Justification and Approval - Final.pdf
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- Solicitation number
- 36C25625Q1405
About this file
This document is a Justification and Approval (J&A) for a Sole Source Procurement for the Department of Veterans Affairs. The contract is with RJY Group LLC, a Service-Disabled Veteran-Owned Small Business (SDVOSB), for preventive maintenance and repair services for seven (7) 2.25 megawatt generators and two (4) portable diesel generators at the Southeast Louisiana Veterans Healthcare System main campus and Community Based Outpatient Clinics. The estimated contract value is $2,113,000.00, with a performance period from 09/30/2025 to 09/29/2030, comprising one base year plus four option years.
The sole source justification is based on RJY Group's previous successful performance of this contract, with no performance issues reported. The contracting officer determined that awarding to this SDVOSB represents the best value to the government, utilizing the authority under VAAR 819.7008 for contracts under $5 million. The procurement is for critical maintenance services to ensure proper functioning of generators at the medical center, and the contractor's past performance and proprietary expertise were key factors in the sole source determination.
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| File | Type | Posted |
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| 36C25625Q1405.docx | DOCX document |
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Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9
VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 5 Revision: 04 Effective Date: 11/15/2024
IAW VAAR 819.7008, this requirement is estimated to cost under $5 million to fulfill all needs or tasks referenced in the PWS. It also states, in the IGCE, the VA anticipates that this requirement will cost $2,113,000.00
Demonstration that the Contractor�s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):
RJY has previously fulfilled this contract requirement for the government. Their past performance history is suitable, and no issues have been encountered. Because of the breadth and scope of this requirement, their prior experience represents the best value to the government. AW VAAR 819.7008 819.7003(DEVIATION).
Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:
IAW VAAR 819.7008, it was determined by the CO that the best business decision, to procure the services necessary for this requirement, would be to sole source this contract to an SDVOSB. The award notice will be publicized to the GPE IAW FAR 5.302-5. The justification and approval will also be publicized after contract award IAW FAR 6.305.
Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:
Based on market research, the proprietary rights of the vendor�s product, and analyzing historic contracting pricing in relation to contract number 36C25623P0818, the contracting officer has determined the anticipated amount will be fair and reasonable.
Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:
Due to the criticality of the requirement, limited market research was done to verify that the proposed contractor meets eligibility criteria outlined in VAAR 819.7003(DEVIATION).
RJY Group LLC is a certified SDVOSB and this requirement�s dollar value will be below the $5M threshold.
Any Other Facts Supporting the Use of Other than Full and Open Competition:
Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:
REUBEN
ZEPEDA
Digitally signed by
REUBEN ZEPEDA
Date: 2025.09.04 16:43:14 -05'00'
File details come from the government source that posted it. Updated .