JustificationApproval_SHOP-PR-25-000430_v2_Redacted.pdf

Last Updated Nov 25, 2024, 06:26 PM UTC

UNCLASSIFIED

UNCLASSIFIED

FEDERAL BUREAU OF INVESTIGATION

Universal Laser Maintenance Renewal

Requisition Number: SHOP-PR-25-000430

Division(s): Laboratory Division

Justification for Other than Full and Open Competition

Nature and/or description of the action being approved

The Federal Bureau of Investigation’s description of the contract action proposed for approval is detailed below.

The LABORATORY DIVISION Division(s) of the The Federal Bureau of Investigation require(s) the following products/services:

Operations and Maintenance (O&M) Support Services

In support of the Technical Documentation & Design Program’s (TDDP) Universal Laser System.

Contract Type

New contract/agreement; Firm Fixed Price

Statutory authority permitting restricted (other than full and open) competition

The Federal Bureau of Investigation’s selected statutory authority which permits restricted (other than full and open) competition for this requirement is listed below.

41 U.S.C. 3304(a)(1), FAR 6.302-1 — Only One Responsible Source (Brand Name Specification)

Unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority

The Federal Bureau of Investigation’s qualification of the selected statutory authority which permits restricted (other than full and open) competition for this requirement is stated below.

41 U.S.C. 3304(a)(1), FAR 6.302-1 — Only One Responsible Source (Brand Name Specification)

Unique qualification(s) application:

There is a reasonable basis to conclude that the agency’s minimum needs can only be satisfied by unique supplies or services available from only one source or only one supplier with unique capabilities.

Unique qualification(s) details:

In order to receive maintenance from the manufacturer, the vendor for maintenance support on a ULS system must be an authorized representative vendor by ULS Inc. ULS has specific vendors across the country to service customers in each area of the nation. The authorized vendor to perform service on OPU’s ULS is TyrrellTech Inc.

UNCLASSIFIED

Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable

The Federal Bureau of Investigation’s efforts made to solicit offers among as many sources as practicable is described below.

Request for Information via SAM.gov (or otherwise)

An RFI or betaSAM.gov announcement has not yet been made. The contracting officer will post a Notice of Intent on SAM.

gov in accordance with FAR policy. If there are any responses, it will be noted in the Market Research and J&A.

Anticipated dollar value of the proposed acquisition and determination by the contracting officer that the anticipated cost to the government will be fair and reasonable

The Federal Bureau of Investigation's methodology which supports the determination of fair and reasonable cost to the Government is provided below.

Market Research (including an Independent Government Cost Estimate)

In researching which vendors are authorized to perform maintenance, OPU found TyrrellTech to be the most suitable vendor given their ULS authorization, proximity to our facilities, and knowledge of our operation and previous installation of ULS equipment. TyrrellTech Inc. provided the Extended Warranty Service Plan when the system was initially acquired. .

They have provided OPU with labor service and supplies for our laser systems in the past with no issues.

Description of the market research conducted and the results

The Federal Bureau of Investigation’s description of the market research technique(s) it employed to determine the necessity of restricted (other than full and open) competition is provided below.

Contacting knowledgeable individuals in Government and industry regarding market capabilities to meet requirements.

Spoke with the Technical Design and Documentation Program (TDDP) Manager for an insight into commercial vendors who can provide the maintenance.

Reviewing the results of recent market research undertaken to meet similar or identical requirements.

DJF-21-0700-PR-0000086 and SHOP-PR-24-000141

Reviewing systems such as the System for Award Management, the Federal Procurement Data System, and the Small Business Administration’s Dynamic Small Business Search.

Internet searches were conducted through SAM.gov, Contact directly, and GSA. No companies were found through SAM.

gov or GSA. Potential vendors were found through internet searches of ULS authorized vendors.

Other

Reviewed authorized Universal Laser System vendors to determine what vendors would even be qualified to complete services.

Other facts supporting the use of restricted (other than full and open) competition

The Federal Bureau of Investigation’s description of additional facts which support the use of restricted (other than full and open) competition is provided below.

UNCLASSIFIED

Listing of any sources that expressed a written interest in the acquisition

The Federal Bureau of Investigation’s listing of interested sources is provided below.

This requirement was not publicly synopsized. As such, no other sources have expressed an oral or written interest.

Statement of any actions the agency may take to remove or overcome any barriers to competition if subsequent acquisitions are anticipated

The Federal Bureau of Investigation’s planned and/or executed actions to remove or overcome competitive barriers for subsequent acquisitions are described below.

A competitive procurement is not planned in the future.

Until the manufacturer authorizes other businesses to perform platform services to ULS equipment, no competition will be sought after.

Description of the products and/or services required to meet the agency’s needs

The Federal Bureau of Investigation’s description of the requirement which meets its needs is listed below.

Products

Base Period: 2024-12-26 to 2025-12-25

Option Period 1: 2025-12-26 to 2026-12-25

Option Period 2: 2026-12-26 to 2027-12-25

Option Period 3: 2027-12-26 to 2028-12-25

Option Period 4: 2028-12-26 to 2029-12-25

Services

Base Period: 2024-12-26 to 2025-12-25

UNCLASSIFIED

Quantity Unit Price Line Total O&M Support Services 1 Each

O&M Support Services

Option Period 1: 2025-12-26 to 2026-12-25

Quantity Unit Price Line Total Esc. Rate

O&M Support Services 1 Each

O&M Support Services

Option Period 2: 2026-12-26 to 2027-12-25

Quantity Unit Price Line Total Esc. Rate

O&M Support Services 1 Each

O&M Support Services

Option Period 3: 2027-12-26 to 2028-12-25

Quantity Unit Price Line Total Esc. Rate

O&M Support Services 1 Each

O&M Support Services

Option Period 4: 2028-12-26 to 2029-12-25

Quantity Unit Price Line Total Esc. Rate

O&M Support Services 1 Each

O&M Support Services

Other Direct Costs (ODCs)

UNCLASSIFIED

This contract will allow for the purchase of services or goods classified as other direct costs (ODC) as identified herein. Any ODCs not documented in advance of contract award will require written approval by the FBI contracting officer (CO) prior to the purchase. Requests for approval must specifically identify the services or goods to be procured and the estimated price of each.

Justification is required for all ODCs that demonstrate that the goods or services to be purchased are in direct support of the contract. Invoices submitted for payment that include ODCs must specifically identify the services or goods purchased and break out in detail the costs associated with the ODCs. Invoices containing ODCs not listed in the contract or identified and approved by the CO in advance of billing will be treated as improper invoices and will not be paid. Similarly, invoices that include ODCs listed in the contract but fail to specifically identify them and elucidate the costs in detail, will be treated as improper and will not be paid.

Base Period: 2024-12-26 to 2025-12-25

Option Period 1: 2025-12-26 to 2026-12-25

Option Period 2: 2026-12-26 to 2027-12-25

Option Period 3: 2027-12-26 to 2028-12-25

Option Period 4: 2028-12-26 to 2029-12-25

UNCLASSIFIED

SignedRobert YancoskieProgram Manager/Project Manager /Technical POC

SignedRobert ShiffletContracting Officer (CO)

Signature StatusNameTitle

Required Signatures

11/21/2024 05:56 PM UTC

11/25/2024 06:26 PM UTC