Kane St Construction Phase Engineering Services RFP issued 8-10-26.pdf

REQUEST

FOR

PROPOSALS

CONSTRUCTION PHASE ENGINEERING SERVICES

AT THE KANE STREET SANITATION YARD

For

THE MAYOR AND CITY COUNCIL OF BALTIMORE, MARYLAND

BY

THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY

Issued: August 10, 2026

Table of Contents

PART I - PROPOSAL INFORMATION

1.1PURPOSE:

1.2CONTACT PERSON:

1.3PRE-PROPOSAL MEETING:

1.4WRITTEN QUESTIONS:

1.5AMENDMENT OR CANCELLATION OF THIS RFP:

1.6SUBMISSION REQUIREMENTS:

1.7DISCLOSURE:

1.8INCURRED EXPENSES:

1.9ACCEPTANCE OF TERMS AND CONDITIONS:

1.10PROCUREMENT REGULATIONS:

PART II - CONTRACT INFORMATION AND PROPOSED CONTRACT PROVISIONS 8

2.1PARTIES TO THE CONTRACT:

2.2CONTRACT TERM:

2.3COMPENSATION AND METHOD OF PAYMENT:

2.4 INSURANCE:

PART III – SCOPE, QUALIFICATIONS, SCHEDULE, AND PRICING

3.1SCOPE:

3.2 PROJECT ASSUMPTIONS ACCROSS ALL TASKS

3.3QUALIFICATIONS:

3.4PROJECT SCHEDULE:

3.5PRICE PROPOSAL:

PART IV - EVALUATION PROCEDURE

4.1EVALUATION COMMITTEE:

4.2DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE:

4.3EVALUATION CONSIDERATIONS:

PART V - ADA COMPLIANCE

5.1ALTERNATIVE FORMS:

Exhibit 1 PROPOSAL CHECKLIST and Reference Forms

Exhibit 2 Price Proposal Form

EXHIBIT 3

Draft Service Contract

EXHIBIT 4

DRAFT Construction Documents

REQUEST FOR PROPOSALS

AT THE KANE STREET SANITATION YARD FOR THE MAYOR AND CITY COUNCIL OF BALTIMORE,

MARYLAND

BY

THE NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY

The Northeast Maryland Waste Disposal Authority (Authority) is seeking a qualified firm with the technical expertise to provide all labor, tools, material, and skills necessary to perform construction phase engineering services at the Kane Street Sanitation Yard (Facility), owned and operated by the City of Baltimore, Department of Public Works, Bureau of Solid Waste. The successful Offeror will fulfill the role of Engineer during construction of renovations to include such tasks as providing clarification to the General Contractor on questions regarding the construction documents, submittal review, revision of construction documents, as necessary, attendance at progress meetings, as-built drawing review, and permit coordination.

The Authority was established in 1980 as a public corporation by Title 3, Subtitle 9 of the Natural Resources Article of the Maryland Code to assist its participating political subdivisions of Maryland and other public entities in providing adequate solid waste disposal facilities, including facilities for the generation of steam, electricity or fuels and recovery of materials that are derived from or are otherwise related to waste disposal. Participating jurisdictions (the “Members”) include Baltimore City and Anne Arundel, Baltimore, Carroll, Frederick, Harford, Howard, and Montgomery Counties. Maryland Environmental Service, an instrumentality of the State of Maryland, is an ex-officio member. The Authority acts as a coordinating agency for solid waste management projects. Additional information on the Authority is on our web page, www.nmwda.org.

Copies of the Request for Proposals are available from the Northeast Maryland Waste Disposal Authority at 410-333-2730, procurement@nmwda.org, or at the address below:

Northeast Maryland Waste Disposal Authority Tower II – Suite 402 100 South Charles Street Baltimore, MD 21201-2705

Proposals will be accepted until 4:00 PM Local Time on Friday September 11, 2026. All references to time in this RFP refer to Local Time.

Andrew Kays, Executive Director http://www.nmwda.org/ mailto:swright@nmwda.org

REQUEST FOR PROPOSALS

FOR

CONSTRUCTION PHASE ENGINEERING SERVICES

AT THE KANE STREET SANITATION YARD

FOR THE MAYOR AND CITY COUNCIL OF BALTIMORE, MARYLAND

Offerors are invited to submit proposals in conformance with the requirements described below:

PART I - PROPOSAL INFORMATION

1.1 PURPOSE:

The Northeast Maryland Waste Disposal Authority (the “Authority”) is seeking a qualified firm (the “Offeror”) with the technical expertise to provide all labor, tools, material, and skills necessary to perform construction phase engineering services at the Kane Street Sanitation Yard (the “Facility”), owned and operated by the City of Baltimore (the “City”), Department of Public Works, Bureau of Solid Waste. The Offeror will support the City and Authority in the engineering role during construction. Services include but are not limited to providing clarification to the General Contractor on questions regarding the construction documents, submittal review, revision of construction documents, as necessary, attendance at progress meetings, as-built drawing review, and permit coordination.

1.2 CONTACT PERSON:

Any communication regarding this RFP must be made to the attention of “CITY OF

BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING

SERVICES” in writing, and directed to procurement@nmwda.org or Northeast Maryland Waste Disposal Authority, 100 South Charles Street, Tower II – Suite 402, Baltimore, MD 21201. Prior to award of this contract, Offerors should not initiate any communications related to this RFP with Authority staff, or with employees or local elected officials of any Member Jurisdiction. Any communications other than to procurement@nmwda.org may result in the disqualification of an Offeror’s proposal.

mailto:procurement@nmwda.org

1.3 PRE-PROPOSAL MEETING:

A pre-proposal meeting will be held on Tuesday, August 18, 2026 at 3:00 PM. The pre-proposal meeting will take place at the Kane Street Sanitation Yard located at 111 Kane Street, Baltimore, MD 21224. Participants are encouraged to attend the pre-proposal conference, but not required to attend in order to respond to this RFP. Potential attendees must RSVP to procurement@nmwda.org no later than 4:00 PM, on Monday, August 17, 2026. Offerors may conduct a visual survey of the site but are not permitted to undertake invasive investigations during the proposal process.

1.4 WRITTEN QUESTIONS:

Prospective Offerors may submit written questions concerning this RFP to the attention of

“CITY OF BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING

SERVICES,” to procurement@nmwda.org. The Authority will endeavor to respond, in writing, to requests for information submitted in writing by 4:00 PM on Friday, August 21, 2026;

however, the Authority makes no assurance that written responses will be tendered if, in the opinion of the Authority, such information is evident in the RFP or goes beyond the intended scope of this solicitation. Any written responses to questions made shall be emailed to all prospective Offerors who requested a copy of this RFP and posted on the Authority’s website at www.nmwda.org.

1.5 AMENDMENT OR CANCELLATION OF THIS RFP:

If this RFP requires amendment, written notice of the amendment will be given by means of an addendum to all prospective Offerors who requested a copy of this RFP or who submitted the Offeror’s Contact Information Form. Such information also will be posted on the Authority’s website at www.nmwda.org. Receipt of addenda must be acknowledged in writing by prospective Offerors to the Authority. Acknowledgment by e-mail is permitted. Copies of the acknowledgments are to be included in the proposal. The Authority reserves the right to modify, amend or cancel this RFP if the Authority determines, in its sole discretion, that it is in the best interest of the Authority to do so.

1.6 SUBMISSION REQUIREMENTS:

An experienced engineering firm will be engaged to complete the required effort. Firms receiving this Request for Proposal (RFP) are expected to provide a proposal responsive to the Scope of Services. Technical and Cost Proposals shall be submitted separately to procurement@nmwda.org, with the subject lines “CITY OF BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING SERVICES: Technical Proposal” and

“CITY OF BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING

SERVICES: Cost Proposal” and are due no later than 4:00 PM on Friday, September 11, 2026.

mailto:procurement@nmwda.org https://www.nmwda.org/

No hardcopies are required. Submissions are to be sent to the Authority procurement email address at procurement@nmwda.org.

The technical proposal must include a statement of the firm’s qualifications, three to five projects of a similar nature completed within the last five years, and résumés of staff that will be assigned to this project. Current contact information for these reference projects must be included. A matrix of the project team and their participation in the reference projects must be included as a separate page. The technical proposal must also include a detailed scope of work, corresponding to the tasks within the scope, describing the proposed approach to the completion of this project.

Cost proposals shall be broken down by task indicating the number of hours and expenses proposed for each task (Task). The cost proposals are to be presented as a PDF and in an unlocked current version of MS Excel. The Excel file must show the build-up of the per Task pricing. This will be a time and materials contract with a not to exceed price for the work.

Lump Sum proposals (for the totality of the project) will not be accepted; however, sub-contractor efforts, such as survey work may be lump sum).

Proposals will be a maximum of 20 pages in length, for Sections 1 through 7 as described below.

Sections 8 and 9 will not count toward the page limit requirements. Refer to the Table below for maximum page limits per Section. Proposals shall be organized in the following manner:

Section 1 – Transmittal Letter/Cover Letter.

Section 2 – Organization Chart showing key individuals and area(s) of experience for municipal projects, including a listing of Maryland licensed Professional Engineers.

Section 3 – Description of Key Projects, highlighting experience in Maryland and Baltimore City on design and construction of government office and solid waste operational facilities.

Section 4 – Résumés and Current Position of Key Individuals (to include key subcontractors if the Offeror shall use said subcontractor to meet one or more of the tasks). Resumes shall be one (1) page per key individual. This should include a matrix wherein the project team experience in the reference projects is presented. Experience from previous firms may be noted.

Section 5 – References (to include key subcontractors if the Offeror shall use said subcontractor to meet one or more of the tasks).

Section 6 – Work Plan and Project Schedule. The schedule for the deliverables must be in the overall Project Schedule as well as presented as a separate file.

Section 7 – Price Proposal.

Section 8 – Statements/Documents of Compliance. Non-Segregated Facilities, Drug Free Workplace Policy, current Maryland State Department of Assessments and Taxation (“MDSDAT”) Certificates for all firms in the proposals or statement agreeing to provide the required Statements and Certificates prior to executing the Contract.

Section 9 – Comments on the draft form of Contract.

Section Description Max Page Limit (double-sided)

Section 1 – Transmittal Letter/Cover Letter 1 Section 2 – Organization Chart 1 Section 3 – Description of Key Projects 5 Section 4 – Résumés and Current Position of Key Individuals 5 Section 5 – References 1 Section 6 – Work Plan and Project Schedule 5 Section 7 – Price Proposal 2

Total Pages 20

Section 8 – Statements/Documents of Compliance N/A Section 9 – Comments on the Project Scope N/A

If the Offeror’s proposal is longer than 20 pages for Sections 1 through 7, it will be considered non-responsive.

1.7 DISCLOSURE:

Offerors should identify those portions of their proposals that they consider to be confidential, proprietary commercial information, or trade secrets, and provide justification why such materials, upon request, should not be disclosed by the Authority under the Maryland Public Information Act, Title 4 under the General Provisions Article of the Maryland Code. Offerors are advised that, upon request for this information from a third party, the Authority is required to determine independently whether the information can be withheld under the law. If the Authority determines that materials marked as confidential must be disclosed under the law, the Authority will notify the Offeror in advance of releasing the information to permit the Offeror to take independent action to protect the information. Offerors agree that the Authority has no liability for release of information it determines in good faith must be disclosed under the law.

1.8 INCURRED EXPENSES:

The Authority is not responsible for any expenses that Offerors may incur in preparing and submitting proposals.

1.9 ACCEPTANCE OF TERMS AND CONDITIONS:

By submitting a proposal in response to this RFP, the Offeror accepts all the terms and conditions set forth in this RFP (including the draft contract in substantially the form thereof (see Exhibit 3), unless otherwise noted and agreed to during the open question period.

Furthermore, by submitting a proposal in response to this RFP, the Offeror accepts and acknowledges that the Authority is performing this project in conjunction with Baltimore City and its designated staff and agents will be an integral project partner and deliverable reviewer on all project-related activities.

1.10 PROCUREMENT REGULATIONS:

Any contract entered into as a result hereof, is not subject to the provisions of the State Finance and Procurement Article, but is governed by Section 3-921 of the Natural Resources Article of the Annotated Code of Maryland and COMAR 14.13.01.01 et seq.

1.11 Equal Employment Opportunity:

Offerors shall comply with all applicable federal, state and local laws and regulations pertaining to equal employment opportunity. The Offeror is responsible for determining the applicability of these provisions and extent of compliance.

PART II - CONTRACT INFORMATION AND PROPOSED CONTRACT PROVISIONS

2.1 PARTIES TO THE CONTRACT:

The Authority and the Offeror shall enter into the Service Contract. The City is an explicit third-party beneficiary of the RFP and the resulting Service Contract. The draft Service Contract is attached hereto as Exhibit 3.

2.2 CONTRACT TERM:

The term for this effort will commence on the Effective Date and shall extend for 24 months and will be set forth in the resulting Service Contract.

2.3 COMPENSATION AND METHOD OF PAYMENT:

The Offeror is expected to submit monthly invoices, including a description of work performed relating to the period of the invoice pursuant to the terms of the Service Contract (see attached draft of Service Contract at Exhibit 3).

2.4 INSURANCE:

The Offeror must have or be willing to obtain insurance with the minimum terms shown in the draft Service Contract. If the Offeror does not currently have the minimum insurance required, the Offeror must be willing, at its own cost, to obtain such insurance and provide the necessary certificates of insurance prior to the signing of the Contract.

PART III – SCOPE, QUALIFICATIONS, SCHEDULE, AND PRICING

3.1 SCOPE:

Offerors must provide a Scope of Work which includes all of the following scope components for the role of Engineer described below. The Scope of Work must be of sufficient detail to allow the City to understand the approach planned by the Offeror. The Offeror may include additional activities as necessary to comprehensively meet the objectives of this project.

The renovation project (the “Project”) includes the replacement or repair of the following elements of the Facility: temporary office and worker facilities, parking areas, landscaping/drainage, offices, locker rooms/lavatory, plumbing, storage, fire suppression, security, heating, ventilation, and air conditioning (HVAC), roofing and building envelope, electric and power supply, and concrete flooring. The Engineer role is a part of following team of agencies and professional firms:

• General Contractor – Performs the work of construction of the Facility renovations as detailed in the construction documents

• Engineer – performs the scope of work detailed in Tasks #1 through #6 below.

• Construction Manager / Inspector (CM/I)– a firm hired by the City or Authority under a separate procurement to perform daily inspection, supervise or perform materials testing to ensure compliance with construction documents, organize and document progress meetings, manage all project communication, document progress and completion of construction tasks, review red-line drawings, and manage preparation of all record drawings.

• City of Baltimore, Department of Public Works – Owner and Operator of the Facility

• Authority – Partner with the City to provide project management and procurement services to support implementation of the Project.

Task 1 – Background Preparation and Bid Support

1. The Engineer is responsible for performing a thorough review and to have complete understanding of the construction documents consisting of the construction drawings, technical specifications, and special provisions. See Exhibit 4 for a draft version of these documents. A final version will be provided to the successful offeror.

2. The Engineer is responsible for having a working knowledge of relevant regulatory, testing, and permit conditions affecting the planned construction activity.

3. Review Construction Bids and provide comparative analysis of Bids and Engineer’s Estimate of Construction Cost (provided only to the successful Offeror)

4. Prepare Recommendation to Award Letter

Task 2 - Meetings

1. The Engineer shall participate in the construction kick-off meeting, monthly progress meetings, punch-list inspections, and final inspections. The Engineer shall offer insight, clarification, and direction related to construction drawings and specifications, as needed.

The duration of the construction project is estimated to be 12 months.

Task 3 – Submittals

1. The Engineer shall review all General Contractor Submittals for conformance with Construction Documents. The Engineer shall reply to General Contractor Submittals with standard forms indicating acceptance, acceptance with comments, revise and resubmit, and rejection. The Engineer shall maintain and share the submittal log, indicating the status of all General Contractor Submittals.

Task 4 – Requests for Information

2. The Engineer shall respond to written Requests for Information (“RFI” or “RFI’s”) provided by the General Contractor, the Construction Manager/Inspector, the City, or the Authority. Responses to RFI’s shall allow the construction to proceed according to the intent of the Construction Documents, and be consistent with project documents and permits, relevant industry standards, and applicable laws and regulations.

Task 5 - Design Changes

1. The Engineer shall review changed or unforeseen site conditions upon notification from the General Contractor, City, Construction Manager/Inspector (CM/I), or Authority.

2. The Engineer shall review and comment on change order requests submitted by the

Contractor upon request from the City, or Authority.

3. The Engineer shall produce design revisions, clarifications, or supplementation as needed in order for the Contractor to proceed with construction activity in the event of changed or unforeseen site conditions.

4. Any changes to the construction documents that affect permit conditions the Engineer shall communicate and coordinate with the permit authority for all construction permits related to the Construction activity.

5. For any design changes that potentially impact the cost of construction, the Engineer shall prepare a budget estimate of the proposed change, and review and provide comment on the General Contractor’s change order request.

Task 6 – Record Drawings

1. The Engineer shall perform regular reviews of red-line as-built drawings that is maintained by the General Contractor and reviewed by the CM/I firm.

2. The Engineer shall use the as-built drawing set to prepare Record Drawings of the completed construction work.

3.2 PROJECT ASSUMPTIONS ACCROSS ALL TASKS

1. The Offeror shall prepare all project documents and perform all project work in accordance with all applicable federal, state, and local laws and regulations, general industry standards, and any Quality Assurance Plans for the project.

2. The Offeror is responsible for coordinating the work between tasks to ensure complete and accurate submissions to the Authority and other affiliated parties related to the project work.

3. The Offeror shall maintain the responsibility to verify existing records and existing on-site field conditions.

4. The Offeror shall coordinate with the Authority and the City regarding site access, planned work activities, and potential coordination with on-site operations and contractors, etc.

prior to performing any on-site work.

5. The Offeror shall maintain the responsibility to verify existing records and existing on-site field conditions before submitting a proposal. Failure to identify discrepancies between the scope of work and existing site conditions, and bring any such discrepancies to the Authority’s attention, constitutes acceptance of those conditions.

6. The Offeror shall incorporate up to two (2) rounds of comments from the Authority/City on each draft document.

3.3 QUALIFICATIONS:

The Offeror must show it is qualified to assist the Authority for this scope of work, as well as meeting certain financial/liability qualifications. The technical proposal must include a statement of the firm’s qualifications, three to five projects of a similar nature completed within the last five years, and resumes of staff that will be assigned to this project, including professional engineer licensure information. The Offeror’s team should include at least one Professional Engineer, Architect, and Landscape Architect, licensed in the State of Maryland. Current contact information for these reference projects must be included. A matrix of the project team and their participation on the reference projects must be included as a separate page. The technical proposal must also include a detailed scope of work, corresponding to the tasks within the scope, describing the proposed approach to the completion of this project. Preference may be given to experience gained in the geographical region and with jurisdictions and programs similar to the City of Baltimore, Maryland.

The proposal must include a current Maryland State Department of Assessment and Taxation (SDAT) certificate of Good Standing for the Offeror and all proposed sub-contractors. The proposal must also include a letter from a qualified insurer stating that they are willing to provide the required insurance listed in the draft Service Contract.

3.4 PROJECT SCHEDULE:

The Offeror must include a Project Schedule. The Project Schedule shall be prepared and distributed in Microsoft Project and PDF. A general outline of preliminary project activities and timeframes is provided below.

Issuance of RFP August 10, 2026 Pre-Proposal Meeting August 18, 2026 Offeror Written Questions due August 21, 2026 Offeror Proposals due September 11, 2026 Proposal Evaluation/Negotiation/Award September 2026 Kick-off Meeting ESTIMATED October 2026

3.5 PRICE PROPOSAL:

The Offeror must include a Price Proposal that shows the hourly rates including any multiplier for all individuals that would be working on this effort. The Offeror must include a schedule of standard expense costs such as photocopying and mileage charges.

The Offeror shall complete the Price Proposal General Rate Sheet and the Price Proposal Summary for all tasks:

• Task 1 – Background Preparation

• Task 2 - Meetings

• Task 3 – Submittals

• Task 4 – Requests for Information

• Task 5 – Design Changes

• Task 6 – Record Drawings

The rates provided must be equal to or less than any contract rates that are provided under contract with any of the other Authority Member Jurisdictions and the Maryland Environmental Service. Cost proposals shall be broken down by task indicating the number of hours and expenses proposed for each task (Task). The cost proposals are to be presented as a PDF and in an unlocked current version of MS Excel. The Excel file must show the build-up of the per Task pricing. This will be a time and materials contract with a not to exceed price for the work. Lump Sum proposals (for the totality of the project) will not be accepted; however, sub-contractor efforts, may be lump sum. For clarity, charges for subcontractors performing engineering services cannot be marked up.

The proposals shall include the use of qualified MBE/WBE and local firms for the performance of the work to the greatest extent possible.

The price proposal (“General Rate Sheet,” and “Summary Sheet”) shall be formatted as shown in Exhibit 2. Prices proposed under this RFP will be irrevocable for a period of 90 days from the proposal closing date, or, if modified during negotiations pursuant to Section 4.2, for a period of 60 days from the date such modified rates are proposed by the Offeror.

ALL PROPOSALS MUST BE TIME AND MATERIAL. NO LUMP SUM PROPOSALS WILL BE

ACCEPTED.

PART IV - EVALUATION PROCEDURE

4.1 EVALUATION COMMITTEE:

The Executive Director will appoint an evaluation committee (the “Evaluation Committee”) to be composed of Authority and City staff. The Evaluation Committee will evaluate the proposals received in accordance with the criteria set forth in the RFP and make a recommendation for award to the Executive Director.

4.2 DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE:

The Authority reserves and assigns to the Executive Director the right to determine which of the Offerors have met the qualifications of this RFP. The Executive Director shall have the sole right to determine whether any deviation from the requirements of this RFP is substantive in nature, and the Executive Director may reject proposals that are not reasonably susceptible of being selected for contract award. In addition, the Executive Director may reject in whole or in part any and all proposals, may waive minor irregularities in proposals, may allow an Offeror to correct minor irregularities, and may negotiate with responsible Offerors in any manner deemed necessary to serve the best interests of the Authority.

4.3 EVALUATION CONSIDERATIONS:

Representatives from the City and the Authority will evaluate the technical and price proposals and make a recommendation of award based on compliance with the requirements and information requested in this RFP as well as the following factors:

1) Qualifications and Experience of the Contractor, including the qualifications and experience of the individuals proposed to work on the Authority contract, including subcontractors.

2) Work Plan and Project Schedule, including, but not limited to, the Contractor’s approach to project management and staff integration, performance of the project work with respect to all Tasks, identification and verification of permitting and regulatory requirements, quality assurance and quality control of the project work, and the duration of the project schedule.

3) Contractor’s Price Proposal (Preference will be given to firms who have proposed key individuals that are local because of resulting lower travel costs); AND

4) References.

Based upon the proposals evaluated by the Evaluation Committee, the Authority will select the proposal(s) that is deemed to be the most responsive and the best overall value for the Authority and the City based on the Contractor’s technical qualifications and proposed pricing.

Technical qualifications are more important in the evaluation process than the proposed price.

PART V - ADA COMPLIANCE

5.1 ALTERNATIVE FORMS:

Alternative forms of this RFP will be provided upon request.

Exhibit 1

PROPOSAL CHECKLIST AND REFERENCE FORMS

Proposal Checklist

This list is to assist the Offeror. The list does not relieve the Offeror from reading the RFP carefully and determining what must be submitted with its Proposal. Offeror is advised to check off each item when completed to avoid overlooking any.

Cover letter including acknowledgement of any Addenda Submit Offeror’s Contact Information Form Obtain letter of insurability from a qualified insurance agency Provide Minimum Three References using the Form provided Provide Licenses, SDAT Statements, Certificates Provide Technical Proposal including Workplan and Schedule Provide Price Proposal

Signature of Proposer: ___________________________________________

Printed Name and Title: __________________________________________

NORTHEAST MARYLAND WASTE DISPOSAL AUTHORITY - SERVICES

REQUEST FOR QUALIFICATIONS

REPRESENTATIVE PROJECT INFORMATION AND REFERENCE FORM

PART A: PROJECT INFORMATION FORM - TO BE FILLED OUT BY OFFEROR/CONTRACTOR

To: is applying for

(NAME OF REFERENCE) (NAME OF OFFEROR/CONTRACTOR

qualification with the Northeast Maryland Waste Disposal Authority in order to propose on contracting services for a comprehensive occupational safety and health assessment at a solid waste facility. We have chosen you as a reference based on our work on the project identified below.

Please complete Part B, Reference of this Form and return both pages to CITY OF BALTIMORE KANE STREET SANITATION YARD CONSTRUCTION PHASE ENGINEERING SERVICES RFP, Northeast Maryland Waste Disposal Authority, by email to procurement@nmwda.org by _____________________ (Offeror to insert due date).

Thank you for your assistance.

(SIGNATURE) (DATE) (FIRM/COMPANY)

(PRINTED NAME) (ADDRESS)

(TITLE)

PROJECT INFORMATION REPRESENTATIVE PROJECT ID #:

Project Title: Bid/Initial Cost: $ Project Location: Owner Initiated Changes: $ Date Completed: Non-Owner Initiated Changes: $ Project Description: Final Cost: $ Amount of Work Completed by Prime

Contractor & Major Subcontractors List Actual $ OR % of Total

Project Cost

Prime Contractor: $ % Sub-Contractors:

1 $ % 2 $ % 3 $ % 4 $ % 5 $ %

Exhibit 2

PRICE PROPOSAL FORM

To be in a separate transmittal from the technical qualifications

PART B: TO BE FILLED OUT BY REFERENCE

Is the project information on Page 1 correct?

What was your role in the project?

Circle the appropriate ratings for each listed factor:

Poor Below Average Average Above Average Excellent

PROJECT EXECUTION

Scheduling and Coordination of Work 1 2 3 4 5 Scheduling and Coordination of Subcontractors

1 2 3 4 5

Responsiveness to Changing Conditions 1 2 3 4 5 Time to Complete Project 1 2 3 4 5 Project Closeout 1 2 3 4 5

Professionalism/Courtesy 1 2 3 4 5

QUALITY

Ability to Perform 1 2 3 4 5 Accuracy and Quality of Documentation 1 2 3 4 5 Overall Quality of Work 1 2 3 4 5 Quality of Subcontractors 1 2 3 4 5 TOTAL RATING (sum of points above):

Note: A perfect score on this evaluation is 50 points. Below 25 is unacceptable.

Would you recommend the Contractor to other entities to perform similar work?

YES NO

GENERAL COMMENTS (Your comments are greatly appreciated):

Based on my knowledge of the aforementioned firm, I have evaluated their performance for the referenced construction project and rated them in comparison to other contractors performing similar work. I have included in the General Comments section additional information regarding this firm, which may be of assistance in evaluating the quality of their work. It is my understanding that all the above information supplied here shall be considered STRICTLY CONFIDENTIAL.

(SIGNATURE) (FIRM)

(PRINTED NAME) (STREET ADDRESS)

(PHONE NUMBER) (CITY, STATE, AND ZIP CODE)

PRICE PROPOSAL – GENERAL RATE SHEET

Position/Title Billing Rate

1st Year Task 1 Hours

Task 2 Hours

Task 3 Hours

Task 4 Hours

Total Hours

Total Cost

Project Principal/Officer/Director Project Manager Senior Professional/Engineer/Scientist Project Professional/Engineer/Scientist Staff Professional/Engineer/Scientist Senior Planner Project Planner Senior Technician Staff Technician Field Technician Support/Clerical Services

Expenses Markup on Expenses (as %)^ Not allowed Not allowed

Not allowed

Not allowed

Not allowed

Not allowed

Markup on Consulting Subcontractors (as %)

Not allowed

Not allowed

Not allowed

Not allowed

Not allowed

Not allowed

Markup on Construction Subcontractors (as %)*

Per Proposal

Per Proposal

Per Proposal

Per Proposal

Per Proposal

Per Proposal

*List for Construction Related Tasks

Other Expenses (please list)

PRICE PROPOSAL – SUMMARY SHEET

ID Task Description Total Hours Total Price

Task 1 Background Preparation and Bid Support $

Task 2 Meetings $

Task 3 Submittals $

Task 4 Requests for Information $

Task 5 Design Changes $

Task 6 Record Drawings $

Project Totals

EXHIBIT 3

DRAFT SERVICE CONTRACT

SERVICE CONTRACT

AT THE

KANE STREET SANITATION YARD

On behalf of, BALTIMORE CITY, MARYLAND i

TABLE OF CONTENTS

Article I. DEFINITIONS

Article II. SCOPE OF WORK AND RESPONSIBILITIES

Section 2.01 Contract

Section 2.02 Scope of Work

Section 2.03 Responsibilities of the Contractor

Article III. TERM, NOTICE TO PROCEED

Section 3.01 Effective Date

Section 3.02 Term

Section 3.03 Notice to Proceed Conditions

Article IV. SITE LOCATION

Section 4.01 Site

Section 4.02 Coordination with Work at Site

Section 4.03 Site Access

Article V. RESERVED

Article VI. SPECIFICATIONS AND TECHNICAL REQUIREMENTS

Section 6.01 Standard of Workmanship

Section 6.02 Warranty of Inspection and Acceptance of Site

Section 6.03 Work Specifications

Article VII. Work investigations

Section 7.01 Coordination of Work

Section 7.02 Authority Project Manager

Section 7.03 Reserved

Section 7.04 Risk of Loss

Section 7.05 Storage of Materials

Section 7.06 Schedule

Section 7.07 Time and Material Contract with a Not to Exceed

Article VIII. COMPENSATION

Section 8.01 Payment for Work

Section 8.02 Invoicing

Section 8.03 Offset ii

Section 8.04 Payment Is No Waiver of Rights

Article IX. CHANGES TO WORK

Section 9.01 Changes

Section 9.02 Suspension of Work

Section 9.03 Authority to make Changes in Work

Article X. GENERAL PROVISIONS

Section 10.01 Authority Representative

Section 10.02 Effect of Authority Approvals

Section 10.03 Insurance Requirements

Section 10.04 Notice/contact information

Section 10.05 Indemnification

Section 10.06 Change in Law

Section 10.07 Uncontrollable Circumstances

Section 10.08 Events of Default

Section 10.09 Termination for Default

Section 10.10 Termination for Convenience

Section 10.11 Dispute Resolution Procedures, Governing Law, and Venue

Section 10.12 Governing Law

Section 10.13 Records Retention and Access

Section 10.14 Subcontracting

Section 10.15 RESERVED

Section 10.16 Assignment

Section 10.17 Representations and Warranties

Section 10.18 Compliance with Election Law Requirement

Section 10.19 Compliance with Applicable Law

Section 10.20 Relationship of Parties

Section 10.21 Amendment of Contract

Section 10.22 Severability of provisions

Section 10.23 Headings

Section 10.24 Entire Contract

Section 10.25 Counterparts

Section 10.26 Intellectual Property iii

Section 10.27 Reserved

Section 10.28 Limitation on Authority Obligations

APPENDIX 1 DEFINITIONS

APPENDIX 2 TERMS OF PAYMENT

APPENDIX 3 PAYMENT REQUEST

APPENDIX 6 PAYMENT AND WORK PROGRESS

APPENDIX 7 REQUIRED INSURANCE

SERVICE CONTRACT

FOR THE

AT THE

KANE STREET SANITATION YARD

On behalf of, BALTIMORE CITY, MARYLAND

This Service Contract, dated as of October ____, 2026, for the Construction Phase Engineering Services for Renovation of the Kane Street Sanitation Yard (“Contract”) is made by and between the Northeast Maryland Waste Disposal Authority, an instrumentality of the State of Maryland (“Authority”) and organized and existing under the laws of the State of Maryland and authorized to do business in the State of Maryland (“Contractor”).

RECITALS

1. At the request of Baltimore City, Maryland, (the “City”), the Authority issued a Request for Proposals for the Construction Phase Engineering Services at the Kane Street Sanitation Yard, located at 111 Kane Street Baltimore, MD 21224.

2. The scope of work includes engineering services to support the construction of renovations at the Kane Street Sanitation Yard.

3. The Contractor will use industry standards to complete the engineering services at the Sanitation Yard renovation. This work will include submittal review and response, request for information review and response, design revisions, progress meeting participation, as-built review, and other services listed in the scope of work.

4. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained herein and other good and valuable consideration, receipt of which is hereby acknowledged, the parties to this Service Contract agree as follows:

ARTICLE I.

DEFINITIONS

Unless defined within the text, all capitalized terms have the meaning found in Appendix 1 attached hereto.

ARTICLE II.

SCOPE OF WORK AND RESPONSIBILITIES

Section 2.01 Contract

(a) The documents that comprise this Contract (“Contract”), in order of precedence, are:

(i) Contract, including the Appendices and Exhibits;

(ii) Request for Proposals dated August 10, 2026 (“RFP”) and Addenda published on the following dates:

(iii) Contractor’s Proposal dated September __, 2026;

(iv) Contractor’s Best and Final Offer dated September __, 2026;

(v) Detailed plans, specifications and other materials approved by or on behalf of Authority during prosecution of the Work; provided, however, that in no event shall a conflict be deemed to exist if the provisions of the Appendices and Exhibits or materials approved by or on behalf of Authority during the prosecution of the Work are more specific or stringent or require more activity or Work than the terms of the main body of this Contract.

(b) Contractor represents that it has reviewed Appendices and Exhibits hereto, and such conflicts have been resolved to Contractor’s reasonable satisfaction prior to the execution of this Contract. In the event of a conflict (provided that the absence of a provision or clause shall not be construed as a conflict) in the provisions of this Contract, the priority of documents in Section 2.01(a) shall control the resolution of such conflict.

Section 2.02 Scope of Work

The Contractor will provide the engineering services for the construction of the Kane Street Sanitation Yard Renovation Project (KSSYRP). This work includes construction phase engineering services listed in the Tasks below.

Task 1 – Background Preparation

1. The Contractor is responsible to perform a thorough review and have complete understanding of the construction documents consisting of the construction drawings, technical specifications, and special provisions.

2. The Contractor is responsible for having a working knowledge of relevant regulatory, testing, and permit conditions affecting the planned construction activity.

3. Review Construction Bids and provide comparative analysis of Bids and Engineer’s Estimate of Construction Cost (provided only to the successful Offeror).

4. Prepare Recommendation to Award Letter.

Task 2 - Meetings

1. The Contractor shall participate in the construction kick-off meeting, monthly progress meetings, punch-list inspections, and final inspections. The Contractor shall offer insight, clarification, and direction related to construction drawings and specifications, as needed.

Task 3 – Submittals

1. The Contractor shall review all General Contractor Submittals for conformance with Construction Documents. The Contractor shall reply to General Contractor Submittals with standard forms indicating acceptance, acceptance with comments, revise and resubmit, and rejection. The Contractor shall maintain and share the submittal log, indicating the status of all General Contractor Submittals.

Task 4 – Requests for Information

1. The Contractor shall respond to written Requests for Information (“RFI” or “RFI’s”) provided by the General Contractor, the Construction Manager/Inspector, the City, or the Authority. Responses to RFI’s shall allow the construction to proceed according to the intent of the Construction Documents, and be consistent with project permits, relevant industry standards, and applicable laws and regulations.

Task 5 - Design Changes

1. The Engineer shall review changed or unforeseen site conditions upon notification from the General Contractor, City, Construction Manager/Inspector (CM/I), or Authority.

2. The Engineer shall review and comment on change order requests submitted by the Contractor upon request from the City, or Authority.

3. The Engineer shall produce design revisions, clarifications, or supplementation as needed in order for the Contractor to proceed with construction activity in the event of changed or unforeseen site conditions.

4. For any changes to the construction documents that affect permit conditions the Engineer shall communicate and coordinate with the permit authority for all construction permits related to the Construction activity.

5. For any changes to the construction documents that potentially impact the cost of construction, the Engineer shall prepare a budget estimate of the proposed change, and review and provide comment on the General Contractor’s change order request.

Task 6 – Record Drawings

1. The Engineer shall perform regular reviews of red-line as-built drawings that is maintained by the General Contractor and reviewed by the CM/I firm.

2. The Engineer shall use the as-built drawing set to prepare Record Drawings of the completed construction work.

The Authority shall, in accordance with the provisions of this Contract:

(a) provide access to the Site through a Task Order/Memorandum of Understanding (MOU) with Baltimore City;

(b) provide access to City files and data needed for the Work.

(c) pay for documented and approved work.

(d) provide for the coordination of work at the Site such that there is no unreasonable interference with the Contractor’s Work by the Authority, the City, or their representatives or agents, including the operator of the Sanitation Yard (see Section 7.01 below). The Authority agrees that any actions on the part of the Authority, the City, or their representatives that has a material adverse impact on the activities of the Contractor performing Work will be deemed unreasonable interference by the Authority and may result in a default under this Contract.

Section 2.03 Responsibilities of the Contractor

Contractor, must, in accordance with the provisions of this Contract:

(a) furnish all labor, equipment, and materials necessary to provide the Service in accordance with the Scope of Work;

(b) ensure that the Work is performed in a safe and effective manner, in accordance with all Applicable Laws, and without hindering the operations of the Sanitation Yard.

ARTICLE III.

TERM, NOTICE TO PROCEED

Section 3.01 Effective Date

This Contract shall be effective upon the date that the Contract is fully executed. The Authority shall not execute the Contract until formal approval is provided by the City (“Effective Date”).

Section 3.02 Term

(a) The Contract shall become effective on the Effective Date and shall continue until Twenty- Four (24) months after the Effective Date, unless earlier terminated by a Party in accordance with the provisions of this Contract.

(b) The Effective Date shall constitute the first day of the Work.

Section 3.03 Notice to Proceed Conditions

(a) The Authority does not expect to issue a Notice to Proceed until the following conditions (the “Notice to Proceed Conditions”) are satisfied (or waived, in writing, by the Authority in the exercise of its sole discretion):

1) Legal Proceedings. There shall be no Legal Proceeding, at law or in equity, before or by a Governmental Authority, pending or threatened, which: (a) challenges, or might challenge, directly or indirectly, (i) the authorization, execution, delivery, validity, or enforceability of the contract, or (ii) the interests of the Authority in the Site; (b) seeks to enjoin or restrict the use of the Site for the purposes contemplated by this Contract;

or (c) seeks damages, fines, remediation or any other remedy in connection with the environmental condition or any other factor pertaining to the Site.

2) The Task Order/MOU/Service Contract has been executed by the Authority and the City and all preconditions to the Notice to Proceed have been satisfied or waived by the City.

ARTICLE IV.

SITE LOCATION

Section 4.01 Site

The Site is located at the Kane Street Sanitation Yard located at 111 Kane Street Baltimore, MD 21224.

Section 4.02 Coordination with Work at Site

Contractor’s Work must be coordinated with and may not interfere with the ongoing operations at the Sanitation Yard.

Section 4.03 Site Access

The Authority will make the Site available to the Contractor through a Task Order/MOU/Service Contract between the Authority and the City. Contractor must comply with and perform all of the Authority’s obligations relating to the Scope of Work under the Task Order/MOU/Service Contract and shall not cause directly or indirectly breach or violation of the Task Order/MOU/Service Contract.

ARTICLE V.

RESERVED

ARTICLE VI.

SPECIFICATIONS AND TECHNICAL REQUIREMENTS

Section 6.01 Standard of Workmanship

Contractor is responsible for performing the Work in accordance with ordinary and reasonable care per acceptable industry practices for similar services (or scopes of work), circumstances, and conditions. Contractor is responsible for providing management and technical oversight as well as quality assurance and quality control reviews of all staff performance aspects and all Work performed under this Contract to ensure the Work is free of errors and omissions.

Section 6.02 Warranty of Inspection and Acceptance of Site

(a) Contractor represents and agrees that (i) it has inspected the Site and (ii) it has reviewed all information provided by Authority relating to the Site and surrounding locations.

(b) Contractor acknowledges that it satisfied itself as to the conditions affecting the Work, including, but not limited to, those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water, electric power, roads and uncertainties of weather, physical conditions at the Site of the Work, the conformation and conditions of the ground, and the character of equipment and facilities needed preliminary to and during prosecution of the Work. Any failure of Contractor to acquaint itself with the Site characteristics or conditions, or with all information reasonably available to or obtainable by it, does not relieve Contractor from responsibility for estimating properly the difficulty or cost of successfully performing the Work. The Authority assumes no responsibility for any conclusions or interpretations made by Contractor on the basis of the information made available by the Authority or City.

(c) In the event Contractor encounters unknown conditions at the Site, including, but not limited to, man-made obstructions, geotechnical conditions, Hazardous Materials and archeological remains (“Unknown Site Conditions”), Contractor must give immediate Notice of the nature and extent of such differing conditions to Authority. Contractor must promptly investigate the conditions and provide Authority with a proposed plan on how to proceed to address such conditions. An Uncontrollable Circumstance shall not occur, because of Unknown Site Conditions, including (A) the presence of Hazardous Materials at the Sanitation Yard which were introduced to the Site by Contractor or its Sub- Contractors, (B) any operations condition, or (C) any Contractor Related Entity disrupts or Releases any Hazardous Materials encountered at the Sanitation Yard.

Section 6.03 Work Specifications

The Work must conform to the standards presented herein. Contractor agrees to review and understand all necessary detailed designs, plans, drawings, and specifications provided by the City and to furnish the services, without additional compensation of any kind, to ensure that all Work is in conformity with the Scope of Work.

ARTICLE VII.

WORK INVESTIGATIONS

Section 7.01 Coordination of Work

Contractor must coordinate its Work with activities of the Authority, the City, their respective agents, representatives and contractors, or others currently conducting work being performed on Site. The Contractor specifically acknowledges that its Work must be coordinated with the day-to-day activities of the operations of the Site, including the 3rd party operations of (a) the Sanitation Yard and (b) the yard trim operations, and will not unreasonably interfere with City’s ability to perform its operations at the Site. The Contractor agrees that any actions on the part of the Contractor that has a material adverse impact on the activities of the Authority, the City, or others performing Work at the Site will be deemed unreasonable interference by the Contractor and may result in a default under this Contract.

Section 7.02 Authority Project Manager

The Authority shall designate an Authority Project Manager for the Work to be performed. The Authority Project Manager and/or the City shall be authorized to inspect all Work done and all material furnished. Such inspection may extend to all or part of the Work and to the preparation, fabrication, or manufacture of the materials to be used. The Authority Project Manager and City are not authorized to revoke, alter, or waive any requirements of the Contract, nor to approve or accept any portion of the Work. The Authority Project Manager or City is authorized to call to the attention of Contractor any failure of the Work or materials to conform to the Contract, and to reject materials or suspend the Work until any questions at issue can be referred to the Authority’s Representative.

Section 7.03 Reserved

Section 7.04 Risk of Loss

Contractor must retain care, custody, and control of all Work and bear all risk of loss of or damage to the Work until Final Acceptance, regardless of the extent to which the loss was insured or the availability of insurance proceeds.

Section 7.05 Storage of Materials

Contractor must store materials so as to assure the preservation of their quality and acceptability for the Work. To the extent permitted by the Task Order/MOU/Service Contract, portions of the Site may be used for storage purposes and for the placing of Contractor’s equipment.

Section 7.06 Schedule

(a) The Contractor must submit to the Authority a file Schedule for the Work within 14 days of the Effective Date.

(b) The Contractor is responsible for submitting quarterly Schedule updates to the Authority’s Project Manager showing the progress of the Work.

Section 7.07 Time and Material…