K5894_ExhibitB-PerformanceRequirements.docx

Puget Sound Salmon Commission

EXHIBIT B – PERFORMANCE REQUIREMENTS

Type/print full legal name of bidder company

Instructions:

Bidders submitting a proposal must complete and submit an Exhibit B for evaluation purposes.

Performance Requirements: Bidder must respond to each requirement as noted in the instructions below.

1. Review all requirements, priorities and provided definitions:

· Mandatory Pass/Fail (M): Minimum requirement; Bidder that does not meet this requirement will not be considered any further.

· Mandatory Scored (MS): Critical requirement; evaluators will score based on the degree to which Bidder's response meets the requirement.

1. Using the Bidder Meets Requirement column, Bidder must select either a "Yes" or "No" to indicate the Bidder's ability to meet the requirement. Any entry that is not either a "Yes" or "No", may be deemed non-responsive and will not be considered any further.

1. Bidder must respond in the Written Response column for every requirement that indicates a "Written Response Required”. Written responses must not reference any material present elsewhere. The written response shall be considered complete and stand on its own merits or may be deemed non-responsive.

OBJECTIVES AND SCOPE OF WORK

1. FINANCIAL & OPERATIONAL MANAGEMENT

a. Effectively manage all aspects of the PSSC’s business, including assessment collection, maintenance of financial and operational records, preparing for, and conducting PSSC meetings, monitoring the performance of contractors and vendors, proper dispersal of PSSC funds and effectively facilitating the work of any established committees. Provide input and support for industry as directed by the Board.

i. Conduct at least one board meeting and one member meeting each year, ensuring that all announcements and accompanying documents are distributed in a timely fashion and in compliance with the Open Public Meetings Act (Chapter 42.30 RCW). These include the agenda, minutes from the previous meeting, financial report and all accompanying documentation and any other materials necessary to conduct the meeting.

ii. Establish and maintain necessary committees as instructed by the Board. Ensure that relevant issues are brought to committees in a timely fashion and that Board members are periodically updated on the progress of committees.

iii. Conduct an annual meeting, usually after the Puget Sound Harvesters Association annual meeting, where a commission update is provided.

iv. Provide input and support at industry and grower events as directed by the board.

v. Oversee the proper dispersal of PSSC funds pursuant to its legal obligations.

vi. Maintaining a current list of Puget Sound wholesale salmon buyers who are required to collect and send in assessments collected from fishermen. This includes maintaining a relationship with buyers and handlers to ensure a good understanding of who their fishermen are; issuing assessment notices in a timely manner; aggressively pursuing delinquent assessments up to and including legal action; and depositing assessments in approved account(s) in accordance with state standards.

vii. Establish and maintain PSSC headquarters.

viii. Work with the Board to establish operating policies and procedures.

ix. Maintain all PSSC records.

b. Ensure compliance with applicable state and federal policies.

i. Stay current on all state and federal regulations that affect the funding, and/or operations of the PSSC and its programs, to include applicable codes, laws, rules, Governor Executive Orders, and requirements of the Department of Enterprise Services. Apprise the Board of relevant requirements or issues that arise.

ii. Collaborate with relevant state agencies in providing PSSC oversight, including but not limited to the Washington State Department of Agriculture, Department of Enterprise Services, and the Office of the Attorney General.

iii. Serve as the Commission’s Public Records Officer (RCW 42.56.580) and Records Officer (RCW 40.14.040).

c. Provide financial management/oversight, budgeting, and information/records management, using tight fiscal controls. Provide regular financial updates to the Board.

i. Maintain tight fiscal control of the operating budget and all collected assessments. Fully cooperate with the Washington State auditors during periodically required audits.

ii. Work with the Board to establish, provide oversight for and management of an annual budget and accurate financial records.

iii. Providing financial statements to and assisting the PSSC in budget preparation, and maintain expenditures within established budget. Developing associated budget documents for each fiscal year (July 1 through June 30 of each year), and ensuring invoices are paid in a timely manner and documentation is maintained to justify payment.

PERFORMANCE REQUIREMENTS AND FACTORS

Stated Business Need

Written Response: Enter your degree and major or comparable education/experience.

100 points

☐ No Written Response Required.

☐ No

Written Response: Describe any experience obtaining delinquent payments and/or experience utilizing the legal process for this action.

Written Response: Describe your recent work experience that demonstrates your ability to perform the job functions as defined herein. Include years of service performing similar types of services listing the organization and dates of services.

Written Response: Describe your approach as to how you will achieve this requirement.

Return this exhibit to Procurement Coordinator at:

kristofor.gray@agr.wa.gov

EXHIBIT B – PERFORMANCE REQUIREMENTS PAGE 2

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