JSA-24-Q431730-A.pdf

Page 1 of 2 PD 6 (DEC 2022)

REQUEST FOR PROPOSAL (RFP)/REQUEST FOR QUOTE (RFQ)

SOLICITATION, OFFER AND AWARD

RFP/RFQ No.: JSA -______-_________ Date Issued:

Proposals/Quotes Are Due:

No later than _____ PM EST on ________

Site Visit:

☐ Will Be Held At ______ PM EST on ______ (See #4 Below) ☐ Will Not Be Held

Procurement Officer: Telephone: Email:

Alternate Contact: Telephone: Email:

1. PROPOSAL/QUOTE INSTRUCTIONS – SUBMIT ALL OF THE FOLLOWING WITH YOUR PROPOSAL:

a. Completed/Signed PD 6 Form

b. Proposal or Bid Schedule

c. Completed/Signed Representations and Certifications

d. Other Information as described in the attached Proposal/Quote Instructions

2. BASIS FOR AWARD – AWARD WILL BE MADE AS INDICATED BY BOX MARKED BELOW:

☐ Best Value – Tradeoff Process ☐ Best Value – Low Price Technical Acceptability ☐ Specific evaluation factors apply to this solicitation. See the Evaluation and Award criteria.

3. CONSTRUCTION MAGNITUDE (Minimum: $ , Maximum: $ , Not Applicable: )

4. SITE VISIT – ATTENDANCE AT A PRE-PROPOSAL SITE VISIT ☐ IS ☐ IS NOT REQUIRED

If required, offerors must attend a site visit to be eligible for award of any subcontract resulting from this solicitation. Attendees must report to the Support Service Center (SSC) building (Building No. 28), 628 Hofstadter Road, Newport News, VA, no later than the date and time specified above. Additional site visits / conferences will only be held if the Procurement Officer determines they are in the best interest of Jefferson Lab. The following are applicable if box is checked:

☐ Hard hats, safety shoes, and safety glasses are required.

☐ Attendees must pre-register for the site visit by sending an e-mail to the Procurement Officer with the company name and number of attendees. Registration deadline for the site visit is _______ on ________.

Non-U.S. citizens see International Visitors for additional requirements for international visitors.

☐ All attendees must have a valid picture ID.

5. ☐ QUESTIONS –

Any questions related to the RFP/RFQ must be in writing and should be sent by email or by fax to the attention of the Procurement Officer or mailed to the Procurement Office business address. For expediency, email is highly preferred. All inquiries regarding this solicitation must be received no later than to allow JSA sufficient time to respond. Please reference the solicitation number in your correspondence.

6. SHIPPING TERMS: FOB Destination unless otherwise specified

7. NOTICE OF TOTAL SMALL BUSINESS SET-A SIDE:

☐ If the box to the left is marked “ ” this solicitation is set aside to small business firms only. Offers/bids received from concerns that are not small business concerns shall be considered non-responsive and will be rejected. The North American Industry Classification System (NAICS) code for this requirement is: ________. The Small Business size standard in millions of dollars is _______, and the Small Business size standard in number of employees is ________.

8. STATE AND LOCAL TAXES –

Unless otherwise indicated below or elsewhere in the solicitation or purchase order, prices shall include all applicable Federal, State, and Local Taxes.

https://www.jlab.org/visiting/international-visitors https://www.jlab.org/visiting/international-visitors

Page 2 of 2 PD 6 (DEC 2022)

☐ This requirement is exempt from Commonwealth of Virginia Sales and Use Taxes. A Certificate of Exemption form will be provided at award.

☐ Any Virginia Sales and Use Tax shall be included in the total price, however, shall be detailed separately in the quote and invoice.

9. APPLICABLE TERMS AND CONDITIONS- The Sections marked below are applicable and attached to this solicitation.

☐ Fixed Price Supply- Form TC-1 Commercial ☐ Fixed Price Supply- Form TC-2 Non-Commercial ☐ Fixed Price Services- Form TC-3 Commercial ☐ Fixed Price Services- Form TC-4 Non-Commercial ☐ Fixed Price Construction - Form TC-5 Construction ☐ Environment, Safety and Health Requirements (included in Specification) ☐ Service Contract Act Age Determination ☐ Davis-Bacon Act Wage Determination

10. SPECIFICATIONS, DRAWINGS, AND/OR EXHIBITS LISTED BELOW ARE ATTACHED IF BOX MARKED Required Bonds (Sample Bonds – See SF24, SF25 and SF25A here: GSA Forms)

☐ Bid Bond ☐ Performance Bond ☐ Payment Bond

Attachments included in package ☐ Instruction to Offerors ☐ Proposal or Bid Schedule ☐ Combined Specification/ Drawings ☐ Terms and Conditions ☐ Terms and Conditions Certification ☐ Davis-Bacon Rates ☐ Representations and Certifications ☐ Amendments Issued under

OFFER (COMPLETE AND SIGN)

Acknowledgement of Amendments:

Amend. No. Amend. No. Amend. No. Amend. No. Amend. No.

Payment Terms: Indicate any prompt payment discounts; otherwise, payment terms shall be Net 30 days. _________

FIRM SUBMITTING OFFER INFORMATION:

Company Name: Phone Number: Email / Fax Number:

Address: City: State: Zip:

AUTHORIZED PERSONAL TO SIGN OFFER INFORMATION:

Name: Title:

Signature: Offer Date:

RFP/RFQ NUMBER:

https://www.gsa.gov/reference/forms https://www.gsa.gov/reference/forms

ATTACHMENT 1

SPECIFICATIONS &

DRAWINGS

THOMAS JEFFERSON NATIONAL ACCELERATOR FACILITY

(JEFFERSON LAB)

NEWPORT NEWS, VIRGINIA

SPECIFICATIONS

Hall D Deoxygenation System Installation

February 27th, 2024

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Attachments

GRAVER FULL FLOW FILTER HOUSING SPECIFICATION – GOV FURNISHED EQUIPMENT 121

END OF TABLE OF CONTENTS

Division Section Title Pages

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 3

012900 PAYMENT PROCEDURES 8

013100 PROJECT MANAGEMENT AND COORDINATION 11

013300 SUBMITTAL PROCEDURES 16

013529 SAFETY AND HEALTH REQUIREMENTS 25

017700 CLOSEOUT PROCEDURES 48

017823 OPERATION AND MAINTENANCE DATA 52

Facility Services Subgroup

DIVISION 22 – PLUMBING

220523 BALL VALVES FOR PLUMBING PIPING 58

220529 HANGARS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT 63

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT 72

221116 DOMESTIC WATER PIPING 76

221119 DOMESTIC WATER PIPING SPECIALTIES 84

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230533 HEAT TRACING FOR HVAC PIPING 88

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT 91

230523 GENERAL DUTY VALVES FOR HVAC PIPING 95

232113 HYDRONIC PIPING 99

232116 HYDRONIC PIPING SPECIALTIES 104

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 106

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 108

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 110

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS 112

262726 WIRING DEVICES 115

262813 FUSES 117

262913.03 MANUAL AND MAGNETIC MOTOR CONTROLLERS 118

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D Deoxygenation System Install Feb 2024

SUMMARY 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Work covered by Contract Documents

2. Project information.

3. Furnished Materials

4. Site Access.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

8. Terminology

B. Related Section:

1. Division 01 Section “Safety and Health Requirements” for additional safety and health requirements.

C. References:

1. American Society of Civil Engineers publication “CI/ASCE 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data”.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. Installation of water deoxygenation system, with water reuse and full flow filter in Building

200.

a. Deoxygenation System: This will be installed and integrated into existing low conductivity water system side stream piping and make up water piping. It will include installing two vacuum pumps and a total of four degassing contactors.

b. Full Flow Filter: A full flow filter will be installed into the existing system’s four-inch return piping header. Work will include welding and fitting new pipe, installing isolation and bypass valves to allow online servicing, and fitting up to new Jefferson

Lab provided filter housing (GFE).

c. Water Reuse System: Potable water is used by the deoxygenation system vacuum pumps and will be routed to a new 55-gallon collection tank. The collection tank shall have a submersible pump with its discharge piping routed up and into the cooling tower basin located outside on the west side of B200.

1.3 PROJECT INFORMATION

A. Project Identification: Hall D De-Ox System Install

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

SUMMARY 011000 - 2

1. Project Location: 12000 Jefferson Avenue, Newport News, Virginia.

B. Owner: Jefferson Lab managed and operated by Jefferson Science Associates (JSA) on behalf the Department of Energy, Office of Science.

1.4 FURNISHED MATERIAL AND EQUIPMENT

A. Project Material and Equipment

1. Filter and filter housing will be furnished as GFE by Jefferson Lab for instillation by the subcontractor.

2. All other Required material and equipment for construction execution will be furnished for installation by the Subcontractor.

3. Delivery Location - The materials and equipment Required for construction can be stored in Building 200. Rollup doors and personnel doors can be used to facilitate deliveries and storage.

1.5 SITE ACCESS

A. ACCESS RESTRICTIONS AND BADGING

Refer to JSA Clause 118 Site Access for registration requirements for any individual needing to access Jefferson Lab. Badging is required for personnel performing work on site.

B. CONSTRUCTION SITE LIMITS

1. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this

Section.

2. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

a. Limits: Confine construction operations to only areas indicated on drawings and areas required for construction activities.

b. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to

40 feet beyond building perimeter; 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter; 15 feet beyond primary roadway curbs and main utility branch trenches; and 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, stormwater detention facilities, and playing fields) that require additional staging areas in order to limit compaction in the constructed area.

c. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

SUMMARY 011000 - 3

1) Schedule deliveries to minimize use of driveways and entrances by construction operations.

3. Condition of Existing Building: Maintain portions of existing building and grounds affected by construction operations in a weather tight condition throughout construction period. Repair damage caused by construction operations to match or exceed original conditions.

1.6 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from.

2. Notify the Subcontracting Officer/TR not less than 72 hours in advance of activities that will affect Owner's operations.

1.7 WORK RESTRICTIONS

A. WORK SCHEDULE

1. Normal Work Hours – Normal working hours at Jefferson Lab are 6:00 am to 6:00 pm, Monday through Friday, excluding holidays and shutdown period. Work at the Project Site outside of normal working hours requires approval from the Subcontracting Officer.

Requests to work outside normal working hours should be submitted at least 48 hours in advance.

2. Holidays – Eleven days are designated as JSA/Jefferson Lab holidays and during the period between Christmas Eve and New Year’s Day Jefferson Lab will be closed. All subcontractor personnel will follow the JSA/Jefferson Lab holiday and shutdown schedule.

a. The holidays observed by JSA/Jefferson Lab are:

New Year’s Day Martin Luther King’s Birthday

Memorial Day Independence Day

Labor Day Thanksgiving Day

Day after Thanksgiving Christmas Eve

Christmas Day New Year’s Eve

Juneteenth

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. The Subcontractor shall request each utility outage in writing a minimum 2 days in advance. The request is to be submitted to the TR.

2. Work shall be scheduled in a manner to minimize the duration of each utility outage.

C. RESTRICTIONS WITHIN ACCELERATOR SITE

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

SUMMARY 011000 - 4

1. The subcontract work takes place within the Accelerator Site. The Accelerator Site is an electron beam experimental facility and the electron beam is sensitive to vibrations in the ground. The following activities are known to disturb the electron beam:

a. Vibratory compactor for soil or paving.

b. Loaded dump truck running on the road at speeds higher than 10 to 15 miles per hour.

c. Any equipment running relatively fast on tracks.

d. Pile driving.

e. Thumping the ground or breaking concrete by impact with a backhoe bucket.

2. None of the above or any activity producing ground vibrations that will disturb the beam will be permitted except when beam is shut off. The beam is shut down for maintenance periods. Site coordination must be through the TR; with the approved progress schedule reflecting planned shutdown times. Close coordination is crucial to beam operations.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify TR not less than two days in advance of proposed disruptive operations.

2. Obtain TR’s written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within any building or within 50 feet of entrances, operable windows, or outdoor air intakes.

F. Controlled Substances: Use of tobacco products within buildings and controlled substances, illegal drugs (and associated paraphernalia), and other items prohibited by law anywhere on Lab property is not permitted.

G. Unauthorized Items: weapons (including hunting knives), explosives, pyrotechnics, or other dangerous instruments or materials likely to produce substantial injury or damage to persons or property are not permitted on Lab property.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

SUMMARY 011000 - 5

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations and scheduled on

Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

1.9 TERMINOLOGY

A. Specification Terminology:

1. Any reference to Architect within this subcontract shall be interpreted as Subcontracting

Officer and/or TR.

2. Any reference to Contractor shall be interpreted as Subcontractor. Jefferson Science

Associates (JSA) is a Contractor to the Department of Energy for the Operation and

Maintenance of Thomas Jefferson National Accelerator Facility (Jefferson Lab).

Therefore, a Contract issued by JSA is referred to as a Subcontract.

3. Any reference to Owner within this subcontract shall be interpreted as Jefferson

Lab/Jefferson Science Associates (JSA).

4. Reference to TR refers to the Subcontracting Officer’s Technical Representative.

END OF SECTION 011000

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D Deoxygenation System Install Feb 2024

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. These procedures supplement Subcontract FAR Clause 52.232-5, “Payments under Fixed-Price Construction Subcontracts”.

B. See Division 01 Section "Construction Progress Documentation" for submitting the construction schedule.

1.2 SCHEDULE OF VALUES

A. The schedule of values shall be prepared in conjunction with the development of the performance schedule. Installed components of work and their associated tasks listed in the Schedule of Values shall match the activities in the construction schedule. Once approved the activity values listed in the Schedule of Values shall not be changed.

B. Format & Content:

1. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each activity listed. Jefferson Lab/JSA will provide the Subcontractor with a MS Excel Spreadsheet electronic file.

a. ID number – The identification or activity number shall match the identification used on the performance schedule.

b. Activity Description – The activity description shall match the description used on the performance schedule.

c. Number of Units

d. Units – The units identified for an activity shall be suitable to determine the activity’s percent complete on a monthly basis.

e. Unit Value for each activity

f. Total Value for each activity

2. Round amounts to nearest whole dollar; total shall equal the Subcontract Sum.

3. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

4. Each item in the Schedule of Values and Application for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may not be shown as separate line items in the Schedule of Values.

Distribute the cost as general overhead expense across actual work-in-place activities.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D Deoxygenation System Install Feb 2024

PAYMENT PROCEDURES 012900 - 2

b. The amount of premiums paid for performance and payment bonds may be a line item of the Schedule of Values.

c. Mobilization line items are acceptable provided there is an equal value demobilization line item.

d. Items indicated as lump sum for the unit will be paid only when the Item is 100% complete.

5. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

6. Closeout Costs. Include separate line items for the contract and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Subcontract Sum.

7. Updating: Update and resubmit the Schedule of Values before the next Application for Payment when Subcontract Modifications change the Subcontract Sum.

C. Submit the Schedule of Values to TR at earliest possible date. No Applications for Payment will be accepted until after the TR has approved the Schedule of Values.

D. Schedule of Values will not be approved without an approved construction schedule.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 APPLICATIONS FOR PAYMENT

A. Applications for Payment may be submitted no more than monthly. Each Application for Payment shall be consistent with previous applications and payments as certified by the TR and paid for by Jefferson Lab/JSA. Use Jefferson Lab/JSA’s provided form for Applications for Payment.

B. Prior to preparation and submission of an Application for Payment, the Subcontractor’s representative and the TR shall meet and agree on the percent complete of each activity in the Schedule of Values.

C. Application Preparation: Electronic submission of invoices to finance@jlab.org is preferred.

Submit a signed Application for Payment to JSA/Jefferson Lab Accounts Payable.. Incomplete applications will be returned without action. With each application, submit the following items:

1. Application for Payment Form

2. Monthly voucher identifying the work complete.

3. Updated Performance Schedule. Percent complete on the performance schedule shall be supported by the Monthly voucher. Use updated schedules if revisions were made.

4. Copies of stored material invoices.

D. Administrative actions and submittals that must precede or coincide with submittal of Application for Payment include the following:

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones mailto:finance@jlab.org

Hall D Deoxygenation System Install Feb 2024

PAYMENT PROCEDURES 012900 - 3

1. List of subcontractors

2. Approved Schedule of Values including updates.

3. Performance Schedule.

4. Technical Submittals up-to-date. Work without approved submittals will not be paid.

5. Satisfactory Inspection and Test Reports for work billed to 100%

6. As-Builts up-to-date.

7. Waste Reduction Progress Reports up-to-date.

8. Daily Reports up-to-date.

9. Payroll submissions up-to-date.

E. Certification: Each Application for Payment shall be certified in accordance with Subcontract FAR Clause 52.232-5, “Payments under Fixed-Price Construction Subcontracts” with the following:

1. The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract;

2. All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification

3. Request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from a subcontractor or supplier.

3.2 SUBCONTRACT MODIFICATIONS

A. Each subcontract modification shall be added to the end of the approved Schedule of Values. The modification shall be broken into a sufficient number of activities to adequately identify the percent complete of each activity.

END OF SECTION 012900

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D De-Ox System Install Mar24

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project; including, but not limited to, the following:

1. Project Supervision and Coordination

2. Project meetings.

3. Requests for Interpretation (RFIs).

1.2 SUPERVISION

A. Minimum Requirements

1. In addition to FAR Clause 52.236-6 Superintendence by the Contractor, the

Contractor shall have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work.

B. Superintendent Qualifications

1. The project superintendent must have a minimum of 10 years of experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of

OSHA 1926 and 1910 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The

Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question. The superintendent is permitted to also perform Quality Control (QC) as long as the superintendent meets the qualifications of that section.

2. Duties

a. The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The project superintendent at a minimum is responsible to:

1) Oversee the whole construction process.

2) Ensures the safety and health project plans are put into practice.

3) Ensures quality requirements are put into practice.

4) Organize the workers to make certain that they are all performing well to satisfy the construction requirement.

5) Track the construction process to make sure that it is completed on time.

6) Records the progress of the project in association with the foreman.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D De-Ox System Install Mar24

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

7) The Project Superintendent may be a “working” Superintendent.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Startup and adjustment of systems.

8. Project closeout activities.

1.4 SUBMITTALS

A. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office numbers. Provide names, addresses and telephone numbers of individuals assigned as standby in the absence of individuals assigned to Project.

1.5 PROJECT MEETINGS

A. Preconstruction Conference: The Subcontractor shall attend a preconstruction conference scheduled by the Subcontracting Officer. The conference will be held at the Project site or another convenient location.

B. Progress Meetings

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D De-Ox System Install Mar24

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

1. Construction Status Meetings: In accordance with Subcontract JSA Clause 406

“Construction Status Meetings”, the Subcontractor shall attend monthly project progress meetings scheduled by Jefferson Lab. The Subcontractor’s Superintendent and Project

Manager shall attend all scheduled meetings. Other Subcontractor Representatives shall attend as determined needed or upon request of Jefferson Lab.

2. TR Progress Meetings: Conduct progress meetings at regular intervals.

C. Pre-installation Conferences: As identified in the technical specifications and after approval of submittals and before performing specified work, Jefferson Lab will hold a conference.

1. Agenda: The following topics will be discussed:

a. Drawings and specifications;

b. Procedure for onsite inspection and testing;

c. Coordination with other trades; and

d. Safety Requirements.

2. Attendance at Pre-installation Conference may be required by the prime, lower-tier subcontractor(s) directly responsible for installation, a material manufacturer’s representative, Jefferson Lab, and Designer of Record. TR will decide required attendance for this meeting.

1.6 REQUESTS FOR INTERPRETATION (RFIs)

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

RFIs shall not be used to address substitutions or Subcontractor proposed variances. Substitutions shall be addressed as described in Section 013300, section titled Substitutions.

B. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response. RFI’s shall be submitted to the TR.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

C. Content of the RFI: The content of the RFI Form will be agreed upon by Jefferson Lab and the

Subcontractor at the beginning of the subcontract. RFI should include a detailed, legible description of item needing interpretation and the following:

1. Subcontract Number and Project name.

2. Date.

3. Name of Subcontractor and applicable lower tier Subcontractors.

4. RFI number, numbered sequentially.

5. Specification Section number and related paragraphs, as appropriate.

6. Drawing number and detail references, as appropriate.

7. Field dimensions and conditions, as appropriate.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

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8. Subcontractor's suggested solution(s). If proposed solution(s) impact the Subcontract Time or the Subcontract Sum, Subcontractor shall indicate the impact in the RFI.

9. Subcontractor's signature.

10. Appropriate attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

D. Action: Jefferson Lab will review each RFI, determine action required, and return it. Allow seven working days for response for each RFI.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D De-Ox System Install Mar24

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

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SUBMITTAL PROCEDURES 013300 - 1

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous submittals in accordance with Subcontract

Clause “Specifications and Drawings for Construction” and the Technical Provisions. Prepare and submit submittals required by individual Specifications Sections.

B. Related Requirements:

1. Section 017700 "Closeout Procedures" for submitting warranties Project Record

Documents and operation and maintenance manuals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Designer of Record or TR’s responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Designer of Record or TR’s responsive action. Submittals may be rejected for not complying with requirements.

C. Substitutions: Changes in products, materials, equipment, and method of construction from those required by the Contract Documents and proposed by Contractor.

1.3 TYPES OF SUBMITTALS

A. Shop Drawings: Drawings, schedules, diagrams, and other data prepared specifically for this subcontract to illustrate a portion of the work.

B. Product Data: Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer’s descriptive literature, MSDS’, catalog data, and other data to illustrate a portion of work, but not prepared exclusively for this subcontract.

C. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to a portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work or both.

D. Certifications: Statements signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of subcontract and clearly name the project.

E. Administrative Submittals: Data presented for review and approval to ensure that administrative requirements of the Project are adequately met but not to ensure directly that work is in

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

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SUBMITTAL PROCEDURES 013300 - 2

accordance with design concept and in compliance with subcontract documents. These submittals are typically required by a Division 01 Section.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Architect's Digital Data Files: Upon request by the Subcontractor, electronic copies of digital data files of the Contract Drawings will be provided by Architect for Contractor's use in preparing submittals.

1. Architect will furnish Contractor one set of digital data drawing files of the Contract

Drawings for use in preparing Shop Drawings and Project record drawings.

a. Architect makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. TR reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on TR’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the work to permit processing, including resubmittals.

1. Initial Review: Allow 10 working days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. TR will advise

Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 7 working days for review of each resubmittal.

D. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Electronic Submittal Summary

a. Shop drawing and product data submittals shall be transmitted to TR in electronic

(PDF) format via email.

b. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

c. The electronic submittal process is not intended for color samples, color charts, or physical material samples.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

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SUBMITTAL PROCEDURES 013300 - 3

2. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

3. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01).

Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

4. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Architect and Construction Manager.

5. Transmittal Form for Electronic Submittals: Use electronic form acceptable to Owner, containing the following information:

a. Project name.

b. Date.

c. Name of Subcontractor.

d. Name of firm or entity that prepared submittal.

e. Names of manufacturer, and supplier.

f. Specification Section number and title.

g. Specification paragraph number or drawing designation and generic name for each of multiple items.

h. Drawing number and detail references, as appropriate.

i. Location(s) where product is to be installed, as appropriate.

j. Related physical samples submitted directly.

k. Indication of full or partial submittal.

l. Transmittal number, numbered consecutively.

m. Submittal and transmittal. distribution record.

n. Other necessary identification.

o. Remarks.

E. Contractor’s Review: The Subcontractor shall review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submission.

F. Options: Identify options requiring selection by Architect.

G. Deviations: Identify deviations from the Contract Documents on submittals.

H. Substitutions: Any submittals which include a proposed substitution must clearly be identified in the Submittal and on the Transmittal. Submittals with substitutions without the information below may be returned as incomplete and not reviewed. JSA reserves the right to rescind inadvertent approval of submittals containing unnoted substitutions. The Designer of Record will make a recommendation of action to the TR. Proposed Substitutions shall include the following information as part of the submittal.

1. Statement indicating the reason for the proposed substitution and the benefits.

2. Detailed comparison of the proposed substitution with the specified material.

3. Cost information, including a proposed change, if any, in the Subcontract Amount.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

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SUBMITTAL PROCEDURES 013300 - 4

4. Subcontractor’s certification that the proposed substitution is appropriate for the application indicated and compatible with other elements of work. The Subcontractor will not be entitled to additional payment or time because of failure of proposed substitution to produce indicated results.

I. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from TR’s action stamp.

J. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

K. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. Submission: Package each submittal appropriately for transmittal and handling using the

Transmittal Form. Transmit submittals required by Division 01 to the TR. Transmit submittals required by Divisions 02 through 49 to the TR. Each copy of the submittal shall be identified under “Submittal Administrative Requirements” stated earlier in the specification section.

B. Submittal Format: Submit all the following in PDF format to the TR.

1. Shop Drawings

2. Product Data

3. Samples

4. Certifications

5. Administrative Submittals

6. Closeout Submittals

C. Review Time: Allow 10 working days for review of each submittal. The Subcontractor is responsible to ensure the submittals are complete and coordinated with subsequent submittals to permit proper and timely reviews. Incomplete or improperly prepared submittals may be returned to the Subcontractor without review action. No extension of the Subcontract time will be authorized because of failure to transmit complete submittals enough in advance of the Work to permit processing.

D. Electronic Submittal Procedures:

1. Subcontractor will email electronic submittals as PDF electronic files directly to TR.

2. Subcontractor shall review and apply electronic stamp certifying that the submittal complies with the requirements of the Contract Documents including verification of

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

Hall D De-Ox System Install Mar24

SUBMITTAL PROCEDURES 013300 - 5

manufacturer / product, dimensions and coordination of information with other parts of the work.

3. Distribution of reviewed submittals to lower tier subcontractors and suppliers is the responsibility of the Subcontractor.

E. Action Submittals: Submit PDF copies of each submittal unless otherwise indicated.

F. Informational Submittals: Submit PDF copies of each submittal unless otherwise indicated.

G. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically-submitted certificates and certifications where indicated, Or

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

H. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file.

I. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base

Shop Drawings on reproductions of the Contract Documents or standard printed data.

Approved: 07/01/2024; E-Sign ID: 553171; Signed By: Construction Manager: R. Fries; Design Project Manager: A. Cutler; ES&H: B.

May; Engineering Manager: J. Dolbeck; FM&L Division Manager: K. Hammack; Subject Matter Expert\Systems Manager: C. Jones

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SUBMITTAL PROCEDURES 013300 - 6

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop

Drawings on sheets at least 8-1/2 by 11 inches (215 by 280 mm), but no larger than 30 by

42 inches (750 by 1067 mm).

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

J. Coordination Drawings Submittals: Comply with requirements specified in Section 013100

"Project Management and Coordination."

K. Application for Payment and Schedule of Values: Comply with requirements specified in

Section 012900 "Payment Procedures.

L. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with requirements specified in Section 014000 "Quality Requirements."

M. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Section 017700 "Closeout Procedures."

N. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person.