KEYS_Bid_08-25_Addendum_1.pdf
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- Solicitation number
- 08-25
- Issued by
- Florida
About this file
This document is Addendum 1 for KEYS Bid 08-25, issued by the KEYS Utility Board in Florida for local lodging during emergency situations. The bid establishes a three-year base contract with the option to extend for two additional one-year terms upon mutual agreement. The addendum provides clarification on bidding requirements, specifically addressing questions about contract duration, third-party proposal submissions, and required certification forms. The document outlines detailed instructions for proposals submitted by partnerships and corporations, including requirements for signatures, authorizations, and potential requests for additional documentation.
The addendum addresses specific concerns from potential bidders regarding certification forms, particularly items 6 and 7 related to debarment and contract certifications. KEYS confirms that these are required forms found in the Terms and Conditions section of the bid specifications, and any exceptions should be noted separately in the proposal for review. The document emphasizes that bidders should carefully review all required forms and provide comprehensive information, with the understanding that all listed items are potentially applicable to the bid submission.
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Text version
KEYS BID 08-25 SPECIFICATIONS FOR LOCAL LODGING DURING EMERGENCY
SITUATIONS
Addendum 1
Questions and Answers:
1. How long will the contract be?
The duration of the base contract shall be for three (3) years from the date of execution by the Utility Board. The contract can be extended for two (2) additional one (1) year terms upon mutual agreement of the parties.
2. Can a third party send a proposal?
Yes.
If a Proposal is made by a partnership, it shall contain the name and address of each partner and shall be executed in the partnership name, followed by the handwritten signature of a partner authorized to execute the Proposal for the partnership. If a Proposal is made by a corporation, it shall be executed in the name of the corporation, followed by the handwritten signature of an officer authorized to execute the Proposal for the corporation, and the printed or typewritten designation of the office he holds in corporation. Another partner of the partnership or official of the corporation shall attest to the authority of the person executing the Proposal. KEYS may require any Bidder to furnish certified copies of extracts of the minutes of meetings of the governing body of the Bidder authorizing execution of the Proposal and Contract Documents.
3. We are unsure what items 6 and 7 on the below list refer to. 6. Certification regarding debarment, suspension, etc: we do not believe this to be applicable to our hotel
7. certification of contracts, grants, loans, and cooperative agreements: We do not believe this to be applicable to our hotel.
Can you please confirm if all these items are necessary, or if not applicable they may be skipped? Please feel free to provide any additional guidance on these items you feel may be relevant to our bid. Thank you and have a great weekend.
These are required forms and can be found in the Terms and Conditions section of the bid specifications. Any exceptions should be noted separately in the proposal for KEYS’ review and consideration.
File details come from the government source that posted it. Updated .