Justification_and_Approval_VR Medical Simulation_Signed.pdf

Department of the Air Force: Justification for Other Than Full and Open Competition

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For use when a justification and approval as described in RFO 6.104 is required, to include restricting competition under Part 12 for acquisitions valued over SAT.

Dollar Value of this Acquisition: < $10M > $10M and < $100M > $100M and < $500M > $500M

CERTIFICATIONS: CO certification serves as J&A approval < $10M, See J&A Template Guidance at https://usaf.dps.mil/sites/ AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx#exceptions-to-full-and-open-competition-mandatory J&A Template Guidance tab

Date

28 August 2026

Contracting Officer (RFO 6.104-1(12)) Lafever, Ryan C, TSgt

Signature

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Date

31 August 2026

Technical and Requirements Personnel (RFO 6.104(b))

GIBBS, TIFFANY H

Signature

I certify that the supporting data herein, which is my responsibility, is accurate and complete.

COORDINATION Sign and Save Procedure

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APPROVALS ( RFO 6.104-2(a) Table 6-1 & R-DFARS 206.104-72 Table 206.1)

See J&A Template Guidance (https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/ Part-6---Competition-Requirements.aspx#exceptions-to-full-and-open-competition-mandatory) - Justification Approvals tab

NOTE 1: A signature block will appear here (replacing these notes) based on the "Dollar Value of this Acquisition" selected above. Since most digital signatures that include date/time-stamps are redacted before they are made publicly available, always insert the date in the “Date” cell when affixing a digital signature to this document.

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I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):

97 CONF/ PKA

II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):

97 MDG will like to purchase 2 virtual reality headsets with licensing software to conduct realistic medical training with a wide variety of types of practice from combat lifesaver and first responder. This is a sole source justification acquisition.

III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):

SimX Virtual Reality Medical Simulation

IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):

10 U.S.C. 3204(a)(1), Only one responsible source and no other supplies or services will satisfy agency requirements.

RFO 12.201-2, Other procedures - 10 U.S.C. 3204(a)(1)

V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):

This is a sole source justification requirement as only one vendor (SimX, Inc) provides the proprietary software-based platform for conducting realistic medical training which is compatible with their headset. It is designed for effectiveness in a wide variety of settings and for a wide variety of types of practice, from combat lifesaver and first responder to high acuity in-hospital care. The SimX technology was developed in part with funds from the Federal Small Business Innovation Research (SBIR) program. The SBIR program is used by the Federal Government to enable the development of technologies with dual use potential within the Government as well as the commercial sector. The SBIR program is competitively selected, and a cost reasonableness assessment is made by US Government contracting officers during selection. Under the Federal SBA SBIR/STTR Policy Directive, this assessment may be relied upon by contracting officers to satisfy the need for competition and serves as a Federal Justification for Other than Full and Open Competition (JOFOC / also known as a "sole source justification"). Additionally, because SimX owns the SBIR Data Rights and patent(s) in the technology, no other company may produce and/or sell the same technology without a license or distribution agreement from SimX.

VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):

SimX is the sole owner of the source code and knowhow necessary to provide continuing maintenance, support, and updates to the SimX VR system. No other party has access to or rights in SimX's proprietary source code.

SimX is also the exclusive developer of training cases for the SimX VR system.

VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):

The Contracting Officer is responsible for evaluating, determining, and documenting the anticipated contract cost/price is fair and reasonable in accordance with RFO Subpart 15.4, Contract Pricing.

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VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):

IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):

A special notice for this Sole Source requirement will be posted on the GPE (SAM.gov) for ten (10) days to encourage competition for future requirements.

May 2026 Page of For use when a justification and approval as described in RFO 6.104 is required, to include restricting competition under Part 12 for acquisitions valued over SAT.

Dollar Value of this Acquisition:

CERTIFICATIONS: CO certification serves as J&A approval < $10M, See J&A Template Guidance at https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx#exceptions-to-full-and-open-competition-mandatory J&A Template Guidance tab I certify that this justification is accurate and complete to the best of my knowledge and belief.

I certify that the supporting data herein, which is my responsibility, is accurate and complete.

COORDINATION

** The text in the signature blocks below is editable, including the title.

** To remove a row, click the "X" next to the signature block. CAUTION: Once removed, it can only be restored by downloading the BLANK FORM again.

APPROVALS ( RFO 6.104-2(a) Table 6-1 & R-DFARS 206.104-72 Table 206.1) See J&A Template Guidance (https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx#exceptions-to-full-and-open-competition-mandatory) - Justification Approvals tab NOTE 1: A signature block will appear here (replacing these notes) based on the "Dollar Value of this Acquisition" selected above. Since most digital signatures that include date/time-stamps are redacted before they are made publicly available, always insert the date in the “Date” cell when affixing a digital signature to this document.

I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):

II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):

III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):

IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):

V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):

VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):

VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):

VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):

IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):

9.0.0.2.20120627.2.874785