KEYS_Bid_07-26_Addendum_1.pdf

This is an Addendum to a Request for Proposals issued by the Utility Board of the City of Key West, Florida, operating as Keys Energy Services (KEYS), for local lodging accommodations to house authorized employees and contractors during emergency situations such as hurricanes and other disasters. The RFP seeks multiple contract awards with vendors to provide FEMA-compliant lodging options. Vendors must submit sealed proposals electronically via VendorLink or DemandStar, or by paper submission via FedEx, UPS, or in-person by 10:00 a.m. on Friday, March 20, 2026, with a virtual proposal opening at the same time. Written questions regarding bid specifications must be submitted to purchasing@keysenergy.com no later than Friday, March 6, 2026, at noon. The contract duration is three years from the date of execution, with two optional one-year renewal terms available upon mutual agreement. Individual task orders will be issued for each emergency situation with not-to-exceed amounts established based on severity and vendor pricing.

Key pricing and requirements include firm pricing for a minimum of 120 days, with rates submitted in U.S. dollars for double occupancy rooms with two beds, weekly room rekeying to verify occupant identity, and weekly reconciliation meetings with KEYS. Vendors must demonstrate commercial general liability insurance with limits of $2,000,000 per project naming the Utility Board as an additional insured with a waiver of subrogation, experience with similar projects, project management capabilities, and compliance with federal requirements including Davis-Bacon Act prevailing wage standards and Equal Employment Opportunity provisions. No set-asides or restrictions limiting organization types are specified. The contract is eligible for reimbursement under FEMA Public Assistance Funding and/or State of Florida Division of Emergency Management funding, with vendors required to comply with extensive federal assistance requirements and certifications. Addendum 1 clarifies that all accommodations proposed must be located within KEYS' service territory; facilities located outside this territory will not be considered for award.