Justification.pdf

This is a Justification and Approval (J&A) document for a non-competitive procurement by the Department of Veterans Affairs. The contracting activity is the Veterans Integrated Service Network (VISN 8), Network Contracting Office 8 (NCO 8), at the Malcom Randall VA Medical Center in Gainesville, Florida (1601 SW Archer RD, Gainesville, FL 32608).

The Government intends to award a single Firm-Fixed-Price (FFP) contract to Santa Fe Power for replacement of a failed emergency generator control system serving Building 29 at the Malcom Randall VA Medical Center. The estimated procurement value is approximately $1,400,000. The contractor shall furnish all labor, supervision, materials, equipment, programming, installation, integration, commissioning, testing, training, warranty, and incidental services necessary to remove the existing generator control system and install a complete replacement system in accordance with the Statement of Work. Performance is to begin immediately upon award and continue through final acceptance in accordance with the approved project schedule. The justification for using other than full and open competition is based on "Unusual and Compelling Urgency" per 41 USC §3304(a)(2). The existing controls are obsolete and have reached the end of their useful life; the emergency generator control system is essential to maintaining electrical service to critical building systems during utility outages, and failure could result in patient evacuation and disruption of healthcare operations. The current hurricane season increases the likelihood of power interruptions and associated risks. Market research confirmed that Santa Fe Power, an SBA-certified SDVOSB and authorized Schneider Electric/ASCO representative, is qualified based on experience with similar generator control system modernization projects, including a comparable installation at Lake City VA Medical Center. No public solicitation was issued due to the urgency, and no other sources expressed written interest in the acquisition.