KbPort_LLC_25542-SSD-EST.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4374 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

HILLSBOROUGH COUNTY PUBLIC SCHOOLS

PROCUREMENT SERVICES DEPARTMENT

NOTICE OF INTENT

TO

PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

The following commodities and services listed below may be a “Single Source” or a “Sole Source” (only one (1) source from which to purchase the commodities and services).

Single/Sole Source No. & Vendor Name: 25542-SSD-EST: KbPort, LLC Single/Sole Source Posting Date (7 business days): From: Monday, September 29, 2025, 4:00PM To: Tuesday, October

7, 2025, 4:00PM

Protest Period (3 business days) From: Wednesday, October 8, 2025, 4:00PM To: Friday, October 10, 2025, 4:00PM

Commodities and Services: See Exhibit A. SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

This NOTICE OF INTENT TO PURCHASE SINGLE/SOLE SOURCE shall serve as a notification that a recommendation will be made to The School Board of Hillsborough County, Florida (the “School Board”) to award this single or sole source procurement to the referenced vendor of the commodities and contractual services described in Exhibit A: SINGLE/SOLE SOURCE COMMODITIES AND SERVICES. The description of the commodities and contractual services intended for purchase from a single/sole source is posted per Rule 6A-1.012(12)(d), Florida Administrative Code. It will remain posted for seven (7) business days.

This is not a request for proposals, and no competitive solicitation is available. HCPS will not consider any response to be a proposal. Any responses received because of this notice will be considered solely to determine whether competition exists.

Interested firms or individuals may identify their interest and capability to respond to the requirement by uploading EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES and all relevant documents via www.vendorlink.com. “Like” shall mean equal, equivalent, or identical. Interested firms will be considered only if they respond with clear and convincing documentation that they can meet or exceed the requirements. All responses received within seven (7) business days after the publication of this Notice of Intent to Purchase Single/Sole Source will be reviewed by HCPS.

A determination by the General Manager of Procurement Services, or designee, and the Procurement Officer not to publish a competitive solicitation for this proposed action based on the responses to this notice is solely within the discretion of the General Manager of Procurement Services.

Notice of Intent to Sole Source: If Procurement Services does not receive “like” commodities and services information during the Single/Sole Source posting period above, the purchase request shall be issued to the School Board or renewed as approved by the School Board. This section shall serve as notice of the intended decision to enter a single/sole source contract in the manner specified in § 120.57(3), Florida Statutes. It may negotiate the best terms and conditions with the single/sole source vendor. HCPS shall submit a recommendation to the School Board (www.hillsboroughschools.org/Page/3643) requesting approval to waive the solicitation process and proceed with the single/sole source purchase. Decisions concerning multiple-year sole sourcing are valid for one year after approval by the School Board and must be re-posted and validated before the renewal period.

Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter

Superintendent of Schools Van Ayres http://www.vendorlink.com/ http://www.hillsboroughschools.org/Page/3643

Hillsborough County Public Schools Page 2 of 3 Notice of Sole Source Purchase: 25542-SSD-EST: KbPort, LLC AR

120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received by the General Manager of Procurement Services at 901 E. Kennedy Blvd., Tampa, FL 33602.

EXHIBIT A

SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

1. Describe what the item commodity and service is and how it is to be used by HCPS.

The products in question are the KbPort In-Situ Cart and the KbPort Central Server with Simplicity Software Suite. The In- Situ Cart is a mobile A/V recording and debrief package that allows instructors to set up several cameras and a microphone to capture learning activities. Typically, the learning activities being captured are patient interactions. This interaction can be with a mannequin or simulated patient (actor). The recordings can then be reviewed utilizing our software with the learner or group of learners. Recordings can also be exported from the In-Situ Cart and then shared as needed. The KbPort Central Server with the Simplicity Software Suite is a server hosted onsite with an accompanying software package (Simplicity Software Suite). The simplicity software suite consists of various modules that allow for simulation center management and automation. These include scheduler, inventory, reports, and gradebook modules.

Keeping track of inventory and scheduled classes/simulations is an incredibly important part of running a simulation program, our software allows for greater insight and even automation, leading to more efficient sim center management, and better learning outcomes for the students. Instructors will utilize simplicity software modules to schedule classes and sessions, create worksheets for learners, manage and track inventory automatically, and generate reports on all of the modules to gain greater insight.

2. What feature or particular condition of this commodity and service is unique and cannot be obtained from any other source?

Per the sole source letter, KbPort is the direct manufacturer and vendor for the products

3. Vendor-provided information.

Sole Source Attachment

[INTENTIONALLY BLANK.]

Hillsborough County Public Schools Page 3 of 3 Notice of Sole Source Purchase: 25542-SSD-EST: KbPort, LLC AR

EXHIBIT B

RESPONSE TO PURCHASE SINGLE/SOLE SOURCE

COMMODITIES AND SERVICES

The following must be completed, signed, and returned as part of your response. Your response will not be accepted without this form, signed by a supplier’s authorized agent.

Respondents who believe they have “like” commodities and services must:

• upload this EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES; and

• provide sufficient information regarding their ability to supply the described commodities and services to allow for an evaluation to determine “like” commodities or “like” services.

Responses received after the Response Due Date and Time (see page one) will not be accepted.

Company Name:

Mailing Address:

City, State, Zip:

Federal Employer Identification Number (FEIN):

Telephone Number:

Email:

Signature

Title Date