Justification FAR Part 13 redacted.pdf
PDF 484 KB Posted
- Attached to
- ProVation software
- Solicitation number
- W81K0426PA008
- Issued by
-
Department of the Army Medical Command
About this file
This Justification Review Document is for a sole-source contract with ProVation Software, Inc. for ProVation GI & Pulmonary Maintenance and Software updates to support medical documentation and endoscopy information management at Womack Army Medical Center. The five-year contract will be awarded using Firm-Fixed-Price (FFP) with a base period and four one-year option periods, funded through the Defense Health Program (DHP).
The software provides electronic documentation and coding for endoscopic procedures, with specific benefits including streamlined bronchoscopy documentation, improved charge capture, and enhanced ability to document abnormal findings for interventional pulmonologists and thoracic surgeons. ProVation is the only authorized vendor, with proprietary rights to the software. The contract is a continuation of services already provided since 2010, with previous contracts ranging from $70,623 to $109,000. Market research conducted on 23 October 2025 confirmed no alternative vendors are available to provide these specialized software maintenance services.
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| File | Type | Posted |
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| Contract - W81K0426PA008_KO signed.pdf |
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CUI//SP-PROCURE//FEDCON
Control Number: 26-HRCO-003
AUGUST 2025
JUSTIFICATION REVIEW DOCUMENT
FAR Part 13 Justification and Approval Simplified Procedures for Certain Commercial Items
Program/Equipment:
ProVation GI & Pulmonary Maintenance and Software updates for automated endoscopy information management and storage for future use in support of patient care.
Authority: FAR 13.106-1(b)(1)(i)
Amount: $
Prepared by: Angelica Brown Phone: 910-907-7164
Contract Specialist Date: 07 November 2025 E-mail: angelica.d.brown.mil@health.mil
Contracting Officer: Jason Holck Phone: 910-907-6973
Contracting Officer Date: 07 November 2025 E-mail: Darlene.m.riley.civ@health.mil
Technical: Lacey Gurley Phone: 910-907-5235
IT Specialist/IMD COR Date: 07 November 2025 E-mail: lacey.m.gurley.civ@health.mil
Requirements: Benjamin Montgomery Phone: 910-907-6009
Chief, ISAC, IMD Date: 07 November 2025 E-mail: benjamin.m.montgomery2.civ@health.mil
The software suite is also useful in Endobronchial Ultrasound Bronchoscopy documentation, with better documentation of ultrasound images of lymph nodes, and biopsy sites. Charge capture for bronchoscopy procedures could add revenue that is being missed currently.
1) ProVation MD services is the only vendor authorized to provide contractual maintenance services needed for this software. No other companies have access to or can offer similar intellectual property required to perform functions needed for the software program.
a. Impact if not approved: If not approved, staff will not be able to use the various resources the contract would provide, resulting in significant increased man hours and potentially increased human error when coding. Additionally, the providers would potentially be missing out on some degree of charge capture. Many diagnostic procedures that we perform will have to be re-done in the case that the patient is referred for interventional pulmonology or thoracic surgery. There is no ability for peer review and discussion of unusual cases with current documentation.
7. Efforts to Obtain Competition: Efforts to obtain competition are not practical because of the uniqueness of this vendor having proprietary rights as the OEM and for quality assurance and patient safety does not permit other contractors to provide service, or support of its own.
a. Effective competition: None
b. Subcontracting competition: Not available as the vendor for this software is the only authorized provider of the software services.
8. Actions to Increase Competition: As technology evolves, research will continue to be performed to consider other possible contractors who may be able to provide the service standards required to fulfill this and other similar service requirements here at Womack Army Medical Center.
9. Market Research: Market Research was conducted on 23 October 2025. At this time no other vendors are available that can provide these services.
10. Interested Sources: None
11. Other Facts: These services are already being provided by the vendor, since 2010.
a. Procurement history.
CUI//SP-PROCURE//FEDCON
AUGUST 2025
12. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
Lacey Gurley IT Specialist/IMD COR
13. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
Chief , IMD
14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated price/cost to the Government for this contract action will be fair and reasonable. This determination will be made using DoD Class Deviation 2014-O0011- Determination of Fair and Reasonable Prices When Using Federal Supply Schedule Contracts, dated March 13, 2014. This determination will be made using price analysis, comparing the proposed price to historical pricing data for similar subscription renewals and review against the Independent.
Jason Holck Contracting Officer
15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.
Jason Holck Contracting Officer
GURLEY.LACEY.
MARIE.150503
Digitally signed by
GURLEY.LACEY.MARIE.150
5032299 Date: 2025.11.12 10:03:25 -05'00'
FARMER.YOLAN
DA.J.1057096523
Digitally signed by
FARMER.YOLANDA.J.10570965
Date: 2025.11.12 11:34:58 -05'00'
HOLCK.JASON.TY
LER.1300207274
Digitally signed by
HOLCK.JASON.TYLER.13002072
Date: 2025.11.12 11:46:53 -05'00'
HOLCK.JASON.TY
LER.1300207274
Digitally signed by
HOLCK.JASON.TYLER.1300207
Date: 2025.11.12 11:47:10 -05'00'
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