Kate_Barnes_Boat_Ramp_Improvements.pdf

INVITATION TO BID

ITB 26-605-LC

KATE BARNES BOAT RAMP IMPROVEMENTS

Alachua County, Florida

County Administration Building

Gainesville, FL 32601

RELEASE DATE: July 8, 2026

DEADLINE FOR QUESTIONS: August 9, 2026

RESPONSE DEADLINE: August 19, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/alachuacounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

Alachua County, Florida

INVITATION TO BID

Kate Barnes Boat Ramp Improvements

I. Introduction II. Advertisement for Bids

III. Instruction to Bidders IV. Terms and Conditions V. Insurance

VI. Submittals VII. ITB Pricing Form

VIII. Sample Agreement

Attachments:

A - Kate Barnes Boat Ramp - Civil Plans

B - Kate Barnes Boat Ramp - Structural Plans

C - Kate Barnes Boat Ramp - Technical Specs

D - Kate Barnes Boat Ramp - Geotech Report

E - Kate Barnes Boat Ramp - Topo Survey

Invitation To Bid #ITB 26-605-LC Title: Kate Barnes Boat Ramp Improvements

1. Introduction

1.1. Summary

Alachua County Board of County Commissioners are calling for and requesting the submission of ITB 26-

605-LC Kate Barnes Boat Ramp Improvements.

The herein included sections along with Advertisement for Bids, Instruction to Bidders, Terms and

Conditions, Insurance, Scope of Service,, Submittals, ITB Pricing Form and the Sample Agreement;

together with all attached Attachments herein identified, constitute the entire bid package.

Specifications and supplementary documents are essential parts of the ITB and requirements occurring in one are as binding as though occurring in all.

This ITB extended by Alachua County Parks & Open Space (“County”) for Kate Barnes Boat Ramp

Improvements includes, but is not limited to, providing full-time and competent supervision, skilled and experienced labor, materials, tools, and equipment necessary to complete, in an acceptable and timely manner, the improvements described in the plans & specifications.

Proposed park improvements include replacement of the existing boarding dock, paved accessible parking & sidewalks, wood fencing, and trees. Proposed work within this contract includes demolition, sitework and grading, drainage and stormwater, parking lot and sidewalk paving, plumbing, and landscaping among others.

Kate Barnes Boat Ramp is located at 18800 S County Road 325, Hawthorne, FL 32640.

1.2. Background

Location: Alachua County is located in North Central Florida. The County government seat is situated in

Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.

Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five

County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

1.3. Contact Information

Leira Cruz Cáliz, NIGP-CPP, CPPB

Procurement Agent III

Email: lcruzcaliz@alachuacounty.us

Phone: (352) 337-6268

Department:

Parks & Open Space https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563184 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563181 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563182 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563182 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563180 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563177 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563183 https://procurement.opengov.com/governments/3521/templates-admin/15018/document-builder?section=8 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563179 mailto:lcruzcaliz@alachuacounty.us tel:(352)337-6268

1.4. Timeline

Solicitation Release Date July 8, 2026

2nd Advertisement Date July 15, 2026

Pre-Solicitation Meeting (Mandatory) July 22, 2026, 9:00am

18800 S County Road 325, Hawthorne, FL 32640

Question Submission Deadline August 9, 2026, 12:00am

Solicitation Submission Deadline August 19, 2026, 2:00pm

The scheduled solicitation opening will occur via

Zoom during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.

Join Zoom Meeting https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42

EyOrENoYfX9G87wq.1

Meeting ID: 878 0278 6974

Passcode: 581222

One tap mobile

+13052241968,,87802786974# US

+13092053325,,87802786974# US

Join instructions https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?sig nature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s2

8_mdhAyvM

If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at

ADA@alachuacounty.us or Equal Opportunity

Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the

Office prior to the event, please inform an Alachua

County employee that you need assistance.

TDD/TTY users, please call 711 (Florida Relay

Service).

https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1 https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1 https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1 https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM mailto:ADA@alachuacounty.us

2. Advertisement for Bids

2.1. ITB - General Construction (Site Visit)

Notice is hereby given that the Board of County Commissioners of Alachua County, Florida is calling for and requesting Bids for the purpose of selecting a contractor to furnish all labor, materials, equipment and apparatus for the construction of:

ITB 26-605-LC: Kate Barnes Boat Ramp Improvements

Mandatory ITB Site Visit: Wednesday, July 22, 2026 at 9:00 am 18800 S County Road 325, Hawthorne, FL

32640

ITB Opens: Wednesday, August 19, 2026, 2:00 pm

All work shall be done in accordance with the Bid Instructions and Scope of Service known as the

Invitation to BID (ITB). The County posts and distributes information pertaining to its procurement solicitations on the public portal https://secure.procurenow.com/portal/alachuacounty.

In order to submit a proposal response to this solicitation the consultant must be registered on Alachua

County's Public Portal.

Alachua County has adopted a 15% participation goal and policies which encourage participation of

Small Business Enterprises (SBE) in the provision goods, services and construction.

If you have a disability and need an accommodation in order to participate, contact the Alachua County

ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the deadline. If you are unable to notify the Equal Opportunity Office prior to the deadline, please contact Alachua County Procurement for assistance at 352-374.5202. TDD/TTY users, please call 711 (Florida Relay Service). In accordance with the Provisions of the ADA, this document may be requested in an alternate format.

https://secure.procurenow.com/portal/alachuacounty mailto:ADA@alachuacounty.us

3. Instruction to Bidders

3.1. Introduction

The herein included sections along with Advertisement for Bids , Instruction to Bidders, Terms and

Conditions , Insurance , Scope of Work, Submittals and the Construction Contract #15079, together with all attached Attachments herein identified, constitute the entire bid package.

3.2. Definitions - Capital

Where the following terms or their pronouns occur herein, the intent and meaning shall be as follows for:

AGREEMENT: The written document between the County and the Contractor covering the Work to be performed, including the Contractor's Bid and the Bonds.

BID: The offer of proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work to be performed.

BID PRICE: The amount bid submitted on the prescribed forms by the bidder setting forth the prices for the work to be performed.

BIDDER: Any person, firm or corporation submitting a Bid for the work contemplated, or a duly authorized representative.

BONDS: Bid, Performance and Payment Bonds and other instruments of security, furnished by the

Contractor and his surety in accordance with the Contract Documents.

CHANGE ORDER: A written order to the Contractor, signed by the Board of County Commissioners, County Manager, or the Department Director as appropriate, authorizing an addition, deletion, or revision in the Work, or an adjustment in the Contract Amount or the Contract Time, issued after execution of the Agreement.

CONTRACT: The written agreement resulting from this solicitation, incorporating the bid submitted by the bidder and which is approved by the Board, or its designee, along with all documents identified in this Invitation to Bid document and any addenda, thereto, shall be the contract between the County and the bidder.

CONTINGENCY AMOUNT: The total monies established to efficiently and timely address any unknown or unanticipated conditions and pay factor adjustments. Contractor has no entitlement to any contingency amount without written notice from the County.

CONTRACT PRICE: The total monies payable to the Contractor under the provisions of the Contract

Documents.

CONTRACT DOCUMENTS: The Agreement, Specifications, Drawings, Addenda whether issued prior to the opening of bids or execution of the Contract and Modifications.

CONTRACT TIME: The number of calendar days stated in the Agreement for the completion of the Work.

https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563184 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563181 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563182 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563182 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563180 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563177 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563183 https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563179

CONTRACTOR: The person, firm or corporation with whom the County has executed a contract for the performance of the Work, or his legally authorized representative.

COUNTY: Alachua County, Florida, through the Board of County Commissioners, or its authorized legal representative.

COUNTY ENGINEER: The Alachua County Public Works Director, acting directly or through duly authorized representatives; such representatives acting within the scope of the duties and authority assigned to them.

DIRECTOR: The Department Director, or their designee acting for the County.

DRAWINGS: The drawings and plans which show the character and scope of the Work to be performed and which have been prepared or approved by the Director and are referred to in the Contract

Documents.

FIELD CHANGE ORDER: A written order to the Contractor signed by the Board of County Commissioners, County Manager, or the Department Director or designee for additional weather days or modifications to the work only for changes in unit quantities (except Lump Sum Unit Pricing) and for pay factor adjustments.

PROJECT REPRESENTATIVE: The authorized representative of the Director who is assigned to the project or any parts thereof.

RESPONSIBLE AGENT: The duly authorized representative of the Bidder during the contract period.

SHOP DRAWINGS: All Drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the Contractor, a Subcontractor, manufacturer, supplier or distributor and which illustrate the equipment, materials or some portion of the Work.

SPECIFICATIONS: The directions, provisions and requirements contained herein, together with all written Agreements made or to be made, setting out or relating to the method and manner of performing the Work, or to the quantities and qualities of materials and labor to be furnished under the

Contract. Any state or national standard or specification referenced in any document listed in this advertisement, when work performed is described therein.

SUBCONTRACTORS: Any person, firm or corporation, other than the Contractor, supplying labor, equipment or material for work at the site of the project.

WORK: Any and all obligations, duties and responsibilities necessary to the successful completion of the project assigned to or undertaken by the Contractor under the Contract Documents, including the furnishing of all labor, materials, equipment and other incidentals.

3.3. Submission of ITB

The County posts and distributes information pertaining to its procurement solicitations on the County

Public Portal. In order to submit a bid response to this solicitation the consultant must be registered with the County's Public Portal.

Costs for the preparation and submittal of bids in response to this Invitation to Bid are entirely the obligation of the bidder and shall not be chargeable in any manner to Alachua County.

The bid response, containing all required documents, must be received by 2:00 pm on Wednesday, August 19, 2026. The bidder’s submittal must be completed in the Public Portal prior to the 2:00 pm deadline. Any required uploaded documents should be done in PDF format and be labeled correctly, unless the solicitation states otherwise. The pdf document should be titled with bidder’s name, bid number, and if the response is submitted in parts, include “Part # of x”.

THE COUNTY and the PUBLIC PORTAL PLATFORM WILL NOT ACCEPT LATE SUBMITTALS

Any bid not withdrawn will constitute an irrevocable offer, for a period of one hundred and twenty (120) days, to provide the County adequate time to award the Contract for the services or products specified in this solicitation.

Additional pricing information cannot be added.

The submittal of an ITB by a bidder will be considered by the County as constituting an offer by the bidder to perform the required services at the stated fees. Bidders are expected to examine the specifications, drawings, and all special and general conditions. Failure to do so will be at the bidder's risk. Bidders shall furnish the information required by the ITB.

Unit price for each unit offered shall be shown, and such price shall include packing and shipping unless otherwise specified. In case of discrepancy between the unit price and extended price, the unit price will be presumed correct. All or None bids will not be considered unless specifically requested in the ITB.

The bidders must state a definite time for delivery of supplies or performance of services.

The bidder should retain a copy of all bid documents for future reference.

All bids should be submitted with the firm name and by an officer or employee having authority to bind the company or firm.

3.4. Withdrawal of Invitation to Bid

Modifications to or withdrawal of a bidder’s submittal can be made up to the deadline date.

Modifications and withdrawals must be documented in the Public Portal in order to be recognized by the County. Any Bidder may withdraw their Bid, either personally, electronically, or written request, at any time prior to the scheduled closing time for receipt of Bids. Any bid not withdrawn will constitute an irrevocable offer, for a period of one hundred twenty (120) days, to provide the County adequate time to award the Contract/PO for the services or product specified in this solicitation.

3.5. Bonding Requirements

Each Bid must be accompanied by a bid bond (Submittals) payable to the County for an amount equal to at least five percent (5%) of the amount of the Bid. The County will, within ten (10) days after the opening of the Bids, return deposits of all Bidders except those posted by the three lowest Bidders, whose deposits will be returned upon final award and execution of the contract between the successful

Bidder and the County, and after a satisfactory contract Bond has been executed.

https://secure.procurenow.com/portal/alachuacounty https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563179

If the successful Bidder, for any reason whatsoever, withdraws from competition after the opening of the Bids, or fails or refuses to execute the contract and Bond within ninety (90) days after the Bidder has received notice of acceptance of their Bid, the Bidder shall forfeit to the County their Bid security deposit as liquidated damages for such withdrawal, failure or refusal. In the aforementioned situation, the successful Bidder shall be responsible to the Board of County Commissioners for the additional cost of said project, if any.

Guaranty Bonds in the form of a Performance and Payment Bond in amounts equal to one hundred percent (100%) of the Bid Price will be required of the successful bidder.

3.6. Addenda and Notices - Question and Answers

No interpretation of the bid will be made to any interested bidder orally. Every request for such interpretation shall be made in writing, via the question and answer tab. Any interpretation to a Bidder will be made only by addendum; duly issued, and a copy of such addendum will be posted to the Public

Portal. Oral answers will not be authoritative. All addenda so issued shall become part of the bid documents.

Addenda Notification: Bidders are required to register for an account via the County's e-Procurement

Public Portal. Once bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://secure.procurenow.com/portal/alachuacounty.

Failure to receive or review an addenda or notice by the Bidder is not the fault of the County or County

Staff.

3.7. Acceptance/Rejection

Alachua County Procurement reserves the right to reject any bid which may be considered irregular, show serious omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced bids or irregularities of any kind. Further, the County reserves the right to accept or reject any and all bids in whole or in part and to waive any technicalities or informalities in any bid.

Bid forms may be considered irregular and subject to rejection if they show serious omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced bids or irregularities of any kind.

Alachua County Procurement reserves the right to accept or reject any or all Bids in whole or in part, with or without cause, to waive technicalities, or to accept bids or portions thereof which, in the

County's judgment, best serve the interests of the County, or to award a contract to the next most qualified Consultant if a selected Consultant does not execute a contract within thirty (30) days after the award of the bid. The County may allow alterations, modifications, or revisions to individual elements of the successful bid at any time during the period of the contract which results from this Bid.

The thirty-day (30) time period may be extended an additional twenty (20) days where the selected

Consultant is unavailable during the initial thirty-day period.

https://secure.procurenow.com/portal/alachuacounty https://secure.procurenow.com/portal/alachuacounty

3.8. Electronic Signatures

The Parties agree that an electronic version of the submitted bid shall have the same legal effect and enforceability as a paper version. The Parties further agree that the Electronic Submittal, regardless of whether in electronic or paper form, may be executed by use of electronic signatures. Electronic signatures shall have the same legal effect and enforceability as manually written signatures. The County shall determine the means and methods by which electronic signatures may be used to execute an

Agreement with the awarded vendor and shall provide the awarded vendor with instructions on how to use said method. Delivery of this Agreement or any other document contemplated hereby bearing an manually written or electronic signature by facsimile transmission (whether directly from one facsimile device to another by means of a dial-up connection or whether mediated by the worldwide web), by electronic mail in “portable document format” (“.pdf”) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, will have the same effect as physical delivery of the paper document bearing an original or electronic signature.

3.9. Confidential Information

Responses to this proposal/bid receipt by the County become public records subject to the provisions of

Chapter 119 F.S., Florida's Public Records Law. If you believe that any portion or all of your response is exempt from public records disclosure because it constitutes a trade secret or proprietary confidential business information under Florida Law, or is otherwise exempt from disclosure as a Public Record, you should clearly assert such exemption and state the specific legal authority for the asserted exemption.

All material that is designated as exempt from Chapter 119 must be submitted in in the Vendor

Questionnaire Section, clearly identified as “PUBLIC RECORDS EXEMPT". Furthermore, you must complete all of the Proprietary Information subsection found in the Submittals section.

Please be aware that the designation of an item as exempt from disclosure as a Public Record may be challenged in court by any person. By your designation of material in your bid proposal as "Public

Records Exempt”, you agree to defend and hold harmless the County from any claims, judgments, damages, costs, and attorney's fees and costs of the challenger and for costs and attorney's fees incurred by the County by reason of any legal action challenging your designation.

3.10. Drug Free Workplace

Florida Statute, Section 287.087 states that whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. A vendor certifying a drug-free workplace shall complete the Submittals.

3.11. Proposed Subcontractors NON-SBE

Bidder shall notify the County of the proposed use of subcontractors in the provision of services required herein by completing and returning the Proposed Subcontractors located in the Submittals section. No subcontractor shall be employed by the Contractor for the provision of these services without the written approval of the County.

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With the Bid Proposal, the successful Bidder will have submitted to the County and the County Engineer for acceptance, a list of the names of proposed Subcontractors and suppliers. Prior to the execution and delivery of the Agreement, the County Engineer will notify the successful Bidder in writing if either the

County or the County Engineer, after due investigation, has reasonable objection to any Subcontractor, person or organization on such list. The failure of the County or the County Engineer to make objection to any Subcontractor, person or organization on the list prior to the execution and delivery of the

Agreement shall constitute an acceptance of such Subcontractor, person or organization. Acceptance of any such Subcontractor, person or organization shall not constitute a waiver of any right of the County or the County Engineer to reject Work, material or equipment that is either defective or not in conformance with the requirements of the Contract Documents.

If, prior to the execution and delivery of the Agreement, the County or the County Engineer has reasonable objection to and refuses to accept any Subcontractor, person or organization on such list, the successful Bidder may, prior to such execution and delivery, either (i) submit an acceptable substitute without an increase in their Bid price, or (ii) withdraw their Bid and forfeit any Bid security. If, after the execution and delivery of the Agreement, the County or the County Engineer refuses to accept any Subcontractor, person or organization on such list, the Contractor will submit an acceptable substitute, the Contract Price shall be increased or decreased by the difference in cost occasioned by such substitution and an appropriate Change Order shall be issued. No such increase in the Contract

Price shall be allowed if the disputed Subcontractor was not identified on the Subcontractor list submitted prior to award of the Contract.

The Contractor will not employ any Subcontractor (whether initially or as a substitute) against whom the

County or the County Engineer may have reasonable objection, nor will the Contractor be required to employ any Subcontractor against whom he has reasonable objection. The Contractor will not make any substitution for any Subcontractor who has been accepted by the County and the County Engineer, prior to written concurrence by the County Engineer.

3.12. Term of Contract

The initial term of the Agreement will be from the date of execution until the Work is completed as required by the Notice to Proceed (NTP) found in the Draft Agreement and be completed by the date specified in the NTP unless amended or terminated as provided in the agreement

3.13. Corporate Resolution

A business entity is able to engage in business in its own name, entering into contracts, deeds and other legal documents, just like an individual. The board of directors can name the officers with authority to sign those documents in its bylaws or corporate resolutions. These officers named have the express, actual authority to legally bind the entity to the documents they sign. That is, any document they sign is considered to be signed by the entity itself. A Bidder certifying a corporate resolution shall complete the

Submittals section.

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3.14. Manufacturer's Certification

The County reserves the right to request from bidders a separate manufacturer certification of all statements made in the bid. Failure to provide such certification may result in rejection of bid or default termination of contract for which the bidder must bear full liability.

3.15. Vendor Complaints or Grievances; Right to Protest

Protests and appeals of solicitations and awards by a Bidder will be by the method provided in the

Alachua County Procurement Code https://alachuacounty.us/depts/procurement/pages/procurementmanual.aspx. The term “Bidder” for this part includes any person or entity that responds to any type of solicitation issued by the County

(e.g., ITB, RFP, ITN), and is not limited solely to a person or entity that submits a proposal in response to an ITB.

3.16. Responsible Agent

The Contractor shall designate and submit a responsible agent and alternate as necessary, for all dealings, communications, or notices or contracts between the County and the contractor, see

Submittals.

The Department Director or County Engineer will be the responsible agent for the County. Any notice or communication to or from the responsible agent shall be deemed to be a communication to the contractor.

3.17. Alachua County Government Minimum Wage (GMW)

Services solicited through this Bid are considered covered services under Chapter 22, Article 12, of the

Alachua County Procurement Code (“Alachua County Government Minimum Wage”) which establishes a government minimum wage for certain contractors and subcontractors providing selected services to

Alachua County government. Bidders/Proposers should consider the cost of compliance, if any, when submitting bids.

The contractor shall certify via Submittals it will pay each of its covered employees the GMW, and ensure that it will require that of its subcontractors.

The Article XII Alachua County Government Minimum Wage, shall automatically sunset and shall be deemed automatically repealed on September 30, 2026, but does not impair any contract entered on or before September 30, 2026.

3.18. Small Business Enterprise (SBE) Program Participation

The Alachua County Board of County Commissioners has adopted a 15% participation goal of SBE's in the provision of goods, services, construction and utilize a participation program, where permitted. SBE is a vendor that is certified by the Alachua County Equal Opportunity Office prior to the solicitation deadline. The Small Business Enterprise Program Certificate should be uploaded in the Submittals section be considered responsive.

https://alachuacounty.us/depts/procurement/pages/procurementmanual.aspx https://secure.procurenow.com/portal/alachuacounty/projects/266224/document?section=2563183

The County will award a price preference to certified SBE vendor or Bidder that meet the SBE participation goal in its response. If the adjusted bid price of the SBE vendor is equal to or lower than the lowest responsive bid, the SBE will be awarded the solicitation.

SBE preference does not apply to contracts that are reserved in accordance with Section 22.11-205, Alachua County Procurement Code, in which the County reserved contracts for only by SBEs. SBE preferences will not be combined.

OPTION 1: Procurement will award 5% bid price preference to any certified SBE that submits a bid.

Bidder must provide the SBE certification or zero preference points will be given.

OPTION 2: Procurement will award 3% bid price preference to any Bidder that agrees to use certified

SBE's for at least 15% of the dollar value of the bid. Bidders should provide the intended SBE subcontractors, the total dollar amount(s) being used for the bid, and the percentage of the total dollar amount of the bid.

OPTION 3: Bidder will certify that their company will perform ALL the work and no SBE subcontractors will be utilized for this bid.

OPTION 4: A Bidder will not receive SBE bid price preference if all work is to be performed by the Bidder and subcontractors are not SBE vendors. The Bidder should demonstrate a good faith effort to utilize

SBE as subcontractors substantiating compliance with good faith effort requirements, if and when the work is not being completed entirely by the Bidder.

Good Faith Effort Requirements: Every competitive ITB, if not submitted by a certified SBE, should demonstrate good faith efforts to utilize SBE as subcontractors. Unless your company will perform all the work and no subcontractors. The Bidder may be expected to furnish documents substantiating compliance with good faith effort requirements

Procurement shall determine what constitutes a “good faith effort” for purposes of Bidder compliance relating to the use of services or commodities of a certified SBE’s, under Section 22.11-207, Alachua

County Procurement Code.

The Equal Opportunity Office maintains a directory of certified SBE’s. The certified Alachua County SBE

Directory is available at: Alachua County Small Business Directory or Visit our web address at http://www.alachuacounty.us/government/depts/as/eo/ for a current listing of SBEs.

For information or to become certified as a SBE in Alachua County, contact the Equal Opportunity Office and request an application at: 352-374-5275 or TDD/TTY: Please Call 711 (Florida Relay System).

3.19. Alachua County Location Preference

The Alachua County Location Preference Program has the goals of employing local residents and businesses, reducing local unemployment, generating tax revenue in Alachua County, rewarding local residents and businesses who contribute to the County through payment of taxes, and providing continuous, stable work for local residents and businesses. A business entity is local based on the following criteria:

https://smallbusdir.alachuacounty.us/ https://alachuacounty.us/depts/eo/smallbusiness/pages/smallbusinessprogram.aspx

• A Vendor is headquartered in the geographic boundary of Alachua County, Florida, for at least twelve months immediately prior to the issuance of the ITB by the County; and o Headquartered means the location where an organization, company, or group has its principal office as designated in its articles of incorporation or other initial filing with the

Florida Division of Corporations until an annual report has been filed, and thereafter as designated in the annual report, and the principal office is a bonafide establishment for the transaction of business on a day-to-day basis not just a PO Box.

• is the principal Offeror, not a subcontractor or a joint venturer.

A post office box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure, does not constitute a physical business address.

Depending on the County’s funding source and certain requirements, the bidder must certify their location status in Submittals, and will receive 5% bid price preference, provided by Procurement, in the

ITB evaluation.

3.20. Estimated Quantities

The estimated quantities of Work to be done and materials to be furnished under this Contract, given in the bid form, shall be considered as approximate only and shall be used solely for the comparison of

Bids received. The County does not guarantee that the quantities represented will be the actual quantities required for completion of the contract, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities or of the character, location or other conditions pertaining to the Work. Payment to the Contractor shall be made only for the actual quantities of Work performed or materials furnished in accordance with the plans and other Contract Documents, and it is understood that the quantities may be increased or decreased as provided in the General Conditions without invalidating any of the unit or lump sum prices bid.

3.21. F. O. B. Destination - Performance Time

Unless otherwise specified in the ITB, all prices offered by the bidder must be F.O.B. Destination, inside delivery, with all delivery costs included in the bid price. Specific destination is indicated in the ITB.

Failure to do so may cause rejection of the bid.

All material and parts shall be quoted F.O.B. destination, at the job site. The performance time may be a factor in the evaluation of the bid. It is to be emphasized that the meeting of specified performance schedules is a significant part of ability to perform and that failure to meet such schedule may result in termination of the contract and will surely be considered in the evaluation of future bid.

3.22. Qualification of Bidders

• Consideration: Bids will be considered only from firms normally engaged in providing and performing services specified herein. Bidders shall be required to show that they have had experience in construction work of the same or similar nature and that their organization has been in formal existence and engaged in similar type work for not less than five (5) years.

https://procurement.opengov.com/portal/alachuacounty/projects/266224/document?section=undefined

• General: Bidder must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient service to the County, and shall have all necessary licenses and permits required by law to do business with the County.

• Bidder's Questionnaire: The County reserves the right before recommending any award to inspect the facilities and organization or to take any other action necessary to determine ability to perform in accordance with specifications, terms and conditions. Bidders are required to complete and answer all the Bidder Questionnaire questions located in the Submittals.

• Performance: The County will determine whether the evidence of ability to perform is satisfactory and reserves the right to reject bids where evidence submitted, or investigation and evaluation indicates inability of the bidder to perform.

3.23. Consideration of ITB and Award of Contract

The award of the contract, if it is awarded, will be to the lowest responsive and responsible Vendor whose qualifications indicate the award will be in the best interest of the County, and whose response complies with all prescribed requirements. No award will be made until the County has concluded such investigations as the County deems necessary to establish the responsibility, qualifications and financial ability of the Vendor to do the work in accordance with the contract documents to the satisfaction of the County within the time prescribed.

The County reserves the right to award the contract to more than one Vendor, as determined to be in the best interest of the County.

If the contract is awarded, the County will accept the response and award the contract to the successful

Vendor(s) within one hundred twenty days (120) days after the opening of the Solicitation by written notice to the successful Vendor(s). Additional days may be added upon mutual written agreement between the County and the successful Vendor(s).

The County reserves the right to reject any or all responses and to waive informalities, or to accept any response or combination of responses which, in the County's judgment, will best serve its interest.

3.24. Variations of Specifications

No alternative bids specification shall be submitted unless specifically requested in the "Invitation to

Bid" document.

3.25. Delivery

Time is of the essence in the filling of this order. No delays in shipment and material or rendition of services will be permitted except as authorized by the County in writing. Please notify Alachua County

Procurement, (352) 374-5202 at once of anticipated delay. Excessive or unusual transportation charges caused by the contractor's inability to deliver by specified date and in specified quantities shall be charged to the contractor. Right is reserved to cancel this order or any part thereof if the foregoing is not complied with. In the event of cancellation pursuant to this clause, the County may procure similar articles or services elsewhere or secure the manufacture and delivery of the articles by purchase order or otherwise, and contractor shall be liable to the County for excess costs.

3.26. Examination of Property

Before submitting the bid, it shall be the Bidder's responsibility to visit the site of the proposed Work and familiarize the Bidder with the nature and extent of the Work and any local conditions, either surface or subsurface, that may in any way affect the Work to be done and the equipment, materials and labor required.

The bidder is also required to carefully examine the specifications and contract documents, to inform themselves regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. Failure to do so will not relieve the bidder of complete performance under the contract.

3.27. Acceptance of the ITB

The signed bid shall be considered an offer on the part of the bidder; such offer shall be deemed acceptable upon completion of all steps in the procurement process and issuance of a Purchase Order or execution of a Contract by the County.

The material delivered under this bid shall remain the property of the seller until a physical inspection and actual usage of this material and/or service is made, and thereafter is accepted to the satisfaction of the County. It must comply with the terms herein, and be fully in accord with specifications and of the highest quality. In the event the material and/or services supplied to the County is found to be defective or does not conform to specification, the County reserves the right to cancel the order upon bid to the bidder and return product to bidder at the bidder's expense. The County shall not be liable for payment for any portion thereof.

3.28. Disqualification of Bidders

Only the Response from an individual, firm, partnership, or corporation, under the same or different names, will be considered for the same Work. Should it be evident that any Vendor is interested in more than one response for the same Work, all responses in which such Vendor is interested will be rejected.

Should there be reasonable ground for the County or Director to believe that collusion or combination exists among Vendors, all Responses may be rejected and all participants in such combination or collusion may be barred from submitting future Responses for the same Work.

Only reliable Vendors, capable of performing the class of Work proposed, will be considered in awarding the contract. If the available evidence of competency of any Vendor is not satisfactory to the County, the Response of such Vendor may be rejected.

3.29. Time for the Completion of the Work

Project Schedule: Timeliness is of the essence for this project. The expected timeline for this project is as follows:

Bid Opening: Wednesday, August 19, 2026

Anticipated Contract Approval: Within 120 Days of Bid Opening Date.

Pre-construction Conference and Notice-to-Proceed: Two weeks after the award of the contract.

Substantial Completion: 90 days

Liquidated Damages Substantial Completion: $250

Final Completion: 21 days

Liquidated Damages Final Completion: $150

The actual dates may vary; however, the contractor should expect that a pre-construction conference will be held approximately two weeks after the award of the contract and that a notice-to-proceed shall be issued at that time. Upon submittal vendor agrees to commence work as set forth in the Project

Schedule and if the contractor fails to complete the work in the specified time, the contractor agrees to pay the County liquidated damages as provided in the Project Schedule.

3.30. Plans for Construction

The successful Bidder will have access to construction plans and Specifications, exclusive of any referenced state or national standards or specifications.

4. Terms and Conditions

4.1. Non-Warranty of Specifications

Due care and diligence have been used in preparing these specifications, The County does not guarantee that the conditions described within the specifications are the conditions that will be found in the field when actual construction is commenced. The County shall not be responsible for any error or omission in these specifications, nor for the failure on the part of the bidders to determine the full extent of the request. It is the sole responsibility of the bidders to ensure that they have all information necessary for the submittal of bids.

4.2. Request for Clarification

The County reserves the right to request clarification of information submitted and to request additional information of one or more Bidder, either orally or in writing.

4.3. U.S. Department of Homeland Security E-Verify System

Pursuant to F.S. sec. 448.095, Contractor shall register with and use the U.S. Department of Homeland

Security’s E-Verify system to verify the work authorization status of all new employees of the Contractor during the term of the Agreement. Contractor shall require any subcontractors performing work or providing Services under this Agreement to register and use the U.S. Department of Homeland

Security’s E-Verify system to verify the work authorization status of all new employees of the subcontractor during the term of this Agreement, and otherwise comply with Florida law. The E-Verify system is located at https://www.uscis.gov/E-Verify. Failure to comply with this section is grounds for termination and the contractor (a) may not be awarded a contract with the County for at least 1 year after the date on which the contract was terminated and (b) is liable for any additional costs incurred by the County as a result of termination of this Agreement.

4.4. Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

4.5. Discriminatory Vendor List

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

https://www.uscis.gov/E-Verify

4.6. Vendor Eligibility

An entity or affiliate who has been placed on any of the list's below may not respond to solicitation.

Convicted Vendor List

Suspended Vendor List

Discriminatory Vendor List

Scrutinized List of Prohibited Companies

Federal Excluded Parties List

Lists are available at the following Department of Management Services site:

http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted

_suspended_discriminatory_complaints_vendor_lists

4.7. Workplace Violence

Employees of bidders (or responders for RFP's) are prohibited from committing any act of workplace violence. Violation may be grounds for termination. Workplace violence means the commission of any of the following acts by a bidder's employee.

Battery: intentional offensive touching or application of force or violence to another.

Stalking: willfully, maliciously and repeatedly following or harassing another person.

4.8. Governing Law

This agreement shall be governed in accordance with the laws of the State of Florida. Venue shall be in

Alachua County.

4.9. Laws, Permits and Compliance

Permit, Application, and License Fees:

The contracted firm shall obtain and pay for all necessary permits, permit application fees, licenses or any fees required.

Compliance:

The contractor shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated in the proposal. The contracted firm is presumed to be familiar with all state and local laws, ordinances, code rules and regulations that may in any way affect the work.

Ignorance on the part of the contracted firm will in no way relieve it of responsibility.

All corporations, LLCs, limited and general partnerships, LLPs and LLLPs wishing to do business within the

County must register with the Florida Department of State at the following web site:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists http://www.sunbiz.org/. This registration is renewed annually. Failure to register with the Florida

Department of State may result in the bid being determined as non-responsive.

The contractor must agree to abide by and conduct its programs and provide its services in compliance with the provisions of the Civil Rights Act of 1866, Civil Rights Act of 1871, Equal Pay Act of 1963, Civil

Rights Act of 1964, Age Discrimination and Employment Acts of 1967, Rehabilitation Act of 1973, 1990

Americans with Disabilities Act, 1991 Federal Civil Rights Act, 1992 Florida Civil Rights Act, and all other applicable ordinances, statutes, laws and amendments thereto.

4.10. Indemnification

The awarded Bidder agrees to protect, defend, indemnify, and hold the County and director and their officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or directly or indirectly relating to any and all claims, liens, demands, obligations, actions, proceedings or causes of action of every kind and character in connection with or arising directly or indirectly out of this Agreement and/or the performance hereof. Without limiting the generality of the foregoing, any and all such claims, etc., including but not limited to personal injury, death, damage to property (including destruction) defects in materials or workmanship, actual or alleged infringement of any patent, trademark, copyright (or application for any thereof) or of any other tangible or intangible personal or property right, or any actual or alleged violation of any applicable statutes, ordinance, administrative order, rule, or regulation or decree of any court, shall be included in the indemnity hereunder.