Jumbotron and Streaming Services - JB-MDL OHAS 2025 - 4 March 2025.docx

PERFORMANCE WORK STATEMENT

Project Title: JBMDL Power in the Pines 2025 Open House and Air Show (OHAS) Jumbotron Plus Live Broadcast

Purpose:

To pre-stage multimedia equipment to communicate incident response procedures to a 125,000-person crowd during the 2025 Joint Base McGuire-Dix-Lakehurst (JBMDL) Open House and Air Show (OHAS). To use these multimedia capabilities to share our Joint Base story with the audience both in-person and virtually.

Event Information:

1. 16 – 18 May 2025

a. “Middle/High-School Career Day” – morning of Fri, 16 May 2025

b. “Family & Friends (DOD ID Holder) Day” – afternoon of Fri, 16 May 2025

c. “Power in the Pines (General Public) OHAS” – Sat, 17 May – Sun 18 May 2025

d. Thu, 15 May 2025 is setup and Mon, 19 May 2025 is teardown and clean-up

e. Air Show duration is planned for 4 hrs with the possibility of 1 hr of delays

f. Air Show timeline is planned for 1200 to 1540 EST, with margins for delays to 1640 (rain or shine)

2. McGuire Airfield on JBMDL, NJ, in-person and online audiences

a. In-person experience: 125,000 people per day on Saturday and Sunday

b. Online experience: On at least Facebook, YouTube, and the JBMDL website on Saturday and Sunday.

Description of Service(s) Needed:

1. Online Experience:

a. A minimum of 4.5 hours with up to 5.5 hours of hosted, continuous live streaming coverage of the event on the 2 weekend days of the OHAS. For context, the notional plan is to stream 1130 to 1600 EST, with possibility of an additional hour due to delays. These times are for illustrations and subject to change.

b. Two professional commentator(s) to host the live stream on Saturday and Sunday.

c. One (1) equipment operator or team to provide at least 3 live interactions on-site of the event of up to 10 minutes each on Saturday and Sunday. The contractor will provide video and sound support and JBMDL will provide on-air talent. The Government will not provide manning for cameras or other contractor-owned equipment.

d. One (1) equipment operator or team to provide one live interaction on-site of the event of up to 10 minutes on Friday to be recorded and played on Saturday and Sunday.

e. Contractor shall be able to capture multiple angles of the live show.

f. Pre-produced multimedia content is provided by the JBMDL team no later than 14 calendar days prior to the event. The content is 10 videos of 1 to 5 minutes in length. Formatting or minor editing to fit the feel of the rest of the produced content is expected.

g. Graphics and animations for professional transitions and presentation of content.

h. Production shall utilize extensive, immersive production elements including act intros, on-screen graphics identifying aircraft, pilots, maneuvers, facts and figures.

i. The contractor will be provided with and shall incorporate features about the base, related recruitment opportunities and roles, local history, with ability to seamlessly transition to preproduction content in the event of emergency or sudden non-availability of aircraft. Aerial performers may also provide background information to be included no later than 14 calendar days prior to event.

j. Audio for the “Online Experience” will incorporate some of the on-site announcer content provided by a separate contractor, specifically air show radio transmissions and Thunderbird narration. This requires interfacing with the sound system provided by the Air Boss contract. Contractor shall provide all cabling (XLR) to connect to Air Boss sound system.

k. Interface with the Air Boss, Announcer, and Sound System contractor to utilize their audio content as appropriate. The Air Boss contractor shall be the lead for coordination and synchronization.

l. Electrical power will be provided at a single location for the production trailer and the host’s streaming stand.

2. In-person Experience: Three days total of multi-camera digital video production system with video playback and graphic overlay for video distribution to the on-site large mobile screens, commonly referred to as jumbotrons:

a. Portions of the online experience, specifically host interviews with the Installation Commander, preproduced multimedia content, live interactions, will also be broadcast to the in-person audience via contractor provided screens. The Air Boss contractor shall be the lead for coordination and synchronization.

b. Between 4.5-5.5 hours of live ground and air show demonstrations on screen on location.

c. Periodically, an event layout map with highlights of attractions and activities, with possibility of voiceover description, shall be displayed on all screens.

d. Provide, setup, operate, and teardown two large display equipment consisting of two mobile screens measuring 22 ft high and 30 feet wide mounted on self-driven vehicles or towed trailers.

e. Provide, setup, operate, and teardown four medium display equipment measuring 11 ft high and 15 ft wide for use within the primary spectator area of the event.

f. Provide a video output via an HDMI cable to five JBMDL-provided TVs in the sponsorship chalets and Commander’s tent. The responsibility of the contractor is to provide a wired or wireless link to the TV’s location, will terminate in an HDMI output, and cables and transmission equipment will be secured for safety.

g. Electrical power will be provided at each large screen, medium screen, and HDMI drop location. Power for the production equipment is addressed in the “Online Streaming” section.

3. Post-Event Content:

a. The contractor shall provide the Government all footage within 14 days after the event via mailed DVD, external drive, or Government agreed upon methods of digital transmission.