Kalispell Production of Commercial Plant Mix Material as Needed Specifications.docx

KALISPELL PRODUCTION OF PLANT MIX MATERIAL AS NEEDED SPECIFICATIONS

CONTRACT INFORMATION

PROJECT SITE: CONTRACTOR’S PLANT WITHIN 20 MILE RADIUS OF KALISPELL

SPECIFICATIONS FOR WORK:

Contractor/Vendor shall provide all labor, equipment, materials, and incidentals necessary to produce approximately 1,000 tons of 3/8” Grade S 64-28 Commercial Plant Mix material without RAP and 1,000 tons of 1/2” Grade S 64-28 Commercial Plant Mix material without RAP on an “as-needed-basis” throughout the duration of the contract. Contractor/Vendor must be capable of supplying all Commercial Plant Mixes (including valid mix designs) found on the Quantity Sheet. Vendor must provide unit prices for all Bid Items found on the Quantity Sheet. Provide Commercial Plant Mix material Monday through Friday, with the exception of state observed holidays. The Commercial Plant Mix will be picked up between 7:00 am and 7:00 PM. Plant Mix production schedule and daily quantity needs will be coordinated a minimum of 24 hours in advance of load times. The Department will provide the haul trucks and pick up the Commercial Plant Mix at the Contractor’s/Vendor’s plant. Alternate Plant Mix designs may be provided temporarily with prior approval when in the best interest of the Department.

CONTRACT DATE: JUNE 1, 2023 THROUGH MAY 31, 2024

QUANTITY WORKSHEET

Measure Estimated Quantity

3/8” Commercial Plant Mix- No RAP

1/2” Commercial Plant Mix-With RAP

NOTE: Quantities are estimated. The above Quantity Worksheet is for informational purposes only. Bids are required to be submitted through eMACS on the Items tab. Bids not submitted on the eMACS Items tab will be disqualified.

SPECIAL PROVISIONS - CONTRACTOR PRODUCED PLANT MIX (Revised 2/28/13)

1.1. PURPOSE

The purpose of this contract is to provide Commercial Plant Mix as needed to Department supplied trucks at Vendor’s hot plant.

1.2. CONTRACT AUTHORITY

The Procurement Services Section Supervisor will be the contract authority and the contract will be administered by a Maintenance Chief or designated Project Manager.

1.3. AIR QUALITY

The Contractor is responsible for all air quality permits needed for hot plant operation and must meet the Department of Environmental Quality emission standards.

1.4. STANDARD SPECIFICATIONS

All references to the "Standard Specifications" shall be the Department's book entitled "Standard Specifications for Road and Bridge Construction", 2020 edition as amended by current supplemental specifications (effective on the bid opening date). Current supplemental specifications may be obtained at the following web site: http://www.mdt.mt.gov/business/contracting/standard_specs.shtml

1.4.1. The following Standard Specifications Sections apply in their entirety:

a. Section 101

b. Section 105 with the exception of 105.03.3 and 105.16

c. Section 106

d. Section 107

e. Section 208

f. Section 210

g. Section 301

h. Section 401 with the exception of 401.03.5, 401.03.7, and 401.03.23

i. Section 402

j. Section 701

k. Section 702

1.4.2. The following Standard Specifications Articles apply in their entirety:

a. 102.02, 102.04, 102.05, 102.06, and 102.16

b. 104.01, 104.05, 104.06, and 104.07

c. 108.01, 108.03.1, 108.04, 108.05, 108.06, 108.07, 108.08, 108.09, and 108.10

d. 109.01, 109.03, 109.04, 109.09.1, and 109.10

e. 303.01, 303.02, 303.03

f. 713.02 and 713.06

1.5. QUANTITIES

The Department reserves the right to increase or decrease quantities as needed. Quantities shown in Section 1.0 and on the “Items” tab in eMACS are estimated only and not necessarily representative of the Commercial Plant Mix quantity that will be needed throughout the duration of the contract.

1.6. MATERIALS

1.6.1. Provide the Maintenance Chief and Procurement Agent with a copy of each mix design that will be used to provide Commercial Plant Mix as needed. All submitted mix designs must have been designed within two years of the IFB Due Date.

1.6.2. This contract requires the Vendor be capable of supplying all bid items found in the quantity sheet.

1.6.3. Aggregate Design Requirements. Refer to Table 701-14 and all other related specifications identified in Section 2.4 of this contract.

1.6.4. Binder Design Requirements. Acceptable binder grades include PG 58-28, PG 64-22, and PG 64-28. Other binder grades will only be acceptable if approved in writing by the Maintenance Chief prior to production of Commercial Plant Mix as needed. Binder(s) must meet all related specification requirements found in Section 2.4 of this contract.

1.6.5. Hydrated Lime. Include 1.4% hydrated lime by total weight of mix as part of the aggregate gradation. Hydrated lime must meet all related specification requirements found in Section 2.4 of this contract.

1.6.6. Commercial Plant Mix Testing. The Department will perform random testing on the aggregate, binder, hydrated lime, and Commercial Plant Mix. Vendor must make the necessary accommodations to allow material testing.

1.6.7. Commercial Plant Mix Acceptance. If the Department determines that Commercial Plant Mix is being supplied that does not conform to requirements of this contract, the Department will provide the Vendor with QA test results and provide one opportunity to address the problem(s). If the Vendor fails to address the problem and continues to supply Commercial Plant Mix that does not conform to contract requirements, the Department may terminate the contract.

1.6.8. Equipment and Batch Ticket Requirements. Refer to Section 2.4 of this contract for all equipment requirements. Supply each Department driver with a batch ticket that accurately represents the discharged load in his/her truck.

1.6.9. Commercial Plant Mix quantities. The Department recognizes that if small quantities of Commercial Plant Mix are ordered, the Vendor may not be able to produce Commercial Plant Mix exactly as specified. Make all reasonable accommodations to produce mix as specified in the contract for small orders. If the Department orders less than 150 tons per order, the Department may accept Commercial Plant Mix produced using a non-MDT approved mix design. If a non-MDT approved mix design will be used, provide a copy of the mix design to the Maintenance Chief. With an order less than 150 tons, Table 701-16 of the Standard Specs will not be enforced. With an order more than 150 tons, the Department expects the produced Commercial Plant Mix to meet all specifications identified in the contract.

1.7. METHOD OF MEASUREMENT

The completed Commercial Plant Mix will be measured by the ton, on approved scales, after all mixing is complete. The pay weight will include all mixed ingredients.

1.8. BASIS OF PAYMENT

1.8.1. Commercial Plant Mix, accepted by the Department, will be paid for at the contract unit price per ton. This price and payment shall be full compensation for furnishing all labor, tools, equipment, and incidentals necessary to produce the mix.

1.8.2. Any batch or load of mix that contains a quantity of bitumen varying more than 0.5 of one percent from the percentage established by the mix design may be rejected and no payment shall be allowed by reason thereof. The oil percentage will be determined by meter readings, material weights or measuring device calibrated to determine oil quantities in storage tanks.

COVID-19 PRECONSTRUCTION TOPICS

MDT will require the contractor to follow the Montana Department of Health and Human Services (DPHHS) and the Centers for Disease Controls (CDC) guidelines “Reduce Transmission Among Employees”. Contractors should follow these basic guidelines:

General Guidelines

· Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify their supervisor and stay home (BOTH MDT AND CONTRACTOR).

· Sick employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and Montana and local health departments.

· Maintain social distancing (6-feet) between employees and MDT inspectors.

Separate sick employees:

· Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, MDT inspectors and the traveling public and sent home.

· If an employee is confirmed to have COVID-19 infection, employers should inform fellow employees of their possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA). The fellow employees should isolate and self-monitor for symptoms (i.e., fever, cough, or shortness of breath).

Paperwork

· Whenever possible, all paperwork should be emailed to the Project Manager

· When signing documents, daily logs, and quantity sheets maintain social distancing and do not share pens/pencils

· Note: The Prime Contractor will be responsible to provide this information to any Sub-Contractor that is working on the project.

Special contract provisions due to COVID-19 Topics to be discussed in the Preconstruction Meeting: i.e., blotting material and alternative liquid release agents, collecting, and transferring of samples, traffic control, flaggers maintaining social distancing (6-feet) from traveling public, etc.

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REVISED: 12/22/08