K6367 Exhibit B Statement of Work.docx

COMPETITIVE SOLICITATION NO. K6367

EXHIBIT B - STATEMENT OF WORK

Background Washington Department of Agriculture (WSDA) seeks professional services to develop and design multiple training tools including “just-in-time” training modules, incident management exercise-in-a-box kits for use in delivering a series of hybrid (in person and virtual) simulation exercises (including drills, workshops, tabletop exercises, and functional exercises), and agriculture-specific training scenarios for various Incident Command System (ICS) classes. The deliverables of this contract will be appropriate for various audiences including, but not limited to, agriculture producers and industry stakeholders, local jurisdictions, and state agency responders. The training modules, exercise toolbox kits, and ICS course scenarios will enable the end user to plan, train, and exercise on responding to natural, terrorist, or biological event emergencies impacting animal health and agricultural assets.

The deliverables of this contract will address strategies for local jurisdiction and response partner engagement and methodologies to increase knowledge of agricultural infrastructure hazards and threats and organizational response structure (ICS) through plan development, exercises, and regional coordination. By designing and developing training modules, exercise toolbox kits, and ICS course scenarios that are agriculture-specific and curating supplemental planning, training, and exercise materials for response partners, this contract will assist WSDA to increase the state's ability to mitigate threats against Washington state's agricultural infrastructure, as well as increase knowledge and ability to prepare for, and respond to such events.

Funding provided for this contract is associated with the Federal Fiscal Year 2023 Homeland Security Grant Program (23HSGP) as an interagency agreement between Washington State Department of Agricultural and Washington Military Department – Emergency Management Division. The purpose of 23HSGP is to fund state, local, tribal, and territorial efforts to prevent terrorism and other catastrophic events and prepare the nation for threats and hazards that pose the greatest risk to the security of the United States. The HSGP provides funding to implement investments that build, sustain, and deliver the core capabilities essential to achieving the National Preparedness Goal of a secure and resilient nation. Among the five basic homeland security mission areas noted in the DHS Quadrennial Homeland Security Review (prevention, protection, mitigation, response, and recovery), HSGP supports the goal to Strengthen National Preparedness and Resilience. This contract funding is tied to State Homeland Security Program (SHSP) as one of the three interconnected grant programs comprising 23HSGP. This 23SHSP funding for this project is organized under three solution areas: planning, training, and exercise.

The Contractor shall comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this contract and the informational documents published by DHS/FEMA applicable to the 23HSGP Program, including, but not limited to, all criteria, restrictions, and requirements of “The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal Year 2023 Homeland Security Grant Program” (hereafter “the NOFO”), the Fiscal Year 2023 Preparedness Grants Manual, FEMA Manual (FM) 207-22-0001 Version 4, 2023, the DHS Award Letter for the Grant, and the federal regulations commonly applicable to DHS/FEMA grants.

The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation.

Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizational activities, equipping, training, and exercising needed to build and sustain the core capabilities in support of the National Preparedness Goal.

To receive federal preparedness funding from the Department, the Contractor must ensure and maintain adoption and implementation of NIMS. See Agreement Attachment A, Article II section 3.d. for associated reporting requirements. The list of objectives used for progress and achievement reporting can be found athttps://www.fema.gov/emergency-managers/nims/implementation-training.

Objectives A successful project will develop and design multiple training tools including “just-in-time” training modules, incident management exercise-in-a-box kits for use in delivering a series of hybrid (in person and virtual) simulation exercises (including drills, workshops, tabletop exercises, and functional exercises), and agriculture-specific training scenarios for various Incident Command System (ICS) classes. These efforts will lead to shorter response times to emergencies, increased stakeholder understanding related to multi-agency agricultural/animal response coordination, and increased stakeholder awareness around the availability of emergency preparedness and response subject matter experts within WSDA.

The outcome of this project will enable the end user to plan, train, and exercise on responding to natural, terrorist, or biological event emergencies impacting animal health and agricultural assets. The deliverables of this contract will:

· Be appropriate for various audiences including, but not limited to, agriculture producers and industry stakeholders, local jurisdictions, and state agency responders.

· Support collaboration with Washington State response partners (local jurisdictions, state agencies, tribal governments, and private industry) to support agricultural and natural resources emergency preparedness, response, resiliency, and recovery from events that threaten human and animal food supply chain integrity and security.

· Address strategies for local jurisdiction and response partner engagement and methodologies to increase knowledge of agricultural infrastructure hazards and threats, organizational response structure (ICS) through plan development, exercises, and regional coordination.

· Enhance Logistics and Supply Chain Management Core Capability by supporting supply chain resiliency following a natural disaster; terrorist event; or radiological, technological, or biological emergency through targeted training activities.

· Enhance Operational Coordination Core Capability by preparing response partners to utilize the developed training modules resources to plan for, respond to, withstand, and recover from hazards, including terrorist threats, to the agricultural section and food supply chain and impacts to animal health and agricultural assets.

The Contractor shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to the performance of work incorporated herein.

1) Just in Time Training Modules - Develop training materials that provide technical assistance and subject matter expertise to industry partners, local jurisdictions, and state partners (including lead response agency – WSDA and supporting state agencies) on planning and training for animal health/agricultural/food supply chain emergencies, including bioterrorism or other terrorist events such as intentional introduction of plant pests and diseases or invasive species and radiological/chemical incidents.

2) Incident Management/ICS exercise in a box kits – Develop five exercise toolboxes designed for virtual or in-person delivery with each containing 16 scenarios based on agriculture emergencies. Across five toolboxes, there will be a total of 80 scenarios, and the scenarios developed will be unique, not to be repeated across toolboxes.

3) Agriculture-specific training scenarios for Incident Command System (ICS) Courses - Each course will include a compilation of 16 scenarios based on agriculture emergencies. Across three courses, there will be a total of 48 scenarios, and the scenarios developed will be unique, not to be repeated across courses. All scenarios will be relevant to and specific to Washington.

A successful project will include consideration of all relevant geographic, demographic, ecological, financial, scale, regulatory, social, and technical factors. This project will be completed in direct collaboration with WSDA and requires significant stakeholder engagement.

Deliverables The Contractor shall produce all written records, progress reports, and all deliverables by the set timeline as indicated.

1) Just in Time Training Modules

· Develop training materials that provide technical assistance and subject matter expertise to industry partners, local jurisdictions, and state partners (including lead response agency – WSDA and supporting state agencies) on planning and training for animal health/agricultural/food supply chain emergencies, including bioterrorism or other terrorist events such as intentional introduction of plant pests and diseases or invasive species and radiological/chemical incidents.

· Materials will provide a Washington-specific lens and key information for the various target audiences.

· The training should organize information and resources to answer the following questions:

· What types of agriculture-related emergencies can occur?

· What is my role in the event of an emergency?

· Actions to take for each emergency type (process flow chart of steps for user)

· Contacts

· Ongoing activities during an emergency event for my role (what to expect when the unexpected occurs)

· Where to access and how to share trustworthy information

· How can I prepare for these emergencies?

· Training resources

· Plans for each emergency type

· Trusted links to more information (see Scope of Work item

· Supplement items completed by identifying and curating existing training and exercise materials within scope and package materials aligned with WSDA’s brand manual formatting.

· Format:

· Approximately 30 pages of material for each audience (state responders, county jurisdictions, agricultural stakeholders).

· Consistent, user-friendly, and attractive layout aligned with WSDA’s Brand Manual and style guide.

· Flipbook with visual appeal that can be downloaded as a Microsoft Wod Document and PDF.

· Interactive with links.

· Use of infographics to explain processes and actions.

· Summarize/localize key content for each audience with links to appropriate contacts and resources.

· Source files (editable) to be provided for future updates.

2) Incident Management/ICS Toolbox kit to deliver a series of hybrid (tabletop and functional) simulation exercises for agriculture/animal health responders.

· Each exercise toolbox will be designed for virtual or in-person delivery.

· Each toolbox will include a compilation of 16 scenarios based on agriculture emergencies.

· Across five toolboxes, there will be a total of 80 scenarios, and the scenarios developed will be unique, not to be repeated across toolboxes.

· All scenarios will be relevant to and specific to Washington

· Eight (8) scenarios will be designed around hostile based action or intentional introduction/contamination and will address: foreign animal disease, animal feed contamination, food contamination (radiological or chemical contamination), critical transportation disruption of the food supply chain, disruption to the hunger relief network, and introduction of invasive species (plant pests or diseases).

· Eight (8) scenarios will be designed around unintentional introduction/contamination or naturally occurring threats and will address: foreign animal disease, animal feed contamination, food contamination (radiological or chemical contamination), critical transportation disruption of the food supply chain, disruption to the hunger relief network, and introduction of invasive species (plant pests or diseases).

· The five exercise toolboxes include:

· Unified Command Workshop and Incident Action Plan Drill

· Focus: Establishing a unified command and developing an Incident Action Plan (IAP).

· Executive-Level Workshop

· Focus: High-level coordination, including the governor’s proclamation and activation of the State Emergency Operations Center (EOC).

· Objective: Promote executive understanding of policy triggers and decision-making roles.

· Transfer of Command TTX

· Focus: Transition of incident command from an agriculture emergency Incident Management Team (IMT) to a general state-level IMT.

· Additional Component: Integration of the complexity analysis tool to support decision-making.

· IMT Expansion and Resource Management Workshop

· Focus: Scaling up the IMT structure and managing resources across jurisdictions.

· Objective: Clarify roles between state-level oversight and incident-level command structures.

· IMT Demobilization and Recovery Workshop

· Focus: Scaling down the IMT structure and transferring a response to long-term management.

· Format:

· Consistent, user-friendly, and attractive layout aligned with WSDA’s Brand Manual and style guide.

· Visual appeal that can be downloaded as a Microsoft Wod Document and PDF.

· Use of images, infographics, and other design features to explain processes and actions.

· Source files (editable) to be provided for future updates.

3) Incident Management/ICS Toolbox kit to deliver a series of hybrid (tabletop and functional) simulation exercises for agriculture/animal health responders.

· Each course will include a compilation of 16 scenarios based on agriculture emergencies.

· Across three courses, there will be a total of 48 scenarios, and the scenarios developed will be unique, not to be repeated across courses.

· All scenarios will be relevant to and specific to Washington.

· Eight (8) scenarios will be designed around hostile based action or intentional introduction/contamination and will address: foreign animal disease, animal feed contamination, food contamination (radiological or chemical contamination), critical transportation disruption of the food supply chain, disruption to the hunger relief network, and introduction of invasive species (plant pests or diseases).

· Eight (8) scenarios will be designed around unintentional introduction/contamination or naturally occurring threats and will address: foreign animal disease, animal feed contamination, food contamination (radiological or chemical contamination), critical transportation disruption of the food supply chain, disruption to the hunger relief network, and introduction of invasive species (plant pests or diseases).

· The three courses include:

· ICS-300 Intermediate ICS for Expanding Incidents

· ICS-400 Advanced ICS

· NIMS Overview for Senior Officials (FEMA G402 Course)

· Format:

· Consistent, user-friendly, and attractive layout aligned with WSDA’s Brand Manual and style guide.

· Visual appeal that can be downloaded as a Microsoft Wod Document and PDF.

· Use of images, infographics, and other design features to explain processes and actions.

· Source files (editable) to be provided for future updates.

REPORT DEADLINES

RETURN THIS EXHIBIT TO PROCUREMENT COORDINATOR AT:

AGRPROCUREMENT@AGR.WA.GOV

COMPETITIVE SOLICITATION NO. K6367 – WSDA EXHIBIT B – STATEMENT OF WORK PAGE 1

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