Justification and Approval_Redacted.pdf

This is a Sole Source Justification document for a federal contract opportunity issued by the Department of Veterans Affairs (VA), Office of Procurement Operations, Technology Acquisition Center, located in Eatontown, New Jersey.

The VA seeks to procure brand-name Zeiss FORUM Oracle Health Software Licenses and Integration Services through a new purchase order with firm fixed pricing and medical funding (0160). The contract period of performance runs from September 30, 2026, through January 30, 2028. The requirement involves integrating the existing Zeiss FORUM ophthalmology software system with the Cerner/Oracle Health Federal Electronic Health Record (EHR) across all eight Veterans Integrated Service Network (VISN) 15 medical centers and more than 60 Community Based Outpatient Clinics serving veterans in Kansas, Illinois, Indiana, Kentucky, Arkansas, and Missouri. The contractor must provide professional services including software installation, interface integration and support, solution testing, and licensing to enable electronic submission of ophthalmology reports into the VA's EHR system, preventing delays to patient care. Additional services include patient identifier conversion from Social Security Numbers (SSN) to Oracle Health Electronic Data Interchange Personal Identifier (EDIPI) and post-implementation interface support.

The justification cites Federal Acquisition Regulation (FAR) 12.102(a) as authority for the sole source procurement. The proposed source is ProAIM Americas, LLC, identified as the only authorized distributor and software service provider for Zeiss FORUM software. Market research conducted in July 2026 evaluated alternative sources including Red Rover Health and Thinkitive Technologies but determined they cannot meet requirements due to the proprietary nature of the Zeiss FORUM software code and the necessity for access to proprietary technical resources available only to the Original Equipment Manufacturer (OEM). No other sources have expressed written interest in the procurement, and the Government will continue monitoring the marketplace for future competitive opportunities.