Justification Memo OTL B2627318.docx
DOCX document 14 KB Posted
- Attached to
- Audio Video Equipment CCOM
- Solicitation number
- B2627318
- Issued by
- Pennsylvania
About this file
This is a Justification Memo for an Other Than Low (OTL) bid award submitted by the City Commissioners Office in Pennsylvania for Audio Video Equipment under Bid B2627318, Quote Q0114371. The procurement was conducted as a micro purchase to be awarded to the lowest responsive and responsible bidder, with the requirement that sellers quote all items to be eligible for award. The City Commissioners Office required pricing for all requested line items, which were essential operational requirements for the SEO Office locations across the city and utilized for critical in-house training and departmental meetings.
The lowest quote was submitted by 4Tech Solutions LLC (Quote Q0114371); however, this proposal was deemed non-responsive because the vendor explicitly stated they could not provide quotes for Line Items 8 and 9, resulting in an incomplete submission that failed to meet the mandatory technical specifications and contractual requirement to quote all items. Consequently, the City Commissioners Office awarded the contract to CDW Government LLC (Quote Q0114358), the next lowest responsible bidder whose submission was fully compliant with all bid requirements. The justification was approved by the Procurement Standards Unit on June 8, 2026, with the department affirming its commitment to upholding all city purchasing policies, procedures, and fiscal integrity.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| B2627318 Seller_SOP_Checklist.pdf | ||
| B2627318 Contracts-Consent_Authorization.pdf | ||
| B2627318 Micro Purchase Terms and Conditions.pdf | ||
| B2627318 LGBTQ Applicant Data Form.pdf | ||
| Screenshot 2026-06-08 125227.png | PNG image | |
| Screenshot 2026-06-08 125242.png | PNG image | |
| Screenshot 2026-06-08 125312.png | PNG image |
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Text version
TO: Procurement Standards Unit FROM: Darrylisha L Flippen, Departmental Procurement Specialist, City Commissioners Office DATE: June 8, 2026 SUBJECT: OTL Justification Memo - Audio Video Equipment CCOM, BID B2627318, QOUTE Q0114371 DESCRIPTION: Justification for OTL (other than low) Bid The City Commissioners Office is requesting approval of the enclosed Other Than Low (OTL) Justification Memo for the purchase of Audio Video Equipment under Bid B2627318, Quote Q0114371 (4Tech Solutions LLC).
The lowest quote provided does not meet the mandatory technical specifications of the bid. The department required pricing for all requested line items; however, the vendor explicitly stated they could not provide quotes for Line Items 8 and 9.
These omitted items are essential operational requirements for the City Commissioners’ SEO Office locations across the city, where they are utilized for critical in-house training and departmental meetings.
Because the lowest bidder submitted an incomplete proposal, the City Commissioners Office has awarded the contract to the next lowest responsible bidder: CDW Government LLC (Quote: Q0114358), whose submission was fully compliant.
Our department remains fully committed to upholding all city purchasing policies, procedures, and fiscal integrity. Thank you for your time and consideration of this request. Please let me know if any additional documentation or clarification is required.
Sincerely, Darrylisha Flippen City Commissioners Office
File details come from the government source that posted it. Updated .