Kansas City Physical Security 589-22-465_Specifications Vol 1 319 Pages.pdf

Kansas City, Correct Deficiencies from Physical

Security Study Report

Healthcare System / Project Number 589-22-465

PROJECT MANUAL

BID DOCUMENTS

19 July 2024

Volume 1 of 2

Correct Deficiencies from Physical Security Study 12-01-22

Project No. 589-22-465

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 11-21

01 33 23 Shop Drawings, Product Data, and Samples 09-22

01 35 26 Safety Requirements 10-22

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 45 35 Special Inspections 06-21

01 57 19 Temporary Environmental Controls 01-21

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 01-21

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 01-21

03 30 53 (Short-Form) Cast-in-Place Concrete 01-21

DIVISION 04 – MASONRY

04 05 13 Masonry Mortaring 10-17

04 05 16 Masonry Grouting 01-21

04 20 00 Unit Masonry 08-17

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 08 - OPENINGS

08 71 00 Door Hardware 05-22

Correct Deficiencies from Physical Security Study 12-01-22

00 01 10-2

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 05 41 Underground Electrical Construction 11-22

26 09 23 Lighting Controls 11-22

26 56 00 Exterior Lighting 11-22

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18

28 05 13 Conductors and Cables for Electronic Safety and

Security

10-18

28 05 26 Grounding and Bonding for Electronic Safety and

Security

09-11

28 08 00 Commissioning of Electronic Safety and Security Systems 11-16

28 13 00 Physical Access Control System 10-11

28 23 00 Video Surveillance 09-11

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

32 31 40 High Security Fences and Gates 08-16

32 90 00 Planting 08-16

DIVISION 34 – TRANSPORTATION

34 71 13 Passive Vehicle Barriers 04-18

34 75 13.13 Active Vehicle Barriers 08-16

Correct Deficiencies from Physical Security Study 05-01-20

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

G001 Cover Sheet

G002 Architectural Abbreviations and Symbols

AS101 Site Plan

CIVIL

GC001 Civil Cover Sheet

GC002 Existing Conditions Plan

CD100 Civil Demolition Plan

CS100 Civil Site Plan

CG100 Erosion Control Plan

CG200 Civil Erosion Control Details

CG201 Civil Erosion Control Details

CG202 Civil Erosion Control Details

CG203 Civil Erosion Control Details

CG204 Civil Erosion Control Details

ARCHITECTURAL

A501 Exterior Details

ELECTRICAL

E000 Electrical Coversheet

ES101 Level 01 Site Plan - Electrical

E400 Electrical Details

E600 Electrical Schedules

TECHNOLOGY

TN000 Technology Coversheet

TN002 Level 01 Site Plan - Technology

TN026 Building 26 - Level 01 Floor Plan - Technology

TN400 Technology Details & Diagrams

TN600 Technology Schedules

- - - E N D - - -

Correct Deficiencies from Physical Security Study 11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials, equipment, management, supervision, tools, and all other necessary resources to construct the project as required by drawings and specifications. The contractor is responsible to perform a site survey and investigation to satisfy themselves as to the extent of the work. The place of work is located at Kansas City VA Medical Center, Missouri. The

Period of Performance will be 290 calendar days.

B. Visits to the site by Offerors shall be as specified in solicitation provision.

C. Offices of Nagel Architects + Engineers, as

Architect-Engineers, shall render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans

Affairs, the Contractor shall notify the COR in sufficient

01 00 00 -2 time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM 1, GENERAL CONSTRUCTION/ELECTRICAL/TECHNOLOGY: As provided in the contract documents, this project shall engage a Contractor to furnish all labor, tools, material, equipment, and supervision to Correct Physical Security

Deficiencies. Work includes general construction, alterations, grading, drainage, fence posts, pilasters, light & camera poles, signage & access control poles, necessary removal of existing structures and construction and certain other items. Electrical Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including lighting, controls, power. Technology Work includes all labor, material, equipment and supervision to perform the required technology construction work on this project including telecommunications, safety and security.

B. ALTERNATES:

ALTERNATE NO 1: Deduct 10% of fence and associated civil, electrical and technology work.

01 00 00 -3

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Specifications and Drawings shall be available electronically.

Drawings and contract documents shall be obtained from the website where the solicitation is posted. Additional copies shall be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that shall remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer

Representative (COR) so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer Representative

(COR). Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off

01 00 00 -4 the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

5. Contractors shall obtain ID badges in accordance with

Medical Center Memorandum (MCM) 05-04 Personnel

Suitability and Security Procedures. They shall also be subject to inspection of their personal effects when entering or leaving the project site.

a. Contractor shall complete Contract Security Services

Request (Form #1), listing all employees that shall be performing work under the contract. Contract Security

Verification Request Supplemental (Form #1b) shall be filled out and attached if Form #1 does not provide enough space. Once completed, this form shall be submitted to the VHA Service Center (VSC) Personnel

Security Office via password protected or encrypted email to VSCSecurity@va.gov

b. Step 2: (Upon notice of award, same time as Step 1)

Within five business days of Contractor receiving

Notice of Award, each contract employee listed on Form

#1 shall take the Contractor/Employee Fingerprinting request (Form #2) and two forms of ID to their nearest

VA facility to have their fingerprints submitted and the bottom portion of Form #2 completed by the fingerprinting official. Fingerprint appointments should be made through the COR or the local VA facility. Completed SAC forms shall be faxed or mailed directly to the VSC Personnel Security Office the same day the contractor employee is fingerprinted.

VHA Service Center (VSC)

01 00 00 -5

6100 Oak Tree Blvd #500

Independence, OH 44131

Fax: (216)447-8025

VSCSecurity@va.gov

Contractor shall inform the COR/CO when fingerprinting has been completed for each contract employee.

Step 3: (As soon as possible)

Each individual working on the contract or the contractor

POC shall complete the VHA Service Center PIV Sponsorship

(Form #3) for each employee, in its entirety, and return to

VSC Security Office as soon as possible, either via fax, encrypted email or password protected documents. Upon receipt of this form and final results of fingerprinting confirmation, the VHA Security Service Center shall send an email notification to the Contractor’s POC and the CO authorizing contract employees to proceed with obtaining their required non-PIV security badge. Upon receipt of this confirmation, notify COR so they shall schedule an appointment for PIV badging.

Only the individual whose name appears on the badge can pick up that badge from the badging office.

6. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

7. Contractor is solely responsible for keeping the job site secure at all times, even during working hours. The job site shall be secured in such a manner to prohibit

01 00 00 -6 patients, staff and unauthorized personnel from entering the work site.

C. Guards: (NOT USED)

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officer

Representative (COR) and Medical Center police of any locked storage area, office or storage trailer, and any other locks installed by permission of the COR at the project site, for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

See Section 08 71 00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who shall need it for the project. Return the information to the Contracting Officer upon request.

01 00 00 -7

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of

“sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access.

Access shall be restricted to picking up and dropping off materials and supplies.

2. Separate permits shall be issued for General Contractor and its employees for parking in designated areas only.

Contractor to coordinate with VA Contracting Office

Representative (COR).

01 00 00 -8

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer

Representative (COR). The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities shall be erected by the Contractor only with the approval of the Contracting Officer Representative

(COR) and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

01 00 00 -9

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of

Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications

01 00 00 -10 systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

I. Phasing:

1. The Medical Center shall maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service shall be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the

COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such phasing dates to ensure accomplishment of

01 00 00 -11 this work in successive phases mutually agreeable to COR and Contractor, as follows:

Phase I:

Phase II:

J. Parking areas near Elmwood Rd fence might need to be vacated by Government in accordance with above phasing beginning immediately after date of receipt of Notice to

Proceed and turned over to Contractor. Contractor to coordinate with COR.

K. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center

Director’s prior knowledge and written approval. Refer to

01 00 00 -12 specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK

RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor shall be advised (in writing) of approval of request, or of which other date and/or time such interruption shall cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service shall be interrupted on approval of COR. Such approval shall be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those

01 00 00 -13 which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

Remove all unused hangers and supports.

M. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane shall be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances shall be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of

VA Supply Service, of areas in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer.

1. Existing condition of affected areas.

01 00 00 -14

2. Existence and conditions of items such fence posts, pilasters, light & camera poles, signage & access control poles, required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas where alterations occur and which have been agreed upon by Contractor and

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING

SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-

4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas involved. They shall furnish a report on conditions then existing, compared with conditions noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

01 00 00 -15

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are identified by attached tags or noted on drawings or in specifications as items to be stored.

Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the

Contractor and be removed by Contractor from Medical

Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government.

When rooms and spaces are vacated by the Department of

Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused shall be removed by the

Government in advance of work to avoid interfering with

Contractor's operation.

4. PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl

(PCB) transformers and capacitors. The transformers and

01 00 00 -16 capacitors shall be taken out of service and handled in accordance with the procedures of the Environmental

Protection Agency (EPA) and the Department of

Transportation (DOT) as outlined in Code of Federal

Regulation (CFR), Titled 40 and 49 respectively. The

EPA's Toxic Substance Control Act (TSCA) Compliance

Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform Hazardous Waste

Manifest (EPA Form 8700-22), along with the Uniform

Hazardous Waste Manifest Continuation Sheet (EPA Form

8700-22A) shall be returned to the Contracting Officer who shall annotate the contract file and transmit the

Manifest to the Medical Center's Chief and the COR.

a) Copies of the following listed CFR titles shall be obtained from the Government Printing Office:

40 CFR 261.....Identification and Listing of Hazardous

Waste

40 CFR 262.....Standards Applicable to Generators of

Hazardous Waste

40 CFR 263.....Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761.....PCB Manufacturing, Processing, Distribution in Commerce, and use

Prohibitions

49 CFR 172.....Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173.....Shippers - General Requirements for

Shipments and Packaging

49 CRR 173.....Subpart A General

01 00 00 -17

49 CFR 173.....Subpart B Preparation of Hazardous

Material for Transportation

49 CFR 173.....Subpart J Other Regulated Material;

Definitions and Preparation

TSCA...........Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting

Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to

01 00 00 -18 repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL

CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage

Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and

Responsibilities," which is included in General Conditions.

A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the

(appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the

Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

01 00 00 -19

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by

Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including

01 00 00 -20 telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown shall be covered by adjustment to contract time and price in accordance with contract.

1.11 PHYSICAL DATA – SOIL CONDITIONS

A. Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1. The indications of physical conditions on the drawings and in the specifications are the result of site investigations.

B. Subsurface conditions have been developed by core borings and test pits. Logs of subsurface exploration are shown diagrammatically on drawings.

C. A soil report shall need to be provided by the Contractor and be made available for inspection by the COR.

D. Bidders are expected to examine site of work and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to

Department of Veterans Affairs, bidders shall be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES

A. A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the

Contractor shall perform services specified herein and in other specification sections. The Contractor shall certify

01 00 00 -21 that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract.

1.13 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting

Officer Representative. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer

Representative until authorized to remove them. If such marks are destroyed by the Contractor or through

Contractor's negligence before their removal is authorized, the Contracting Officer Representative may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

B. Establish and plainly mark center lines for each fence and corner of pilasters and posts, and such other lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for fences and gatesare in accordance with lines and elevations shown on contract drawings.

01 00 00 -22

C. Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of footings, pilasters, and major utilities.:

1. Such additional survey control points or system of points thus established shall be checked and certified by a registered land surveyor or registered civil engineer.

Furnish such certification to the COR before any work

(such as footings, pilasters, utilities and other major controlling features) is placed.

D. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

E. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of Article "Professional Surveying

Services".

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which shall be kept current during construction of the project, to include all contract changes, modifications and clarifications.

01 00 00 -23

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to Warranty of

Construction in accordance with contract at least 30 days before the planned pre-warranty conference, submit four sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan shall be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase shall be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period shall begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month

01 00 00 -24 warranty inspection shall be conducted, measured from time of acceptance, by the Contractor and the Contracting

Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the

Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of

Warranty for extended warranty items.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

01 00 00 -25

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment

Bonds shall remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer shall have the work performed by others, and after completion of the work, shall charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the

Government at the contractor’s expenses, the Contracting

Officer shall have the right to recoup expenses from the bonding company.

01 00 00 -26

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification shall follow oral instructions. Failure to respond shall be cause for the Contracting Officer to proceed against the

Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the

Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty shall be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract shall be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

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E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the

“Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government shall perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a)Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

b)Code 2-Electrical

Power failure (no power to a room or part of building).

01 00 00 -28 c)Code 3-Electrical

Exterior lights not operational.

d)Code 1-Gas

Leaks and pipeline breaks.

e)Code 1-Heat

Power failure affecting heat.

f)Code 2-Water (Exterior)

No water to facility.

g)Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating.

Also submit tworecord copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

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Warranty Tags

Address

Telephone number

Warranty response time priority code

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.17 RESIDENT ENGINEER'S FIELD OFFICE (NOT USED)

A.

1.18 TEMPORARY USE OF ELECTRICAL EQUIPMENT

A. Use of new installed electrical equipment to provide light and power shall be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by

COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR shall withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit

01 00 00 -30 breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the

Government.

C. This paragraph shall not reduce the requirements of the electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.19 TEMPORARY USE OF EXISTING ELEVATORS (NOT USED)

between the

1.20 TEMPORARY USE OF NEW ELEVATORS (NOT USED)

1.21 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when

01 00 00 -31 approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1. *Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to

Contractor by Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

Manager concerning practical use of meters.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated

01 00 00 -32 paraphernalia and repair restore the infrastructure as required.

only. Omit inappropriate sub-paragraphs.

C. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices and electrical welding devices. Electricity for all other uses is available at no cost to the Contractor.

D. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use…