Justification for Other Than Full Competition (JOFOC).pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post US Embassy Baku

Requiring Activity US Embassy Baku - Lease Vehicle Rental for Senior High-Level USG Principal

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to “solicit and award on a sole-source basis” a Firm-Fixed-Priced, IDIQ contract to:

AFN Transportation Company (Baku), Car Service Agency LLC (Baku), Econom Transport AZ LLC (Baku), Sixt Car Rental Company (Baku), and Trend Transport LLC (Baku) for a Senior High Level USG Principal traveling with a delegation inclusive of support elements in transportation services described in Section 3 on behalf of the Requiring Activity, with an expiration date of 28 February, 2026.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

Transportation services will be contracted to support the visits. The services include sedans, buses, trucks, SUVs, vans, gas, dispatch support staff, tolls, drivers, and parking. Period of performance is approximately 20 January 2026 – 28 February 2026.

Item Quantity per day Number of total days

Sedan – Full Size – with driver 43 357

Van – 7 PAX - with driver 52 519

Van - Cargo– with driver 6 40

SUV – with driver 10 54

Van – 15 PAX – with driver 13 36

Bus-54 PAX– with driver 9 27

7.5t Box truck– with driver 22 60

Sedan – Full Size – without driver 1 7

Bus-31 PAX– with driver 1 2

Sedan- Luxury– with driver 6 41

K9 Van -– with driver 11 44

The estimated value for the entire period of performance is $379,187

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

This acquisition is conducted under the authority of 41 USC 3304, as implemented by FAR 6.3 and substantiated by the following: Check one of the FAR citations below and delete the other citations.

☐ FAR 6.302-1 – Only one responsible source and no other supplies or services will satisfy agency requirements.

☒ FAR 6.302-2 – Unusual and compelling urgency.

☐ FAR 6.302-3 – Industrial mobilization; engineering, developmental, or research capability; or expert service.

☐ FAR 6.302-4 – International Agreement.

☐ FAR 6.302-5 – Authorized or required by statute.

☐ FAR 6.302-6 – National Security.

☐ FAR 6.302-7 – Public Interest.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence to be finalized with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs.

Many of the arrangements for transportation are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes of itineraries for supporting personnel often result in significant changes in how Posts work with the vendors.

With the exception of a few trips, contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation. This results in an unusual and compelling urgency in accordance with 41 U.S.C. 253 (c) (2), FAR 6.302-2.

These unique Senior High Level USG VIP travel requirements result in only a single or a very limited number of responsible sources with no other supplies or services capable of satisfying agency requirement in accordance with 41 U.S.C. 253 (c ) (2), Far 6.302-2.

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS WERE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR

WILL BE PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION

UNDER FAR 5.202 APPLIES

Due to urgency and exception in FAR 25.401(a)(5) this solicitation cannot be posted but the JOFOC will be published in FedBizOpps.

(iii) The proposed contract was synopsized on 12/15/2026. In an effort to identify competitive interest, the Department of State, as part of their market research, contacted more than 6 local entities, on an annual basis and provided a listing of vehicle rental requirements for which it is seeking competitive sources.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

The Contracting Officer has determined the anticipated $379,187 to the Government of the supplies/services covered by this J&A will be fair and reasonable based on annual market research exercises and prior competition, historical prices, and independent estimates. By signing the justification, the Contracting Officer makes a determination that the $379,187 to the Government is expected to be fair and reasonable.

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

An annual cold-call exercise was performed by the US Embassy Baku to all local rental vehicle vendors within Baku to provide their price quotes on an array of different vehicle types to include overtime costs. US Embassy Baku complied this data into a spreadsheet for future reference. Research was conducted within the past 12 months. Additional market research in a form of request for quotes was conducted in January 2026 and received seven cost samples.

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION

None

SECTION 10. LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST

IN THE ACQUISITION

Grand Taxi MMC (Baku), S.A. LTD LLC (Baku)

SECTION 11. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED

See Section 5.

SECTION 12. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b))

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

SIGNATURE:

Phong C. Ngo Date Director of Presidential Travel

CERTIFICATIONS (Continued)

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Michael M. Pitts Date Contracting Officer

SECTION 13. APPROVALS

HEAD OF THE CONTRACTING ACTIVITY

SIGNATURE:

Mark E. Hernandez Date

HCA

01/27/2026

02/12/2026 08:55 GMT

Pitts, Michael (PittsMM@state.gov)

02/12/2026 08:59 GMT

Hernandez, Mark (HernandezME3@state.gov)