutual agreement of the parties.
2. Can a third party send a proposal?
Yes.
If a Proposal is made by a partnership, it shall contain the name and address of each partner and shall be executed in the partnership name, followed by the handwritten signature of a partner authorized to execute the Proposal for the partnership. If a Proposal is made by a corporation, it shall be executed in the name of the corporation, followed by the handwritten signature of an officer authorized to execute the Proposal for the corporation, and the printed or typewritten designation of the office he holds in corporation. Another partner of the partnership or official of the corporation shall attest to the authority of the person executing the Proposal. KEYS may require any Bidder to furnish certified copies of extracts of the minutes of meetings of the governing body of the Bidder authorizing execution of the Proposal and Contract Documents.
3. We are unsure what items 6 and 7 on the below list refer to. 6. Certification regarding debarment, suspension, etc: we do not believe this to be applicable to our hotel
7. certification of contracts, grants, loans, and cooperative agreements: We do not believe this to be applicable to our hotel.
Can you please confirm if all these items are necessary, or if not applicable they may be skipped? Please feel free to provide any additional guidance on these items you feel may be relevant to our bid. Thank you and have a great weekend.
These are required forms and can be found in the Terms and Conditions section of the bid specifications. Any exceptions should be noted separately in the proposal for KEYS’ review and consideration.
File details come from the government source that posted it. Updated .