JUSTIFICATION AND APPROVAL.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:VA-26-00026982

1. Contracting Activity: Department of Veterans Affairs, VISN 15, Robert J. Dole VA

Medical Center (RJDVAMC) 2237: 589-26-1-4736-0014

2. Brief Description of Supplies required and the intended use/Estimated

Amount:

The estimated value of the proposed action is $199,425.00 The material only to be provided are:

Materials only procurement – Provide all required materials for 1,151 feet of

Ameristar 3-rail Impasse II Anti-Climb Gauntlet style ornamental iron fence.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

There is approximately 1,250 feet of Ameristar 3-rail Impasse II Anti-Climb Gauntlet style ornamental iron fence already in-place around the perimeter of our facility. This procurement will provide a continuation of that existing fence. The fencing manufacturers make their products unique enough that other brands will not connect/attach in a safe/secure manner. A letter from the manufacturer Ameristar stating that American Fence (our requested sole-source supplier) is an approved distributor of their products. Use of another fencing product would require that the entire fence of 2,401 be replaced with another brand/type of fence. The delay in not awarding the brand name sole source would require delay the procurement and shift the responsibility of the installation and labor costs to the Wichita VAMC. If procured in a timely manner the City of Wichita will cover the labor and installation costs.

one hundred and twenty (120) 10’ tall x 8’ wide Ameristar Impasse II anti-climb gauntlet (curved top) panels one hundred seventeen (117) 4 7/16” x 2 ¾” x 12’ long 6-hole 12-ga I-beam style posts one (1) 4’ opening x 10’ tall single swing gate (including hardware to make 2 single gates a double gate eighteen (18) Impasse II privacy slat panels 94 5/8” long

4. Description of market research conducted and results or statement why it was not conducted: There is no reasonable expectation that VA Rule of Two can be satisfied. Sources Sought Notice for a Brand Name was published on January 5, 2026, with responses due back January 12, 2026. Two responses were received to the Sources Sought Notice. One was a Small Business that can provide required

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# supply, and one was a SDVOSB that said they could provide the supply. The SDVOSB did not provide a capability statement that proved they could provide the supply. The manufacturer of the required fencing supplied an authorized distributor list and the SDVOSBs is not on the list. The SDVOSBs would be purchasing the supply for an unauthorized distributor, and the VA would have no way to determine if the product is from the OEM. The OEM supplied authorized distributor list contains the one name of the small business listed as authorized to sell the product in Wichita, Kansas. A small business brand name sole source award will be in the best interest of the Government. The supply has to be ordered in the next week, or the City of Wichita will no longer be responsible for the installation or labor costs.

This is a brand name sole source emergency procurement. The OEM, Ameristar is a small business and manufactures the fence products in Tulsa, Oklahoma, consistent with the Buy American Statute analysis documented in the market research report.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lisa A Buchanan Date Contracting Officer

LISA

BUCHANAN

Digitally signed by LISA

BUCHANAN

Date: 2026.02.11 11:01:01 -06'00'