JustificationApproval_Redacted.pdf

Last Updated Mar 06, 2025, 03:24 PM UTC

UNCLASSIFIED

UNCLASSIFIED

FEDERAL BUREAU OF INVESTIGATION

EOS.Web Library Catalog

Division(s): Training Division

Justification for Other than Full and Open Competition

Nature and/or description of the action being approved

The Federal Bureau of Investigation’s description of the contract action proposed for approval is detailed below.

The TRAINING DIVISION Division(s) of the The Federal Bureau of Investigation require(s) the following products/services:

Miscellaneous/Other Subscriptions

In support of Library Online Integration System

Contract Type

New contract/agreement; Firm Fixed Price

Statutory authority permitting restricted (other than full and open) competition

The Federal Bureau of Investigation’s selected statutory authority which permits restricted (other than full and open) competition for this requirement is listed below.

41 U.S.C. 3304(a)(1), FAR 6.302-1 — Only One Responsible Source (Brand Name Specification)

Unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority

The Federal Bureau of Investigation’s qualification of the selected statutory authority which permits restricted (other than full and open) competition for this requirement is stated below.

41 U.S.C. 3304(a)(1), FAR 6.302-1 — Only One Responsible Source (Brand Name Specification)

Unique qualification(s) application:

There is a reasonable basis to conclude that the agency’s minimum needs can only be satisfied by unique supplies or services available from only one source or only one supplier with unique capabilities.

Unique qualification(s) details:

The FBI Library has been using the EOS Web Integrated library system since 2014. In 2012, when the library staff was researching ILS software, several were considered including .

These systems were designed for large academic libraries with extensive collections and branch capabiltiies. EOS is designed for small special libraries like the FBI Library. Each provider was found to be more expensive and not as full featured as EOS. In 2025 after reviewing systems in the Library Journal and on the American Library Association website, we have not found a comparable product at the low price point of EOS. Additionally, to start up a new system and replace EOS, based on professional experience at another government library, start-up/conversion costs were in the range of

UNCLASSIFIED

Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable

The Federal Bureau of Investigation’s efforts made to solicit offers among as many sources as practicable is described below.

No public announcement will be made

Applicable FAR 5.202 exception(s):

(a) The contracting officer determines that:

(10) The proposed contract action is made under conditions described in 6.302-3, or 6.302-5 with regard to brand name commercial products for authorized resale, or 6.302-7, and advance notice is not appropriate or reasonable.

Anticipated dollar value of the proposed acquisition and determination by the contracting officer that the anticipated cost to the government will be fair and reasonable

The Federal Bureau of Investigation's methodology which supports the determination of fair and reasonable cost to the Government is provided below.

Market Research (including an Independent Government Cost Estimate)

The Government is recommending a sole source acquisition for the EOS.Web Library Catalog annual software purchase.

Currently, the vendor only provides one year pricing. The estimated cost for this requirement is This requirement has a documented history of past performance with for a total of

. The Training Division deems the price is fair and reasonable and recommends SirsiDynix to fill the requirement. There is no know, material, technical, schedule, or cost risks associated with this procurement.

Description of the market research conducted and the results

The Federal Bureau of Investigation’s description of the market research technique(s) it employed to determine the necessity of restricted (other than full and open) competition is provided below.

Reviewing catalogs and other generally available product literature published by manufacturers, distributors, and dealers or available on-line.

Utilize the American Library Association Journal and website - which outline emerging systems and technologies.

Other facts supporting the use of restricted (other than full and open) competition

The Federal Bureau of Investigation’s description of additional facts which support the use of restricted (other than full and open) competition is provided below.

Listing of any sources that expressed a written interest in the acquisition

The Federal Bureau of Investigation’s listing of interested sources is provided below.

UNCLASSIFIED

This requirement was not publicly synopsized. As such, no other sources have expressed an oral or written interest.

Statement of any actions the agency may take to remove or overcome any barriers to competition if subsequent acquisitions are anticipated

The Federal Bureau of Investigation’s planned and/or executed actions to remove or overcome competitive barriers for subsequent acquisitions are described below.

A competitive procurement is not planned in the future.

The FBI will continue monitoring the ever-evolving market for any new and upcoming products as a replacement to remove or overcome any barrier to competition.

Description of the products and/or services required to meet the agency’s needs

The Federal Bureau of Investigation’s description of the requirement which meets its needs is listed below.

Products

Quantity Unit Price Line Total

Maintenance Renewal for the Library's EOS.Web catalog.

Maintenance Renewal for the Library's EOS.Web catalog.

Services

Other Direct Costs (ODCs)

This contract will allow for the purchase of services or goods classified as other direct costs (ODC) as identified herein. Any ODCs not documented in advance of contract award will require written approval by the FBI contracting officer (CO) prior to the purchase. Requests for approval must specifically identify the services or goods to be procured and the estimated price of each.

Justification is required for all ODCs that demonstrate that the goods or services to be purchased are in direct support of the contract. Invoices submitted for payment that include ODCs must specifically identify the services or goods purchased and break out in detail the costs associated with the ODCs. Invoices containing ODCs not listed in the contract or identified and approved

UNCLASSIFIED

by the CO in advance of billing will be treated as improper invoices and will not be paid. Similarly, invoices that include ODCs listed in the contract but fail to specifically identify them and elucidate the costs in detail, will be treated as improper and will not be paid.