JTF_ICE-STORAGE_INSTRUCTIONS TO OFFERORS and EVALUATION FACTORS.pdf

INSTRUCTIONS TO OFFERORS

REQUEST FOR TASK ORDER PROPOSALS (RTOP)

JTF – Southern Border – Ice Storage Service

1. Offerors must submit their proposal to the Contracting/Ordering Officer at e-mail address eric.l.kirkpatrick.mil@army.mil, bruce.v.balsink.mil@army.mil, sean.j.wynot.mil@army.mil no later than 20 June 2025, 1200 Eastern Standard Time. RFIs may be submitted until 1200 Eastern Standard Time on 20 Jun 2025.

2. Offerors must submit the names and qualifications of their Primary and Alternate Contract Managers with their proposals.

3. Offerors must submit time to Full Operational Capability (FOC) (from time of NTP) with their proposals. FOC is required within 96 hours of notice to proceed.

4. Offerors must submit point of contact information for the ice storage service provider that they intend to use in order to coordinate specific drop locations for each storage container.

5. Offerors must submit specifications of each storage solution for each location, QTY, and price.

6. Past Performance: Offerors shall submit past performance data with their proposals that demonstrate the following:

a. Relevant past experience from one or more projects with similar types of work within the last five years that also demonstrate:

a. Quality of Performance – Past contracts must have been completed successfully, with minimal corrective actions or disputes

b. Successful history of meeting all technical and regulatory requirements.

c. Customer satisfaction with the quality of past work.

d. History of meeting deadlines and delivering services/products on schedule.

7. Pricing. RTOP Exhibit Multiple Award Contract Proposal:

a. For all items, fill in the “Ice Storage Solution”, “QTY” “Price per Month”, and “Total

Price” columns.

b. Do not alter the other columns of information.

c. Period of Performance is listed on the attachment but is subject to change.

d. If a modification is later required to increase/decrease quantities of services originally placed on the basic task order, the Government will evaluate individual ELINs for fair and reasonableness.

e. If any items are being provided at no cost, please indicate so, otherwise the assumption is those items are not being proposed.

mailto:eric.l.kirkpatrick.mil@army.mil mailto:bruce.v.balsink.mil@army.mil mailto:sean.j.wynot.mil@army.mil

f. If the contractor submits substitute items, the explanation required by contract Section H-2 “Ordering” shall include documentation (i.e. picture, drawings, technical data) to support the Government determination of technical adequacy. Contractor should make every effort to notify Ordering officer prior to submission of the RTOP.

EVALUATION CRITERIA

The Government will make the award to the offeror with the lowest-priced, technically acceptable offer. The evaluation factors are Cost/Price, Technical, Mission Capability and Past Performance. The award will be made to the lowest-priced offeror, unless the lowest-priced offeror’s proposal is unacceptable for the Mission Capability factor and/or the Past Performance factors. In that case, the Government will award to the next lowest-price offeror who is technically acceptable.

1. Cost/Price

a. The Government will make the award to the offeror with the lowest-priced, technically acceptable offer.

2. Technical

a. Contractor’s technical proposal must demonstrate understanding of the requirement and includes plans for ice storage, maintenance, fueling, and the ability to repair or replace ice storage containers within 8 hours should any of the storage containers become inoperable.

3. Mission Capability

a. FOC is required within 96 hours of notice to proceed.

b. Specifications detailed in the supplementary PWS and demonstrate understanding of the requirement.

4. Past Performance

a. Relevance of Past Work – Offerors must demonstrate experience in projects of similar scope, complexity, and magnitude within the last five years.

b. Quality of Performance – Past contracts must have been completed successfully, with minimal corrective actions or disputes

c. Compliance with Contract Requirements – Offerors must provide evidence of meeting all technical and regulatory requirements in previous contracts.

d. Customer Satisfaction – Offerors must submit references or performance ratings from previous federal contracts, showing positive feedback from contracting officers.

e. Timeliness of Delivery – Offerors must demonstrate a history of meeting deadlines and delivering services/products on schedule.

***An offeror without any relevant past performance is deemed to have a “neutral” past performance rating, which equates to a rating of Acceptable.***