UPDATED Combo - Airshow Lodging.pdf

Combined Synopsis/Solicitation

(IAW FAR 12.603)

Solicitation Number: FA810125Q0010

Air Show Lodging

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number FA810125Q0010 is being issued as a request for quotation.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-02.

This acquisition is issued as a 100% Small Business Set-Aside. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The North American Industry Classification System (NAICS) code is 721110.

CLIN # Part Number/Noun Quantity Unit Delivery Schedule 0001 Rental of 60 hotel rooms for 3 nights from 27 Jun – 30 Jun at Government Rate IAW Attachment 1, Statement of Work

(SOW)

1 Lot 27 June 2025 – 30 June 2025

Contract Line Items (CLINs):

Note: All CLINs are Firm Fixed Price (FFP) The Contractor shall:

• Cover all cost associated with all product and labor required for packaging, shipping and handling from vendor facility to Tinker AFB, Ok.

• Replace at no cost to the government any damaged materials or supplies to unit before completion.

• Provide all documentation regarding shipment tracking, receiving reports, invoices and completion of order letter

Delivery Information:

Ship to Address:

F3Y0AK

72 FSS SVFL

AF BPN NO MLSBLS PROC CP4057394761 6120 ARNOLD ST STE 8101

TINKER AFB, OK 73145

Inspection and Acceptance:

Inspection and acceptance of the system will be performed at the place of performance.

Competition Requirement:

100% Small Business Set-Aside

NAICS Code:

721110

Size Standard:

$40M

Payment Information:

Payments shall be made for items accepted by the Government that have been delivered to the delivery destination.

NOTE: Offers requiring advanced or progress payments do not meet the term and conditions of this solicitation.

Required Registration by all Contractors:

In order to do business with the government, it is mandatory per Federal Acquisition Regulation (FAR) 52.212-3, Offeror Representations and Certifications – Commercial Items, which all offerors must be registered with:

• System for Award Management (SAM) (www.sam.gov) NOTE: Contact the POC on the website for information and guidance regarding these registrations

Terms and Conditions; The following clauses are included but not limited to:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

FAR 52.212-1 Instructions to Offerors – Instructions to Offerors -- Commercial, applies to this acquisition.

FAR 52.212-2 Evaluation Commercial items, Evaluation -- Commercial Items, The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and past performance considered.

http://www.sam.gov/

Any offeror must include a completed copy of the provision, FAR 52.212-3, Offeror Representations and Certifications. The government will award to the contractor who will be most advantageous to the government price and past performance.

FAR 52.212-4 Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items, applies to this acquisition.

The following clauses within 52.212-5 are included but not limited to:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.211-6, Brand Name or equal .

52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While 52.219-6, Notice of Total Small Business Set-Aside 52.219-9, Small Business Subcontracting Plan 52.247-34 F.O.B. Destination 52.252-2 Clauses Incorporated by Reference

The following DFARS clauses are included but not limited to:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights 252.204-7004 Alt-A System for Award Management Alternate A 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.211-7003 Item Unique Identification and Valuation 252.232-7003 Electronic Submission of Payment Requests & Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions

The following AFFARS are included but not limited to:

5352.201-9101, Ombudsman 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 AFSC Tinker Contractor Access to Air Force Installations (Edited)

Standard Commercial warranties apply.

Evaluation of Proposals:

All offeror’s responses will be evaluated in accordance with FAR clause 52.212-2, Evaluation of Commercial Items. Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13.5, Simplified Acquisition Procedures. The following factors shall be used to evaluate offers:

(1) Price: award will be made to the lowest priced technically acceptable (LPTA) offeror.

Contact Information

Quotations are due: Tuesday, 11 Feb 2025 by 1:00 PM Central Standard Time (CST). Contact the following individual for information regarding this solicitation:

TSgt Javon Tharps Contact Specialist Javon.tharps@us.af.mil

NOTE: Emailed proposals are preferred

RESPONSE PAGE

RETURN THIS PAGE WITH THE COMPLETED INFORMATION AND

AUTHORIZED SIGNATURE

1. OFFEROR INFORMATION

BUSINESS NAME:

STREET ADDRESS: CITY, STATE, ZIP:

CAGE CODE and DUNS:

BUSINESS WEB ADDRESS:

CONTACT PERSON:

TELEPHONE: FAX:

E-MAIL:

2. Supplies/Services and Prices/Costs CLINs Qty Unit Unit Price Total

Rental of 60 hotel rooms for 3 nights from 27 Jun – 30 Jun at Government Rate IAW Statement of Work (SOW)

1 Lot

Total Price $____________________

DISCOUNT TERMS:

NET 30 or _______% IN _______ DAYS

DAYS REQUIRED FOR DELIVERY:

3. Certification of Response Offeror’s Authorized Representative's Signature Date

Type or Print Name Position or Title

Contractor is Required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.