JUSTIFICATION FOR SOLE SOURCE.pdf

Source Selection Information – See FAR 2.101 and 3.104

JUSTIFICATION FOR SOLE SOURCE

(Simplified Procedures - MPT to < SAT)

Purchase Request/Document number: 1301397557

The services described herein are being solicited on a sole source basis and competition is precluded in accordance with FAR 12.102(a) for reasons indicated below. There are no substitutes available for these services.

Restricted to the following source.

☒ Service:

Contractor: CTI - Cartridge Technologies, LLC Cage Code: 068Z8

☐ Supply:

Original Manufacturer Name:

☐ Check here if obtaining product through authorized resellers of the manufacturer.

Description of the supplies or services required, the estimated price/cost, and required delivery date or period of performance.

The requirement is for the continued service, maintenance, and supply of consumables for the existing multi-function devices (MFDs) currently in operation (75 units total). The contractor shall provide all labor, materials, tools, and supervision necessary to perform continuing service, technical support, emergency service calls, and repairs on all covered MFD equipment. In alignment with the prior DLA contract, the contractor shall provide ongoing, comprehensive support for all covered MFDs to ensure maximum uptime and operational continuity.

Service and maintenance shall include, but are not limited to:

•Full-Service Coverage: Provision of all replacement parts, maintenance kits, fuser assemblies, rollers, and labor required to resolve hardware issues and keep the fleet operational.

•Consumables Management: Supply and replenishment of all non-paper consumables, including toner, developer, waste toner containers, and staples. All toner supplied must be OEM or approved equivalent.

•On-Demand Technical Repair: Troubleshooting, diagnosing, and repairing any mechanical, electrical, or software malfunctions reported by the government.

•Firmware and Security Compliance: Regular application of manufacturer-approved firmware updates, security patches, and software upgrades to maintain security protocols and system compatibility.

•Remote and Help Desk Support: Access to telephone and remote diagnostic support for quick-response troubleshooting and software/driver configuration assistance.

The estimated cost is $38,294.46. The period of performance is 8/1/2026 – 11/30/2026.

In conclusion, the requested supplies or services represent the minimum requirements of the government.

Source Selection Information – See FAR 2.101 and 3.104

Describe in detail why only this source(s) can furnish the requirements to the exclusion of other sources.

This equipment is the asset of the incumbent contractor, Cartridge Technologies, LLC (CTI). Since the government does not own the MFDs, CTI is the only source capable of providing the necessary parts, firmware, and comprehensive support for these specific devices.

☒ The supplies or services must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

The required services, encompassing all maintenance, parts, and consumables, are inextricably linked to the specific hardware leased from CTI. These devices require proprietary parts, manufacturer-specific firmware updates, and specialized technical support that are exclusively available through CTI. To ensure seamless integration and prevent any compromise in performance, security, or functionality, the services must be sourced from CTI as the sole provider capable of meeting the form, fit, and function requirements of the existing equipment.

☒ These are "direct replacement" parts/components for existing equipment.

Engaging any other vendor would necessitate a complete replacement of the MFDs. Such an undertaking would cause significant operational disruption, incur substantial costs related to equipment acquisition and installation, and result in unacceptable downtime for critical government functions. Therefore, to ensure operational continuity and leverage the existing equipment, a sole-source award to Cartridge Technologies, LLC is the only viable and logical approach. Since the vendor owns the MFDs currently in use, a direct lease from that vendor is required necessitating that this contract be sole source.

TECHNICAL/REQUIREMENTS CERTIFICATION:

I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS COMPLETE AND ACCURATE TO THE BEST OF

MY KNOWLEDGE. I UNDERSTAND THAT THE PROCESSING OF THIS SOLE SOURCE JUSTIFICATION

PRECLUDES THE USE OF FULL AND OPEN COMPETITION.

Signature Date

NAVSUP FLC Norfolk Requiring Activity