Justification - NYC Supp Cleaning Signed.red.pdf

JUSTIFICATION

Bureau Enhanced Acquisition Management System

Source Selection Sensitive in accordance with FAR 2.101 and FAR 3.104.

Procurement ID: ePRO-2019- 12086

BEAMS User Guide BEAMS Feedback

SUMMARY

Procurement Title:

Northeast Regional Office Supplemental Cleaning

Program Office:

Centralized Services: Administrative Ops:

FacilitiesCentralized Services:

Administrative Ops: Facilities

Contracting Officer:

Pichet, Laurent (CFPB)

Contract Specialist:

Yurcheshen, Scott (CFPB)

Acquisition Strategy: Anticipated Award Date: Base and All Options Value:

(Total Contract Value)

BR Total Amount:

$0.00

Type Of Action:

New Contract/Agreement

Bureau:

CFPB

Contract Type: Contract Number:

9531CB20C0013

Is it Sole Source?

Yes No

FAR Reference:

6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

PERIOD OF PERFORMANCE

Base Period (Months):

Number of Option Periods:

Option Period 1 (Months):

Option Period 2 (Months):

Option Period 3 (Months):

Option Period 4 (Months):

COSTS Note: the Base Amount(s) do not update from the Buy Request after the first time they are copied.

If the Base Amount in the BR changes, you may need to manually update it here.

Life-Cycle Estimated Total: Base (From Buy Request 1):

Note: You may over-ride the base amount(s).

Base (From Buy Request 2):

If the background color is yellow, the amount does not match the Buy Request.

Option Year 1 Cost: Option Year 2 Cost: Option Year 3 Cost: Option Year 4 Cost:

FAR 6.3

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(FAR) 6.302

Date Needed:

8/1/2019

Nature/Description of Action, Supplies, and Services [FAR 6.303-2(b)(2] and (3):

Display Acq Plan Statement of Need

Statutory Authority Permitting Other than Full and Open Competition [FAR 6.303-2(b)(4)]:

6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

Description of Market Research and Results [FAR 6.303-2(b)(6), (8) and (10)]:

Display Acq Plan Market Research

Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

Effective July 29, 2013, the Consumer Financial Protection Bureau (CFPB) entered into an agreement to lease the 4th Floor and part of the 3rd Floor at 140 East 45th Street, New York, New York. Building management, CBRE, provides cleaning services (as outlined in the lease agreement) for CFPB’s office space but does not provide custodial services for the Lunch Room, Pantry or glass panels on CFPB's furniture. Therefore, the CFPB needs to establish a contract for custodial services in the lunch room on the 4th floor, pantry on the 3rd floor, supplemental cleaning of the tile floor in the 3rd floor lobby area, spot carpet cleaning, pest control for the pantry areas, and glass panels on CFPB furniture. 140 East 45th Street is a Union Building and CFPB must comply with New York's Union rules.

The proposed Contractor, Atalian Global Services, Inc. (formerly Atalian Global Services, Inc.), is the current custodial vendor contracted by CBRE to perform janitorial services in the building, and is approved by the Union.

Market Research was not conducted, as there is only one vendor approved for this work.

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9/28/2020https://sharepoint.cfpb.local/promgt/procure/eProcurement/_layouts/15/Print.FormServer.a...

Determination of Fair and Reasonable Cost/Price [FAR 6.303-2(b)(7)]: The Contracting Officer determines that the anticipated price(s) will be fair and reasonable based on the following information:

Any Other Facts Supporting the Use of Other than Full and Open Competition [FAR 6.303-2(b)(9)]:

Actions Taken to Remove or Overcome Barriers to Competition [FAR 6.303-2(b)(11)]:

CERTIFICATION

Technical/Requirements Official [FAR 6.303-2(c):

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Contracting Officer [FAR 6.303-2(b)(12):By signing below, I certify that this justification is accurate and complete to the best of my knowledge and belief.

SIGNATURES Contract and Legal Reviews Policy

Person Decision Approved Date and Time

Senior Program Official (Only applicable under FAR 8.4)

Approve

Technical/Requirements Official

ApproveBasham, Stephanie (CFPB)

Contracting Officer

ApprovePichet, Laurent (CFPB)

Competition Advocate Approve

Head of Contracting Activity Approve

Senior Procurement Executive Approve

Justification Signature History Stamp

Source Selection Sensitive in accordance with FAR 2.101 and FAR 3.104.

STATUS

Awarded

NOTES Flag for Review

Atalian Global Services, Inc. is the only provider of custodial services that is currently contracted to work in the building where the CFPB New York Offices are located. The office building is a privately owned building and the Lessor is responsible for its operation. To maintain seemless custodial services and avoid additional charges to use the freight elevator, the CFPB will award the supplemental custodial services contract to Atalian.

The CO has reviewed pricing previously charged by TEMCO, the previous facilities servicer at the facility. The rates were similar, and thus, deemed fair and reasonable.

N/A

CFPB will check building services each year during option renewal, and ensure this remains the best and most cost responsible contract vehicle.

8/31/2020 4:23:40 PM

8/25/2020 10:37:38 AM

||Technical Requirements Offical Basham, Stephanie (CFPB)has Approved 2020-08-31T16:23:40 ||CO Pichet, Laurent (CFPB)has Approved 2020-08-25T10:37:38 ||||

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Notes captured in this common space facilitate communication between all Stakeholders in this Procurement.

Please specify which tab your note is about Created By Date and Time

Acq PlanAcq Plan

Acq PlanAcq Plan Scott Yurcheshen

HISTORY

Created By:

Basham, Stephanie

(CFPB)

Creation Date:

6/7/2019

Creation Time:

5:49:01 PM

Last Modified By:

Yurcheshen, Scott (CFPB)

Last Modified Date:

9/28/2020

Last Modified Time:

3:03:34 PM

Office of the Chief Procurement Officer Operations Division

Consumer Financial Protection Bureau

Waiting on the requisition from Basham.

4/14/2020

3:48:39 PM

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