Justification_Approval - B2261 VRF Rewiring_Redact.pdf

This is a Department of the Air Force Justification for Other Than Full and Open Competition (CUI document) for a sole-source procurement valued under $10 million.

The acquisition concerns the removal and installation of Variable Refrigerant Flow (VRF) communication cabling for Hitachi HVAC systems 2 and 3 in Building B2261 at Joint Base San Antonio-Fort Sam Houston, Texas. The estimated contract value is $18,563.00, utilizing Operations and Maintenance appropriations, and will be awarded as a firm-fixed-price purchase order. The contracting officer is Emily Rodriguez, with approval from the 502d CONS PKAB/Branch Chief, Lauren R. Macias, dated 21 April 2026.

The justification cites 10 U.S.C. 3204(a)(2) for unusual and compelling urgency as the statutory authority. The rationale emphasizes that the complete failure of two inoperable HVAC units poses serious risk to the Government, as the facility houses critical U.S. Army Installation Management Command and HQ personnel. VRF cabling failures have caused continuous overheating and data hardware exposure, threatening system downtime, security vulnerabilities, and major data loss. The identified vendor is the only licensed Hitachi installer certified to perform the required service without voiding manufacturer warranty. The vendor has confirmed expedited pricing and a courtesy six-month warranty. Future competition barriers will be addressed through market research, Requests for Information, refinement of solicitation requirements, and exploration of strategic sourcing vehicles such as Blanket Purchase Agreements and GSA Schedules to develop a broader vendor pool.